Fund Administration Specialist

International Financial Data Services (IFDS); Toronto; Hybrid; CAD 54,000 - 68,000; Full time

Benefits offered by this job

Total Rewards

Hybrid work model

Professional development

Inclusive culture

Wellness programs

Community engagement

Job summary

IFDS in Toronto is seeking a Fund Administration Specialist to deliver exceptional client service by accurately responding to inquiries and managing domestic trade instructions. You will be the primary contact for clients, ensuring timely, compliant processing and clear communication.

This role emphasizes building client relationships, coordinating with internal teams, and maintaining rigorous reporting standards.

Qualifications

• Minimum 3 years’ experience in the financial services back office.
• Experience and/or knowledge of RESP is preferred but not mandatory.
• Post-secondary education in a related discipline.
• Previous experience in a service-oriented environment; strong client focus.
• Excellent interpersonal skills.
• Solid written and verbal communication skills.
• Ability to communicate complex business and technical concepts plainly and simply.
• Very strong ability to organize and prioritize work.
• Able to co-ordinate and operate in occasionally stressful situations in resolving the client’s issues.
• Team Player, able to work in a team environment with shared goals and accountabilities.
• Highly analytical with a high degree of attention to detail to ensure 100% accuracy on all transactions.
• Strong research / information gathering / analytical and problem-solving skills.
• Understands the business impact of escalated incidents and service requests.
• Ability to act quickly and decisively when resolving client issues.
• Positive impact – high energy, problem-solving, urgency when needed.
• Willingness to work in an environment with flexible schedules driven by client commitments and high volumes.
• Relationship builder – maintains relationships with stakeholders.
• Knowledge of mutual fund processing and back-office processes.
• Proactive in acquiring information to develop new skills.

Responsibilities

• Focusing on building and fostering positive client relationships as related to our service level agreements.
• Liaising with client contact(s) and internal teams to facilitate client service requirements.
• Executing all domestic trade instructions from standard to complex (high dollar) transactions.
• Processing lifecycle across multiple work types from medium to high complexity.
• Managing multiple client inbound/outbound calls and emails, providing resolutions and reviewing reports.
• Participating in special projects as assigned.
• Providing effective reporting to meet internal and client requirements.

Skills

Client service

Communication

Attention to detail

Time management

Team player

Problem solving

Relationship building

Finance industry experience

Education

Post-secondary education in a related discipline

Job description

Permanent
Department: Full Services Operations (820)
30 Adelaide Str, East
Toronto, Ontario, M5C 3G9
Canada

Who We Are

With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry. IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. The IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion. IFDS Canada is a 50/50 joint ventures between Boston-based State Street Corporation, one of the world’s leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.

Imagine Yourself at IFDS

Come experience a community like no other at International Financial Data Services (IFDS). We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning. We’ll provide you with opportunities to develop your career. From ongoing training and development programs to experiences working with our global financial services partners, you’ll be able to realize your full potential..

Role Overview

The incumbent’s primary focus is to strive towards effective delivery commitments to our clients. The main objectives of this role will be to develop positive client experience by understanding and responding to our clients’ enquiries professionally and accurately. As the primary point of contact with our clients, the Fund Administration Specialist must provide exemplary customer service as well and recognize opportunities to proactively position IFDS’ services to meet and exceed our clients’ needs. If you want to be part of a culture that values and fosters team unity, build rapport with our clients and work closely with our fellow business partners then consider working at IFDS.

Role Responsibilities

• Focusing on building and fostering positive client relationships as related to our service level agreements
• Liaising with client contact(s) and internal teams to facilitate client service requirements
• Executing all domestic trade instructions from standard to complex (high dollar) transactions
• Possessing the ability to execute all steps of the processing lifecycle, comprising of all work types from medium to high complexity
• Managing multiple client inbound/outbound calls and emails, providing resolutions to brokers pertaining to account and fund information, issuing resolution trade details and reviewing/signing-off of reports
• Participating in special projects as assigned

Provides effective reporting to meet both internal and client requirements by:

• Working with management and clients to enhance or improve reporting needs as required
• Providing regular reporting on key service performance and quality metrics
• Analyzing data to ensure quality and accuracy of trades
• Identifying issues that may require additional resources/subject matter expertise and escalating accordingly
• Taking ownership of specific requests/issues to ensure end to end support is followed
• Monitoring queues to ensure timely resolution of requests is meeting SLA’s and in good order
• Making recommendations to enhance and support needs of the business

Minimum Qualifications

• Minimum 3 years’ experience in the financial services back office
• Experience and/or knowledge of RESP is preferred but not mandatory
• Post-secondary education in a related discipline
• Previous experience in a service-oriented environment; strong client focus
• Excellent interpersonal skills
• Solid written and verbal communication skills
• Ability to communicate complex business and technical concepts plainly and simply
• Very strong ability to organize and prioritize work. Ability to work on multiple and changing priorities within specified timeframes
• Able to co-ordinate and operate in occasionally stressful situations in resolving the client’s issues
• Team Player, able to work in a team environment with shared goals and accountabilities
• Highly analytical with a high degree of attention to detail to ensure 100% accuracy on all transactions
• Strong research / information gathering / analytical and problem-solving skills - takes a logical approach to analyzing problems. Systematically researches information and explores alternatives to solve problems.
• Understands the business impact of escalated incidents and service requests
• Ability to act quickly and decisively when resolving client issues
• Positive impact – performs in a manner that makes a strong positive impression on others; e.g., high energy level, a problem-solving approach, and the ability to act with a sense of urgency when the situation demands it
• Willingness to work in an environment with flexible schedules that is driven by client commitments and high volumes
• Relationship builder – constructs, maintains, nourishes relationships with all stakeholders
• Knowledge of the mutual fund processing and the administrative back-office
• Proactive in acquiring information to develop new skills to improve job performance.
• Grasps new material quickly and easily, and applies new information, concepts and procedures in a constructive manner
• Demonstrates process improvement capability

AODA Statement

IFDS Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodation needed to support your participation in the recruitment process. We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

Salary Range

Pay Range (CAD $): 54,000 - 68,000

The above reflects an industry-benchmarked target compensation range. The salary offered may vary based upon the candidate’s skills and experience, job-related knowledge, and other specific business needs.

IFDS Provide

• Total Rewards: IFDS offers a comprehensive, competitive compensation & benefits package
• Work-Life Balance: IFDS offers a hybrid work environment with our office located in the downtown core within walking distance to Union Station and the PATH
• Professional Development: IFDS offers continuous learning opportunities, leadership development & training programs
• Inclusive Culture: Our inclusive work environment supports equity and values diversity
• Wellness Programs: Access to a variety of wellness initiatives, mental health support, and employee assistance programs
• Community Engagement: Participate in volunteer opportunities and give back to our community through our various social care programs

Section: Client Experience Operations