Housekeeper Wanted - Weekly Office Cleaning

housekeeper com; Toronto; Vor Ort; CAD 68.000 - 87.000; Vollzeit

Zusammenfassung

The Canadian Institute for Theoretical Astrophysics (CITA) is seeking an administrative professional to support a senior leader and the PI’s initiatives at the University of Toronto. You will manage calendars, coordinate meetings, handle inquiries, and assist with grant documentation and expense processing.

Ideal candidates will have a Diploma and 3+ years in university administration, with strong communication and organizational skills to balance competing priorities in a dynamic environment.

Qualifikationen

• Advanced College Diploma (3 years) or equivalent experience.
• Minimum three years of relevant administrative and financial experience, preferably supporting academics, in a University environment
• Experience managing the calendar of a senior leader
• Experience coordinating meeting schedules, agendas, materials, action and follow‑up items
• Experience coordinating tasks for research project initiatives
• Experience with preparing and processing research expenses/expense reimbursements
• Experience of using Usource, Concur, FIS, RIS, or similar platforms
• Excellent verbal and written communication skills
• Strong interpersonal and customer services skills and ability to work with all levels of faculty, staff and students
• Strong organizational, time management, and problem‑solving skills, with the ability to balance competing priorities

Aufgaben

• Acting as the first point of contact for general enquiries
• Resolving issues within the scope of the role and escalating problems as required
• Scheduling appointments and managing the PI's calendar
• Booking audio‑visual and/or computer equipment and coordinating with departmental IT
• Editing content for grant applications
• Maintaining filing system
• Proofreading and fact‑checking content
• Making minor purchases

Kenntnisse

Verbal communication

Written communication

Interpersonal skills

Time management

Organization

Calendar management

Ausbildung

Advanced College Diploma (3 years) or equivalent experience

3+ years of administrative and financial experience

Tools

Usource

Concur

FIS

RIS

Jobbeschreibung

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

Your opportunity

The Canadian Institute for Theoretical Astrophysics (CITA) is a nationally supported research institute and a non‑profit corporation (CITA Inc.) Our mission is to foster interaction within the Canadian astrophysics community and to serve as an international centre of excellence for theoretical studies in astrophysics. We educate and develop the next generation of scientific leaders with national postdoctoral fellowships as well as postdoctoral and senior research associate fellowships, and through the supervision of undergraduate and graduate students. We are devoted to studying the origin and evolution of the universe and the many phenomena revealed by modern astronomy.

Your responsibilities will include

• Acting as the first point of contact for general enquiries
• Resolving issues within the scope of the role and escalating problems as required
• Scheduling appointments and managing the PI's calendar
• Booking audio‑visual and/or computer equipment and coordinating with departmental IT
• Editing content for grant applications
• Maintaining filing system
• Proofreading and fact‑checking content
• Making minor purchases

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of relevant administrative and financial experience, preferably supporting academics, in a University environment
• Experience managing the calendar of a senior leader
• Experience coordinating meeting schedules, agendas, materials, action and follow‑up items
• Experience coordinating tasks for research project initiatives
• Experience with preparing and processing research expenses/expense reimbursements
• Experience of using Usource, Concur, FIS, RIS, or similar platforms
• Excellent verbal and written communication skills
• Strong interpersonal and customer services skills and strong ability to work well with all levels of faculty, staff and students
• Strong organizational, time management, and problem‑solving skills, with the ability to balance competing priorities

Assets (Nonessential)

• Experience working with the University of Toronto’s Guide to Financial Management (GTFM)

Closing Date: 09/23/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.