Health & Safety Administrator

Pitt Meadows Plumbing & Mechanical Systems; Maple Ridge; On-site; CAD 57,000 - 83,000; Full time

Benefits offered by this job

Health & Dental Benefits

5% RRSP

Life Insurance

Health Spending Account

Phone allowance

Job summary

Pitt Meadows Plumbing & Mechanical Systems Ltd. seeks a Health & Safety Administrator to join the Maple Ridge office. You’ll provide admin support to the Health & Safety team, maintain policies, and coordinate training, records and audits.

This role requires strong organizational and communication skills and the ability to manage multiple tasks in a fast-paced environment. Experience with database management and familiarity with safety systems (Bamboo HR, UKG, Procore, Site Docs) are highly

Qualifications

• Experience in database management is required.
• Post-secondary education in business administration, office administration, occupational health and safety, or HR is preferred; an equivalent combo may be considered.
• Experience handling data for 500+ employees is required.

Responsibilities

• Maintain policy and procedure documents, forms and job hazard analyses.
• Keep electronic files organized and audit-ready.
• Support Return to Work program coordination with sites, Worksafe BC and medical reps.
• Track training, orientation records and competency documentation.
• Coordinate safety training registrations and attendance records.
• Maintain site access credentials and ConstructSafe/BCCSA cards.
• Prepare summaries of training, expirations and unresolved docs.
• Support COR audits, internal/client reviews and regulatory inspections.
• Manage safety committee activities, meetings and minutes.
• Collect subcontractor safety documents and third-party prequalifications.
• Prepare weekly/monthly safety reports and dashboards in Excel/PowerPoint.
• Handle routine data entry, claim intake and return-to-work records.

Skills

Strong communication

Interpersonal skills

Time management

MS Office

Tech savvy

Data entry

Memory and attention to detail

Deadlines oriented

Team player

Fluent English

Legal to work in Canada

Education

Post-secondary business/office administration/occupational health and safety as preferred

Equivalent mix of education and relevant experience

Tools

Bamboo HR

UKG

Procore

Site Docs

Job description

Pitt Meadows Plumbing & Mechanical Systems (PMP) has been a leader in the plumbing and mechanical industry for over 40 years. We pride ourselves on being a family-owned and operated company. We specialize in pre-fabrication, modular systems and installation of large-scale residential, commercial, institutional, educational, and medical design-build plumbing and mechanical projects.

Our company is growing fast, and we are looking for a Health & Safety Administrator to join our Health & Safety team at our Main Office in Maple Ridge.

Reporting to the Health & Safety Manager, the Health & Safety Administrator provides administrative support for the Health & Safety department.

Specifically, the Health & Safety Administrator will…

• Maintain controlled copies of policies, procedures, safe work practices, Job Hazard Analyses, Exposure Control Plans and forms.
• Keep electronic files organized.
• Support document review cycles .
• Provide support on the Return to Work program and coordinate with sites, employees, Worksafe BC, WCB-Alberta, and medical representatives as needed.
• Keep orientation records, certificates, expiry dates, instructor records and competency documentation.
• Coordinate safety-training registrations, scheduling, participant notices, materials, attendance records and completion evidence.
• Track site-specific orientations, BCCSA / ConstructSafe cards and client-required site access credentials.
• Prepare routine summaries of outstanding training, expiring qualifications and unresolved documentation.
• Maintain audit-ready evidence for COR, internal audits, client reviews and regulatory inspections, including audit schedules, document requests and evidence indexes.
• Administer the Joint Occupational Health & Safety Committee — meeting scheduling, minutes, posting requirements, member terms and training, and recommendations tracked through to closure.
• Collect and track subcontractor safety documentation, insurance certificates, WorkSafeBC clearance letters and third-party prequalification records.
• Keep current records of required postings, inspections, statistics and other assigned compliance evidence.
• Receive and organize incident reports, witness statements, photographs, forms and supporting records.
• Maintain investigation and corrective-action trackers
• Follow up on overdue corrective actions and escalated unresolved or higher-risk items
• Assist with routine data entry and trend summaries.
• Support claim intake, file organization, correspondence tracking, appointment and meeting coordination, and completion of approved forms.
• Maintain confidential claim and return-to-work records
• Coordinate routine communication among the worker, supervisor, payroll, Human Resources, treatment providers and WorkSafeBC as directed by the Health & Safety Manager.
• Track plan milestones, restrictions and reassessment dates
• Compile routine weekly and monthly reporting
• Prepare clear charts, presentations and briefing materials in Microsoft Excel and PowerPoint.
• Perform other related duties as assigned.

Skills & Requirements

• Strong communication and interpersonal skills.
• Strong work ethic
• Strong time management skills.
• Strong skills in MS Office (Word, Excel, Outlook)
• Comfortable with technology
• Strong data entry skills
• Excellent memory skills
• Deadline-driven
• Able to work effectively individually, as well as collaboratively.
• Able to follow directions
• Proactive
• Reliable
• Team player
• Detail-oriented and organized.
• Able to multitask
• Fluent in English (written and spoken)
• Able to work with minimal supervision and self-motivated.
• Strong customer service skills
• Must be legally entitled to work full-time hours in Canada.

Education and Experience

• Experience in database management is required.
• Familiarity with Bamboo HR, UKG, Procore and/or Site Docs is a strong asset.

• A minimum of 3 years of experience in an administrative or coordination role in construction, industrial, manufacturing, health and safety, human resources or a similarly regulated environment is preferred.
• Post-secondary education in business administration, office administration, occupational health and safety, human resources or a related field is preferred; an equivalent combination of education and relevant experience will be considered.
• Experience handling data for over 500+ employees is required.

Who are you?

• You value teamwork and consider yourself a true team player.
• You represent yourself and your work with passion and pride.
• You strive to do the right thing, always.
• You want a challenging yet rewarding position.

Compensation: $57,000 to 83,000/year + 5% RRSP + 100% Company-paid Health & Dental Benefits + Life Insurance + Health Spending Account + Phone allowance.

To know more about us, please visit our website https://www.pittmeadows.net/ Check us out on LinkedIn https://www.linkedin.com/company/pitt-meadows-plumbing/ See our employee reviews on Indeed https://ca.indeed.com/cmp/Pitt-Meadows-Plumbing-&-Mechanical-Systems/reviews

Applicationswill notbe accepted at our office or on the job site – online applications only.

We thank all candidates for applying; however, only those selected for an interview will be contacted.