Health Records Technician

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 34,000 - 40,000; Full time

Job summary

The Winnipeg Regional Health Authority seeks a Health Information Management professional based at Grace Hospital. This role involves coding patient encounters using ICD-10-CA/CCI, ensuring high accuracy, and following national standards. Candidates should possess relevant qualifications and strong communication skills, with a commitment to quality in healthcare services. You'll be part of a dedicated team striving for excellent health outcomes among patients.

Qualifications

• Recent experience with ICD-10-CA/CCI coding is essential.
• CHIMA certification and membership is preferred.
• Excellent accuracy and attention to detail are critical.

Responsibilities

• Review and analyze charts for ICD-10-CA/CCI coding.
• Process charts for qualitative analysis and coding.
• Correct coding errors based on audits.

Skills

Attention to detail

Communication

Interpersonal skills

Proficiency in MS Word and Excel

Knowledge of computerized patient data systems

Ability to manage time effectively

Education

Graduate of a CHIMA-recognized Health Information Management program

Valid CHIMA certification

Tools

ICD-10-CA coding system

Med2020 Abstracting System

Job description

Requisition ID: 383617

Position Number: 20020447

Posting End Date: June 30, 2025

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: Grace Hospital

Department / Unit: Health Records - GGH

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 07/14/2025

FTE: Casual

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 8.15

Annual Base Hours: 2015

Salary: $34.439, $35.475, $36.539, $37.633, $38.764, $39.929

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

• Review and analyze charts in order to assign appropriate ICD-10-CA/CCI codes to reflect diagnoses, comorbidities, and interventions related to patient's specific encounter and apply appropriate diagnosis typing in accordance with CIHI Coding Standards.
• Abstract coded information into electronic coding program to reflect ICD-10-CA/CCI codes, patient services, physicians, physician service, patient disposition, etc., in accordance with Manitoba Health (MH) and Canadian Institute Health Information (CIHI) standards and guidelines.
• Correct errors received from MH and CIHI and also internal data quality audits.
• Processing of charts in preparation for qualitative analysis, physician deficiency, coding and abstracting.
• Assign physician deficiencies to charts for chart completion.
• Processing of medicolegal correspondence including pulling charts, photocopying, faxing and creating letters for release of information as well as requesting charts from off-site storage.
• Assembly of inpatient/day surgery charts as required.
• Participate in ongoing education and training, including MH and CIHI mandates.
  
  

Experience

• Recent two (2) years work experience using ICD-10-CA/CCI coding classification, CIHI Canadian Coding Standards, Discharge Abstract Database (DAD), Manitoba Abstract Data Elements (MADE).
  
  

Education (Degree/Diploma/Certificate)

• Graduate of a CHIMA-recognized Health Information Management/Health Record Technician program required.
• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.
• Training in regional abstract system.
  
  

Certification/Licensure/Registration

• Membership in the Manitoba Health Information Management Association (MHIMA) is preferred.
• Membership in the Canadian Health Information Management Association (CHIMA) is preferred.
  
  

Qualifications And Skills

• Excellent communication and interpersonal skills.
• Demonstrated high degree of accuracy and attention to detail.
• Proficient with MS Word, Excel, internet, as well as ICD-10-CA, CCI and Med2020 Abstracting System.
• Knowledge of computerized patient data systems.
• Knowledge of computerized chart tracking/deficiency systems.
• Understanding of terminal digit filing.
• Must be able to work cooperatively and courteously with all staff and physicians.
• Ability to work under pressure to meet deadlines.
• Ability to read, write, speak and understand English.
• Ability to work independently with minimal supervision.
• Ability to manage time effectively and prioritize duties in order to meet deadlines and workload expectations.
• Ability to learn and apply new CIHI standards annually.
  
  

Physical Requirements

• Requires high level of attention to detail and accuracy.
• Long periods of sitting using a computer and mouse.
  
  

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.