Head Start/GSRP Data Clerk

Elite School Staffing; Norton; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Data Clerk to support the Director of Early Childhood Programs. In this pivotal role, you will provide administrative assistance, manage databases, and ensure compliance with financial requirements. Your organizational skills will be vital in maintaining records and inventory, while your communication abilities will help in liaising with students, parents, and staff. This position offers the chance to work in a collaborative environment that values diversity and teamwork, making a significant impact on the educational experience of young learners.

Qualifications

• Associate’s Degree in education or business is required.
• Experience with Microsoft Office and Google platforms is essential.

Responsibilities

• Provide administrative support to the Director and team.
• Manage multiple databases, analyze data, and create reports.
• Maintain records and inventory for compliance and efficiency.

Skills

Microsoft Office

Google platforms

Business Plus

Communication Skills

Organizational Skills

Education

Associate’s Degree in education

Associate’s Degree in business

Related field experience

Job description

Immediate Opening! Salary is negotiable and based on Experience!

Elite Staffing and Consulting LLC is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Elite Staffing and Consulting LLC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Job Details:

• POSITION: Head Start, Early Head Start/GSRP Data Clerk
• REPORTS TO: Director Early Childhood Programs

SUMMARY

• Responsible for providing administrative support to the Director and administrative support team; communicating information to students, parents/guardians, and staff, and ensuring compliance with financial and administrative requirements.
• Manages multiple databases, analyzes data, creates reports.
• Manages and monitors budgets and spending.
• Purchases materials and manages inventory.
• Responsible for supporting the broad array of services provided to students, parents, instructional, and support employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greets all incoming visitors for the purpose of ensuring that guests sign in/out as required.
• Maintains a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, outstanding supply orders, etc.) for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.
• Monitors assigned department/program activities (e.g. purchase orders, office machine operations, etc.) for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
• Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
• Prepares a wide variety of reports and written materials (e.g. correspondence, agendas, minutes, newsletters, Parent Handbooks, bulletins, programs, financial statements, annual reports, master calendar, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with district, state, federal and/or administrative requirements.
• Processes a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions, refund requests, special payment requests, student fees, statements, etc.) for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.
• Processes documentation and materials (e.g. mail, supplies, registrations, collections, work orders, forms, field trip forms, receipts, bank deposits, student database updates, requisitions, travel requests, etc.) for the purpose of disseminating information to appropriate parties for action.
• Supports the Director and other administrative personnel for the purpose of assisting with their administrative functions.

SUPERVISORY RESPONSIBILITIES: None

REQUIRED EDUCATION AND/OR EXPERIENCE

• Associate’s Degree in education, business or a related field
• Demonstrated experience with Microsoft Office, Google platforms, Business Plus
• Excellent verbal and written communication skills.

OTHER SKILLS AND ABILITIES:

• Must possess a high level of ethics.
• Must demonstrate an ability to work collaboratively; be team oriented and people oriented;
• organization and writing skills; be technologically proficient;
• have positive and practical experience working in a multi-cultural environment, serving diverse populations and;
• experience working in an office administrative position.