Grant Submissions Coordinator

Goodstack; Fairview; On-site; CAD 45,000 - 65,000; Full time

Job summary

Goodstack seeks a Grant Operations Administrator to manage grant intake through submission. You will build calendars, extract portal questions, and format materials for writers, ensuring accuracy and coherence before final submission.

Ideal candidates bring 0–2 years in admin/ops, strong data-entry precision, and familiarity with Notion, Google Workspace, and CRMs. Prior grant-writing experience is not required, and you will support a diverse team worldwide.

Qualifications

• 0–2 years of experience in administrative, operations, or data entry roles (recent graduates welcome).
• Exceptional precision in data entry, copy-pasting, and proofreading; attention to formatting errors.
• Ability to manage multiple deadlines, calendars, and proactively avoid delays.
• Comfort navigating new software platforms and cloud-based databases (Notion, Google Workspace, CRMs).

Responsibilities

• Create, update, and maintain structured grant calendars for assigned non-profit clients.
• Monitor internal target dates to ensure timely submissions.
• Access funder portals to extract questions, word limits, formatting rules, and attachments.
• Format questions into standardized templates for Grant Writers.
• Set up client login credentials on external portal platforms.
• Input and copy-paste completed, client-approved narratives into portals.
• Attach non-profit documents like financial statements and tax forms.
• Ensure all fields are filled and no placeholders remain.
• Proofread and format submissions for coherent portal UI.
• Ensure narrative answers match portal fields and limits.
• Flag any discrepancies delaying submission.
• Execute final electronic grant submission and record confirmations.

Skills

Data entry

Proofreading

Calendar management

Notion

Google Workspace

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack seeks a Grant Operations Administrator to manage grant intake through submission. You will build calendars, extract portal questions, and format materials for writers, ensuring accuracy and coherence before final submission.

Ideal candidates bring 0–2 years in admin/ops, strong data-entry precision, and familiarity with Notion, Google Workspace, and CRMs. Prior grant-writing experience is not required, and you will support a diverse team worldwide.