Graduate Programs Administrator — Hybrid Role

Dalhousie University; Halifax; Hybrid; CAD 49,000 - 62,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Dalhousie University’s Faculty of Computer Science seeks a Graduate Administrator to provide administrative support for graduate programs. Reporting to the Academic Programs Manager, you will manage applications, records and scholarships to enable student success.

You will coordinate admissions, advise on program requirements, and ensure timely processing of forms, deadlines, and interviews in a hybrid on-campus/remote work environment in Halifax, Nova Scotia.

Qualifications

• Five years’ relevant experience or equivalent mix of training and experience.
• Excellence in service and intercultural competence with strong verbal and written communication.
• Attention to detail and ability to work with minimal supervision in a busy office.

Responsibilities

• Process graduate applications by collecting and reviewing required documentation, assessing eligibility under established guidelines, calculating GPAs, tracking application status, and supporting admission decisions.
• Maintain graduate student records and provide administrative support for graduate programs, including forms processing, filing, committee support, orientation coordination, room bookings, and deadline tracking.
• Respond to inquiries from applicants, students, faculty, staff, Graduate Studies, the Registrar’s Office, and external agencies regarding application processes, program requirements, funding, and related administrative matters.
• Advise graduate students on program requirements, academic policies, deadlines, supervisor selection, degree audit requirements, and other routine program matters.
• Coordinate the Master of Applied Computer Science interview process, including scheduling interviews, communicating with applicants and interviewers, monitoring timelines, and uploading interview results.
• Support graduate scholarship administration by sharing scholarship information with students, assisting with candidate ranking and application forms, preparing award documentation, and supporting transparent allocation of scholarship funding.

Skills

Communication

Intercultural competence

Customer service

Education

Business Administration/Administrative Professionals program

Tools

Microsoft Office

Job description

Dalhousie University’s Faculty of Computer Science seeks a Graduate Administrator to provide administrative support for graduate programs. Reporting to the Academic Programs Manager, you will manage applications, records and scholarships to enable student success.

You will coordinate admissions, advise on program requirements, and ensure timely processing of forms, deadlines, and interviews in a hybrid on-campus/remote work environment in Halifax, Nova Scotia.