Guest Service Agent

InnVest Hotels GP Ltd; Regina; On-site; CAD 32,000 - 42,000; Full time

Job summary

InnVest Hotels GP Ltd. seeks a Guest Service Representative to manage front desk operations, checking in/out guests and promoting hotel services. You will upsell room rates and provide guests with information on local attractions while maintaining a professional image.

The role requires handling payments, coordinating with reservations and housekeeping, and ensuring guest satisfaction. Night, weekend, and holiday shifts are possible in a fast-paced hotel environment.

Qualifications

• High School diploma or equivalent and some customer service experience.
• Able to work nights, weekends and holidays.
• Strong front desk and guest service skills.
• Ability to upsell and promote hotel services.

Responsibilities

• Register guests at the front desk and process check-in/out.
• Upsell room rates and promote hotel services.
• Respond to guest requests and provide local information.
• Handle payments and cashier duties.
• Resolve minor guest complaints and escalate major issues.
• Coordinate with reservations and housekeeping to manage rooms.
• Maintain professional image and follow safety policies.

Skills

Customer service

Communication

Education

High School diploma or equivalent

Job description

Registers guests into the hotel in a prompt and courteous manner using upselling techniques to maximize room rates; prepares for group check in and out and VIP arrivals; becomes informed of events/ functions in the hotel during the shift.

Checks guests out of the hotel; processes customer payments according to established policies and procedures.

Responds to guest requests promptly; promotes hotel services, facilities and outlets; provides guests with information such as local attractions and directions to increase satisfaction.

Resolves minor guest complaints to the satisfaction of the customer; informs supervisor of major problems, complaints, disturbances or unhappy guests.

Books guest reservations or coordinates with reservation center.

Handles departmental accounting of monies, receipts, guest accounts and other forms of credit; posts all charges; completes cashier’s report, prepares deposit and counts cashier bank.

Issues, controls and releases guest safe-deposit boxes.

Respond quickly to guest requests or complaints in a friendly manner and appropriate action is taken. Follows up to ensure guest satisfaction.

Provides a professional image at all times through appearance and dress.

Follows company policies and procedures.

Note: Other duties as assigned by supervisor or management

Health and Safety:

Follow hotel safe work procedures and policy, including the use of personal protective equipment.

Know and comply with all Occupational Health & Safety regulations, as per the Occupational Health and Safety Act and Ministry of Labour.

Report all injuries or illnesses to a supervisor or manager immediately.

Participate in workplace health and safety concerns or issues to the attention of the committee or health and safety representative.

Internal: Engineering: To relay guest needs for service.

Accounting: To seek credit approval for payment processing.

Housekeeping: To verify room availability.

External: Hotel guests: To sell and provide customer service; to resolve problems.

Transportation Companies: For guest transportation, Lost Bags,

distressed Passengers

Local Businesses: To provide information for guest; develop relationships

Education/ Experience: High School diploma or equivalent and some customer service experience.

Certification and/or License Requirement: None.

Skills:

Working Conditions:

Will be required to work nights, weekends and holidays.

Will be required to work in fast paced, stressful environment. May be asked to work overtime.

Guest Service Representative

This description of physical and mental activities is not intended to describe essential job functions. Rather, its purpose is to give the job applicant a feel for the physical and mental activities of the job to the end that an applicant with a disability can determine whether he or she will be able to do this job either with or without accommodations.

The major responsibility in this position is to operate at the front desk while providing a variety of hotel services for guests, therefore a significant portion of the workday is spent speaking, listening, moving about while standing.

The vast majority of time is spent interacting with guests of the hotel, typically while standing up. This person also types or uses a keyboard to coordinate hotel services for the guests.

This position utilizes problem solving and reasoning abilities often.

Reading and writing abilities are utilized often in compiling guest registration information or accounts, and completing cashier reports.

Mathematical abilities, including basic math are utilized when handling departmental monies, guest accounts or the cashier bank.

Organizational Structure:

Reports to: Front Office Supervisor, Front Office Manager, Front Desk Manager, Guest Service Manager

Job title also known as: Front Office Agent, Front Desk Agent