Gestionnaire de programme (Program Manager)

Newforma Inc

Montreal (administrative region)

On-site

CAD 90,000 - 130,000

Full time

3 days ago

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Job summary

Newforma Konekt is seeking a seasoned Program Manager to own capacity planning, budgeting, and cross-functional coordination across squads and contractors for a fast-moving product organization.

Reporting to the Chief Product Officer and partnering with Product Directors and GPMs, you will turn leadership decisions into execution, manage resources, and maintain a real-time view of progress and spend.

Qualifications

5+ years in program or project management, ideally in B2B SaaS or an AEC-adjacent environment.
Track record managing complex programs with cross-functional teams and external dependencies.
Strong cross-functional coordination across engineering, product, and external contractors.
Able to turn ambiguous signals into structured, data-backed reporting.
Thrives in ambiguity and can build processes where none exist yet.

Responsibilities

Coordinate annual capacity planning for the roadmap across squads and contractors.
Maintain monthly per-squad tracking of actual vs. planned work and remaining scope.
Maintain visibility into all resources and where each is assigned; surface reallocation options to leadership.
Track actual spend vs. budget across contractor costs and internal resourcing; forecast variances.
Run intake, plan milestones, scope changes, and dependencies for initiatives; manage risk review.
Facilitate working sessions and maintain centralized program documentation and trackers.
Coordinate onboarding/offboarding of external contractors and manage cross-squad rituals.
Prepare consolidated status reporting for the CPO and executive team; support grant data.

Skills

Cross-functional coordination

Facilitation & influencing

Excellent communication

Data-driven reporting

Proactive & self-directed

Tools

Aha!

Jira

Job description

Newforma Konekt's teams are scaling, and the initiatives they run are getting more complex, more contractors, more dependencies, more moving pieces to keep in sync. That's exactly what makes this role interesting: it's a newly created seat at the table, a chance to build the connective tissue that keeps a fast-moving product organization running smoothly, and to shape how that coordination works from the ground up.

Reporting directly to the Chief Product Officer and partnering closely with Product Directors and Group Product Managers, you'll maintain the real-time picture of capacity, budget, and progress across squads and contractors. You'll coordinate where resources go, track what's on schedule and what's not, and keep the roadmap moving, turning leadership's decisions into smooth, well-tracked execution. You won't define roadmap content or set priority between initiatives; that stays with Directors and GPMs.

In this role, your responsibilities will include:

Capacity & Resource Tracking

Coordinate the annual capacity planning exercise for the roadmap, compiling inputs from squads and contractors into a realistic plan
Maintain monthly per-squad tracking of actual vs. planned assignment vs. remaining work
Maintain visibility into the full resource pool (internal teams and contractors) and where each is assigned
Recommend rebalancing across squads as priorities and availability shift, surfacing reallocation options to Directors/GPMs for decision

Budget Tracking & Forecasting

Track actual spend vs. budget across contractor cost buckets and internal resourcing, including grants
Maintain rolling initiatives budget forecasts and flag variances early enough to course-correct
Set up and maintain grant budget and project foundation tracking: eligible spend, allocation, and alignment with grant terms

Roadmap & Program Coordination

Run the intake process for new requests, assessing capacity, timing, and skill impacts before routing for a decision
Maintain program plans for each initiative tracking milestones, scope changes, and dependencies
Maintain a program-level risk register and drive cross-squad tradeoff discussions when dependencies put timelines at risk
Partner with PMs and engineering leads to sequence work and navigate technical tradeoffs

Meeting Facilitation & Documentation

Plan and facilitate working sessions with leads and cross-functional groups
Maintain a centralized source of truth for program documentation plans, trackers, risks, decisions

Contractors & Cross-Team Coordination

Maintain operational coordination and deliverable tracking with external contractors logistics only; strategic contractor decisions remain with Directors
Manage contractor onboarding/offboarding logistics: kickoff, access/tooling setup, handover, closeout
Facilitate recurring program rituals (e.g., biweekly task force syncs)
Identify and elevate flow and efficiency issues across squads, driving them toward resolution

Reporting & Communication

Prepare consolidated status reporting for the CPO and executive team on progress, risks, and key decisions that need to be made
Contribute to grant applications, pulling supporting data and metrics from across the team

Release Management

Coordinate launch logistics across squads and contractors timing, readiness checkpoints, handoffs
Coordinate release notes and announcements, and continuously improve launch playbooks

Requirements for the position include:

5+ years in program or project management, ideally in B2B SaaS or an AEC-adjacent environment
Track record managing complex programs with cross-functional teams including significant external dependencies and multiple stakeholder groups
Strong cross-functional coordination skills across engineering, product, and external contractors
Comfortable turning ambiguous signals into structured, data-backed reporting
Thrives in ambiguity, comfortable building process where none exists yet, in a fast-growing, still-forming environment
Proactive and self-directed, quick to spot gaps and risks
Strong facilitation and influencing skills able to align teams and contractors without formal authority
Excellent written and verbal communication, comfortable operating at a variety of altitudes
High attention to detail, precision matters when capacity, budget, and contractor data all roll up through one person
Advanced Excel skills
Hands-on experience administering a roadmapping tool (Aha!, Jira, or equivalent)
Working knowledge of budget/forecasting concepts (burn rate, variance analysis, cost-bucket tracking)
Comfortable building dashboards/reporting views from multiple data sources
Comfortable using AI tools to support the work