Graduate Programs Advisor & Scheduling Specialist

University of Toronto; Toronto; On-site; CAD 81,000 - 104,000; Full time

Job summary

The University of Toronto, located at St. George campus in downtown Toronto, invites applications for an Academic Programs Officer to support the Dept of Curriculum, Teaching & Learning.

Reporting to the Manager, Academic Programs, you will interpret academic regulations and coordinate calendar processes. Responsibilities include student advising, course scheduling, data analysis, and contributing to recruitment events.

Qualifications

• Bachelor's degree or equivalent experience.
• 4+ years of graduate program administrative experience in a post-secondary institution.
• Governance, course scheduling, recruitment and student advising experience.
• Experience with scheduling, data manipulation and databases.
• Advising graduate students and faculty on guidelines and procedures.
• Coordinating meetings, agendas and minute-taking.
• Ability to meet deadlines in a fast-paced environment with accuracy.
• Experience running queries and data analysis; work with university faculty.

Responsibilities

• Interpret academic regulations and program requirements.
• Review proposals for minor modifications to programs and courses.
• Create/edit published content and materials.
• Advise students on program requirements and timelines.
• Draft and submit course schedules and room allocations for approval.
• Troubleshoot timetabling and room conflicts.
• Provide data analysis findings to stakeholders.

Skills

Analytical thinking

Data analysis

Excellent communication

Project management

Multi-tasking

Interpersonal skills

Attention to detail

Team player

Education

Bachelor's Degree

Tools

Microsoft 365

SharePoint

ROSI/ACORN

Job description

The University of Toronto, located at St. George campus in downtown Toronto, invites applications for an Academic Programs Officer to support the Dept of Curriculum, Teaching & Learning.

Reporting to the Manager, Academic Programs, you will interpret academic regulations and coordinate calendar processes. Responsibilities include student advising, course scheduling, data analysis, and contributing to recruitment events.