Health and Safety Coordinator

Toromont Cat; Vaughan; On-site; CAD 50,000 - 62,000; Full time

Job summary

Toromont Cat in Concord is seeking a Health & Safety Coordinator to provide administrative, program and systems support for safety training, PPE, workplace testing and contractor management.

The role collaborates with employees, leaders, HR and external vendors to keep safety records and resources accurate, current and accessible. You will work with UKG Pro Learning and SharePoint to support programs and training.

Qualifications

• Post-secondary diploma or degree in Occupational Health & Safety, Human Resources, Business Administration or related discipline.
• Minimum 2 years of experience in Health & Safety, training, HR or administrative support.
• Experience maintaining training records within a learning management system such as UKG Pro Learning or a comparable platform.

Responsibilities

• Administer Health & Safety training through UKG Pro Learning, including validating certificates, processing training records and maintaining training assignments.
• Respond to employee inquiries regarding training, PPE and other Health & Safety programs.
• Troubleshoot training and system issues and coordinate with internal teams and external vendors to resolve concerns.
• Support the administration of PPE, worker personal safety device and workplace testing programs.
• Maintain employee and program information, coordinate vendor updates and follow up on outstanding requests.
• Coordinate workplace testing appointments and confidentially distribute results to the appropriate Human Resources Business Partner.
• Support contractor management programs by maintaining qualification documentation and following up on outstanding requirements.
• Review and maintain Health & Safety training records, program information and incident documentation.
• Update Health & Safety documents, instructional guides and employee-facing intranet content.
• Maintain organized departmental records and documentation in SharePoint.
• Coordinate the distribution of Health & Safety materials and resources to branch locations.
• Collaborate with Health & Safety, Human Resources, Operations and external vendors to ensure programs and information remain accurate, current and accessible.

Skills

Bilingual: French & English

Strong organizational skills

Communication skills

Education

Post-secondary diploma or degree in Occupational Health & Safety, Human Resources, Business Administration or related discipline

Tools

UKG Pro Learning

SharePoint

Microsoft 365 Copilot

Job description

Toromont Cat is looking for a Health & Safety Coordinator to join our team in Concord! This position will provide administrative, program and systems support to the Health & Safety team, including safety training, PPE, workplace testing and contractor management programs. The Health & Safety Coordinator will also collaborate with employees, operational leaders, Human Resources and external vendors to ensure safety records, program information and resources are accurate, current and accessible.

Pay Type

Full Time, Permanent

Compensation

$49, 845.00 to $62,305.00

The listed base salary is just one component of our total rewards package, and performance-based or discretionary bonuses may be available.

As a Health and Safety, YOU will experience:

• A strong safety-focused culture where employee health, safety and well-being are a priority.
• A collaborative environment working closely with Health & Safety, Human Resources, Organizational Development and Operations.
• Opportunities to develop your knowledge of Health & Safety programs, systems and compliance processes.
• Exposure to a variety of programs including safety training, PPE, workplace testing and contractor management.
• Hands-on experience with systems such as UKG Pro Learning, SharePoint and other workplace safety platforms.
• Opportunities to build relationships with employees, supervisors, operational leaders and external vendors.
• A fast-paced and varied role where you will manage multiple priorities and support employees across the organization.
• An opportunity to make an impact by helping keep Health & Safety programs, records and resources accurate, current and accessible

In a typical day, YOU will:

• Administer Health & Safety training through UKG Pro Learning, including validating certificates, processing training records and maintaining training assignments.
• Respond to employee inquiries regarding training, PPE and other Health & Safety programs.
• Troubleshoot training and system issues and coordinate with internal teams and external vendors to resolve concerns.
• Support the administration of PPE, worker personal safety device and workplace testing programs.
• Maintain employee and program information, coordinate vendor updates and follow up on outstanding requests.
• Coordinate workplace testing appointments and confidentially distribute results to the appropriate Human Resources Business Partner.
• Support contractor management programs by maintaining qualification documentation and following up on outstanding requirements.
• Review and maintain Health & Safety training records, program information and incident documentation.
• Update Health & Safety documents, instructional guides and employee-facing intranet content.
• Maintain organized departmental records and documentation in SharePoint.
• Coordinate the distribution of Health & Safety materials and resources to branch locations.
• Collaborate with Health & Safety, Human Resources, Operations and external vendors to ensure programs and information remain accurate, current and accessible.

Must-haves for this role:

• Post-secondary diploma or degree in Occupational Health & Safety, Human Resources, Business Administration or a related discipline
• Minimum 2 years of experience in Health & Safety, training, Human Resources or an administrative support role
• Experience maintaining training records within a learning management system such as UKG Pro Learning or a comparable platform
• Experience working directly with employees and external vendors
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines while maintaining a strong sense of urgency
• Strong proficiency with Microsoft Office, including Word, Excel and PowerPoint, SharePoint and Microsoft 365 Copilot
• Comfort learning, administering and troubleshooting HR and learning systems
• Excellent interpersonal, communication and customer-service skills
• Ability to clearly communicate program and process requirements to employees, supervisors and vendors
• Sound judgment and discretion when handling confidential employee information
• Self-motivated, flexible and comfortable working both independently and as part of a team
• Bilingual proficiency in French and English, with strong verbal and written communication skills

About Toromont Cat

With over 4,000 employees and 56 locations from Manitoba to Newfoundland, Toromont Cat has a proven track record, industry knowledge, dealership infrastructure, and service mindset to ensure our Construction, Mining, and Power Generation customers succeed. At Toromont Cat, work is built around people's strengths, our products, technology and an outstanding customer experience and through our strong partnership with Caterpillar ™, Toromont Cat takes care of our employees who take care of our customers! When you join our team, you become a member of the Toromont family. Your success is our success!

Artificial Intelligence (AI)

Please note that our hiring processes involve the use of artificial intelligence (AI) tools to assist with screening, assessing, or selecting candidates; all final decisions are reviewed by our Talent Acquisition team to ensure fairness and compliance with applicable laws.