Contract Specialist

COOEC Canada Company; Calgary; On-site; CAD 100,000 - 140,000; Full time

Job summary

COOEC Canada Company is seeking a Contracts Specialist to lead procurement and contract administration for EPC/EPCM projects in Canada. The role focuses on incorporating supply chain constraints into project schedules and negotiating complex, high-value contracts.

You will manage RFQs, commercial evaluations, POs, and contractor relationships while ensuring accurate invoicing and budget forecasting. Strong MS Office skills and teamwork are essential for success.

Qualifications

• Have a Supply Chain, Business or Engineering degree.
• 5+ years EPC or EPCM experience as Contracts Specialist.
• Experience contracting complex, high-value scopes in lumpsum and reimbursable settings.
• Experience in contract administration, claims and pre-dispute resolution.
• Must understand scheduling and workload prioritization.
• Team player and collaborative for project success.
• Preferably works well with systems and proficient in MS Office.
• Experienced commercial and contractual negotiator.

Responsibilities

• Provide input and incorporate supply chain constraints into the project schedule.
• Conduct RFQs for critical POs and contracts (long lead, high value, or high complexity).
• Prepare commercial evaluations, POs, and contracts.
• Interface with discipline engineers and construction team to progress on SC deliverables.
• Negotiate appropriate contractual provisions to protect company interests.
• Conduct kickoff meetings and administer contracts.
• Review invoices for accuracy of approved LEMs against contracts and funding submissions.
• Maintain procurement status reports for PMT and client submissions.
• Prepare accruals and cost forecasts and justify budget adjustments.
• Ensure proper documentation to support back-charge claims later.
• Establish and maintain contractor relationships, including communications and negotiations.
• Identify inefficiencies in the supply chain to improve effectiveness.
• Develop and investigate new contractors and pre-qualifications as needed.
• Other Supply Chain Management related scope as assigned.

Skills

Supply chain

Contract negotiation

Scheduling

Team collaboration

MS Office

Education

Supply Chain, Business or Engineering degree

Tools

MS Office

Job description

Bilingual proficiency in English and Mandarin is required for this position.

Key Responsibilities

• Provide input andincorporate supply chain constraints into the project schedule.


• Conduct RFX’s forcritical POs and contracts (long lead, high value, or high complexity).


• Prepare commercialevaluations, POs, and contracts.


• Interface and collaboratewith discipline engineers and construction team to progress on SC deliverables.


• Protect interest ofcompany by negotiating appropriate contractual provisions.


• Conduct kicks off meetingand administer contracts.


• Review invoices accuracyof approved LEMs against contracts and submission to funding system forpayment.


• Maintain procurementstatus report, accurate for submission to PMT and client.


• Prepare accruals and costforecasts and prepare justification for budget adjustments.


• Ensure properdocumentation to support any claims of back charges later.


• Establish and maintaincontractor relationships, including communications and negotiations withcontractors.


• Identify inefficienciesin the supply chain to improve overall supply chain effectiveness.


• In conjunction with otherstakeholders, develop and investigate new contractors, make recommendations asto their approvals, perform pre-qualifications as needed.


• Any other Supply ChainManagement related scope of work, as assigned.


• Report to Project SC Leadand SCM Manager.

Qualifications

• Have a Supply Chain,Business or Engineering degree.


• 5+ years EPC or EPCMexperience as Contracts Specialist.


• Must have experiencecontracting complex, critical and high value scopes in both lumpsum andreimbursable settings.


• Experienced in contractadministration, claims and pre-dispute resolution.


• Must understandscheduling and workload prioritization.


• Team player and willcollaborate for the overall success of the project and the company.


• Preferably works wellwith systems and savvy with MS Office suite.


• Experienced commercialand contractual negotiator.