Hospitality & Executive Support Coordinator

ubc; Vancouver; On-site; CAD 53,000 - 55,000; Full time

Job summary

Green College is an interdisciplinary residential college that promotes cross-disciplinary dialogue, creativity, and belonging. We offer free public lectures and performances, with the opportunity to extend the conversation over good food in our beautiful heritage setting.

Around 100 resident members - comprised of UBC graduate students and postdoctoral scholars - live at the college year-round. The college offers approximately 70 public events each year, and also hosts workshops and private

Responsibilities

• Maintains online calendars; schedules appointments and meetings for the principal.
• Coordinates the principal's calendar and requests for appointments.
• Gathers agenda and meeting materials for scheduled meetings and information dockets for public events.
• Books rooms, virtual meeting facilities, and arranges catering for meetings as required.
• Ensures the principal's correspondence requesting information or meetings is tracked and followed up on.
• Ensures communications between various high-level parties are handled with discretion and diplomacy.
• Prepares and verifies forms, letters, and other correspondence requiring the principal's signature.
• Welcomes visitors and provides the first point of contact for community members.
• Responds to telephone and in-person inquiries; enables access to college spaces; routes mail and packages; provides general assistance.
• Coordinates room reservations and maintenance including custodial services.

Job description

Green College is an interdisciplinary residential college that promotes cross-disciplinary dialogue, creativity, and belonging. We offer free public lectures and performances, with the opportunity to extend the conversation over good food in our beautiful heritage setting.

Around 100 resident members - comprised of UBC graduate students and postdoctoral scholars - live at the college year-round. The college offers approximately 70 public events each year, and also hosts workshops and private