Financial and Payroll Assistant (TERM 1 Year)

University of Toronto; Toronto; On-site; CAD 71,000 - 90,000; Full time

Job summary

The University of Toronto invites applications for a Financial and Payroll Assistant (Term 1 Year) in the Centre for Criminology & Sociolegal Studies at St. George campus in downtown Toronto.

The role reports to the Centre Manager and provides payroll and financial administrative support to the unit. The successful candidate will apply accounting principles, monitor budgets, process payroll and reimbursements, maintain digital records and generate standard reports, while ensuring compliance with

Qualifications

• Advanced College Diploma or equivalent experience.
• Minimum three years of financial and payroll experience in an educational setting.
• Experience processing payroll, reconciliations, and standard financial reports.
• Proficiency with Microsoft Office and SAP-based systems; ability to handle confidential records.

Responsibilities

• Applying generally accepted accounting principles to financial tasks.
• Monitoring department budget to ensure expenditures stay within allocations.
• Ensuring proper approvals before processing transactions.
• Processing payroll and expense reimbursements.
• Maintaining a digital filing system and attendance records.
• Generating standard financial reports and reconciling accounts.
• Verifying supporting documentation for financial records in FIS.
• Identifying and recommending improvements to financial processes.

Skills

Microsoft Office

Excel

Word

Outlook

Access

SharePoint

Education

Advanced College Diploma (3 years)

Tools

SAP FIS HRIS

CONCUR Reimbursement

Adobe

Job description

Financial and Payroll Assistant (TERM 1 Year)

Date Posted: 09/28/2026

Req ID: 50343

Faculty/Division: Faculty of Arts & Science

Department: Centre of Criminology & Sociolegal Studies

Campus: St. George (Downtown Toronto)

Position Number: 00055033

Existing Vacancy: Yes

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Centre for Criminology & Sociolegal Studies (CrimSL) is a research and teaching unit whose faculty and students study crime, order and security from a variety of disciplinary perspectives and theoretical approaches. We offer an undergraduate program as well as graduate programs for masters and doctoral students, providing a solid foundation for understanding aspects of crime, justice and the processes of social order and disorder. With various backgrounds in sociology, history, law, psychology, philosophy and political science, our faculty are engaged in Canadian and international criminological research.

The Financial and Payroll Assistant reports directly to the Centre Manager, providing a wide variety of payroll and financial administrative support to the Centre for Criminology and Sociolegal Studies.

Your responsibilities will include:

• Applying the generally accepted accounting principles to financial tasks
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Checking that proper approvals are obtained prior to processing transactions
• Following-up on outstanding accounts receivable tasks to ensure timely completion
• Processing expense reimbursements
• Maintaining a digital filing system
• Maintaining digital attendance records
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Processing payroll
• Reconciling accounts
• Identifying and resolving individual financial discrepancies
• Generating standard financial reports
• Formatting data collected for reports
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Analyzing and recommending improvements to financial processes and procedures

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of recent and related financial and payroll experience in a educational institution and/or academic units.
• Experience processing and reconciling financial, accounts payable and receivable, and payroll records.
• Experience processing payroll and maintaining confidential records.
• Experience preparing standard financial reports, reconciling accounts, and maintaining financial files.
• Experience processing expense reimbursements.
• Experience updating and maintaining databases.
• Thorough knowledge of the University's financial guidelines or other similar guidelines.
• Experience with interpreting and applying guidelines and procedures.
• Advanced working knowledge of Microsoft Office including Word, Excel, Access, Outlook, Teams and Sharepoint.
• Advanced skills with SAP based systems (FIS & HRIS)
• Demonstrated flexibility and ability to learn new software applications
• Experience using Adobe and digitally annotating files
• Excellent organizational skills: ability to maintain accurate records and information systems; experience maintaining digital financial files
• Strong attention to details; demonstrated ability to identify and correct problems
• Excellent verbal and written communication skills.
• Excellent customer service skills.

Assets(Nonessential):

• Working knowledge of UofT’s Financial Information System FIS, CONCUR Reimbursement, HRIS and uSource systems

To be successful in this role you will be:

• Accountable
• Diligent
• Efficient
• Multi-tasker
• Organized
• Responsible

NOTE: This position is a term 1 year opportinity with a possibility renewal.

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 10/07/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Divisional HR Office Email: [e-mail]

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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Payroll, Accounts Receivable, Accounts Payable, Financial, HR, Finance, Human Resources