Group Administration Manager

family-innovation-corp; Vancouver; On-site; CAD 100,000 - 115,000; Full time

Benefits offered by this job

Extended health benefits

Potential bonuses and profit-sharing

Job summary

Family Innovation Corp. is seeking a Group Administration Manager in Vancouver. This role involves supporting senior executives and managing communication and administrative tasks. Candidates should be highly organized, adaptable, and possess excellent time management and communication skills. The position offers a salary between $100,000 and $115,000 with potential bonus and is a permanent, full-time, in-person role. A commitment to excellence and experience with Microsoft Office and Google Suite is crucial.

Qualifications

• Successfully complete online testing for the position.
• Ability to prioritize tasks.
• Strong foundation in business and operations.
• Natural curiosity and willingness to learn.
• Commitment to excellence in work products.

Responsibilities

• Lead communications triage and coordination.
• Supervise and task the Personal Assistant.
• Administrative support to the principal and portfolio companies.
• Manage travel arrangements for the principal.
• Participate in client meetings and complete high priority tasks.

Skills

Strong organizational skills

Exceptional time management skills

Superior verbal and written communication skills

Excellent attention to detail

Strong problem-solving ability

High adaptability to a high-stress environment

Extensive experience with Microsoft Office and Google Suite

Job description

About the job Group Administration Manager

About Family Innovation Corp.

Family Innovation Corp. (FIC) is a multi-family office providing multiple services, including estate planning, risk management, financial counsel, trusteeship, investment advice, and other services.

We recognize excellent relationship management, accurate, actionable, and sound advice, and the desire to deliver the best quality work, improving the groups overall performance and increasing its value-added capacities.

Summary

We are currently recruiting on behalf of an external partner for a Group Administration Manager to work closely in an executive and operational support capacity. You will perform a wide variety of tasks as assigned by the executives and senior leadership of the business. The role is based in person out of the Vancouver office, with daily check-ins with your supervisors.

This position presents a dynamic and rewarding opportunity for an intrinsically motivated individual who is driven to support senior executives, advance key business objectives, and consistently create value wherever possible.

Your role will include:

• Leading communications triage and coordination
• Supervision and tasking of the Personal Assistant
• Regular reporting and updates with the principal and leadership
• Administrative and day-to-day support to the principal and the portfolio companies
• Prepare documents for the principal especially prior to upcoming meetings with new clients
• Manage travel arrangements for the principal
• Performing duties across the organization as required to meet the overall business objectives
• Taking on projects from various managers for the business overall
• Participating in client meetings
• Completing high priority client tasks
• Completing ad-hoc executive tasks
• Managing executive schedules and conflicts
• Drafting emails on behalf of executives

Required Skills or Experience

Candidates seeking to apply for the Group Administration Manager position must satisfy the following requirements:

• Successfully complete online testing for the position
• Strong organizational skills and ability to prioritize tasks
• Strong foundation in business and operations
• Exceptional time management skills
• Superior verbal and written communication skills
• Excellent attention to detail
• Strong problem-solving ability
• High adaptability to a high-stress, high work volume environment
• Natural curiosity and willingness to learn
• Commitment to excellence in work products produced
• Extensive experience with the Microsoft Office and Google suite

Salary and Benefits

• 100,000 - $115,000 base salary, with potential bonus and profit-sharing available based on individual performance
• Extended health benefits plan

Position Type

• Type: Permanent, Full-Time, In Person
• Time Commitment: Overtime required on a regular basis