Global Payroll & Benefits Specialist (US & Canada)

People Can Fly Studio; Montreal (administrative region); On-site; CAD 68,000 - 95,000; Full time

Benefits offered by this job

Full benefits package

RRSP matching 4%

Winter week off

20 vacation days

5 sick days

Virtual health sessions

Personal development

Global environment

Job summary

People Can Fly is seeking a Payroll & Benefits Administrator to join our Montreal team. You’ll manage semi-monthly US and Canadian payroll, ensure compliance with provincial, state, and federal regulations, and handle year-end tax forms across multiple jurisdictions.

The role requires bilingual communication and collaboration with HR and Finance. You will partner with external providers, maintain HRMS records, process retroactive pay and terminations, and administer group benefits and retirement

Qualifications

• Five years experience administering compensation or benefits programs.
• Must speak French fluently.
• Experience administering and maintaining HRMS systems.
• Proficiency in English is required for this position, as the role involves regular communication with international colleagues, partners, and stakeholders based outside of Québec.

Responsibilities

• Responsible for processing semi-monthly US (multiple states) and Canadian (multiple provinces) payroll.
• Manage payroll compliance and taxation by ensuring proper system configurations that meet all provincial, state, and federal payroll legislation and regulations.
• Perform retroactive pay and benefits calculations and apply bonuses and other compensation elements as needed.
• Manage the processing of off-cycle pay and terminations, calculate pro-rated payments, prepare ROEs, and respond to inquiries from government agencies.
• Ensure completion of year-end processes within prescribed government timelines, including annual production and distribution of standard and non-standard tax forms (T4s, T4As, RL-1, T2200, W2s etc.) to ensure they are issued in accordance with the CRA and other regulatory requirements.
• Maintain detailed records and documentation of payroll functions for audit purposes.
• Stay current on the latest regulatory changes with respect to payroll to ensure payroll policy adherence and compliance per province/state.
• Customize and generate HR reports for the HR and Finance departments as needed.
• Partner with the finance team to provide payroll & benefit information for financial audits.
• Partner with HR and Finance to liaise with external agencies as needed, including IRS, CRA, Service Canada (ROE Web) etc.
• Partner with the Administration Team to process employee expenses each pay period.
• Working with HR & Payroll & Benefits Lead to resolve escalated payroll issues and discrepancies.
• Act as the benefits subject matter expert and administer Canadian and US group benefits and retirement plans, employee assistance programs and all other group benefits.
• Leverage the internal payroll & benefits team to activate new enrolments, benefits onboarding and offboarding, and for coverage or salary modifications, and terminations.
• Act as the main contact for employees for all US and Canadian benefits-related matters, and work with insurance providers and/or brokers to resolve claims issues.
• In partnership with HRBP, and Payroll & Benefits lead, actively participate in the annual renewal review with brokers and communicate renewal changes to employees.
• Review monthly insurance provider invoices for accuracy and forward to accounting for payment.
• Administers employee insurance programs including life, disability, and health insurance plans.
• Administers employee savings plans that may include the company’s 401(k) plan, RRSP, personal savings plans, and deferred compensation programs.

Skills

French fluency

English proficiency

Tools

HRMS systems

Job description

People Can Fly is seeking a Payroll & Benefits Administrator to join our Montreal team. You’ll manage semi-monthly US and Canadian payroll, ensure compliance with provincial, state, and federal regulations, and handle year-end tax forms across multiple jurisdictions.

The role requires bilingual communication and collaboration with HR and Finance. You will partner with external providers, maintain HRMS records, process retroactive pay and terminations, and administer group benefits and retirement