Business Operations Group Manager

International Financial Data Services (IFDS); Toronto; On-site; CAD 90,000 - 114,000; Full time

Benefits offered by this job

Hybrid work environment

Union Station access

Professional development

Job summary

IFDS, headquartered in Toronto, seeks a Group Manager to lead the Transfer Agency operations team. You will drive strategy, oversee client relationships, and ensure regulatory compliance across the department.

You will mentor managers, align operations with budgets, and push initiatives to improve service levels, productivity and cost effectiveness while maintaining high client satisfaction.

Qualifications

• Minimum 7-10 years experience in Mutual Fund operations or dealer back office operations.
• Expert knowledge of transfer agency operations and legislation.
• Ability to influence internal and external contacts.
• Thorough knowledge of mutual fund products and administration.
• Demonstrated project management and process improvement capability.
• Ability to work well under pressure, deadlines, and changing priorities.
• Strong customer relationship building and negotiating skills.

Responsibilities

• Owns internal and external client relationships related to operational escalations and inquiries.
• Establishes processes, procedures, SLA’s and reporting within operations.
• Guides team on escalated issues involving all transaction types.
• Assists in crafting budget/operating plans for the department.
• Ensures teams meet SLA, contractual and regulatory standards.
• Oversees risk and control activities for assigned teams.

Skills

Mutual fund operations

Operations management

Measurement analytics

Client relationships

Job description

Permanent

Department: Full Services Operations (820)

30 Adelaide Str, East

Toronto, Ontario, M5C 3G9

Canada

Number of Positions: 1

Who We Are

With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry. IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. The IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion. IFDS Canada is a 50/50 joint ventures between Boston-based State Street Corporation, one of the world’s leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.

Imagine yourself at IFDS

Come experience a community like no other at International Financial Data Services (IFDS). We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning. We’ll provide you with opportunities to develop your career. From ongoing training and development programs to experiences working with our global financial services partners, you’ll be able to realize your full potential.

Role Overview

The Group Manager is responsible for developing, implementing and managing the Transfer Agency operations team in their strategic plans, visions, policies and procedures. The incumbent will be accountable for providing solutions to all business and operational problems while ensuring we are in compliance with all regulatory requirements and company policies. The Group Manager is also responsible for maintaining customer satisfaction levels and continuously fostering the overall relationship with our internal and external clients. Lastly, the incumbent will provide strategic guidance and day to day leadership direction to all direct reports.

Role Responsibilities

• Ownership of internal and external client relationships as it relates directly to responding to operational transactional escalations and enquiries
• Responsible for establishing processes, procedures, SLA’s and reporting within the operations department
• Responsible for providing guidance and direction to the team members on escalated issues involving all transaction types (i.e. new accounts investments, wires, transfers, adjustments, redemptions, foreign content rebalancing, retirement processing)
• Responsible for assisting in crafting budget /operating plans within the operations department
• Responsible for ensuring teams are meeting all SLA, contractual, and regulatory standards
• Responsible for oversight of risk and control management activities as it pertains to assigned teams and functions.
• Proactively communicates trends and concerns to senior management
• Coach, develop and mentor management staff to assume leadership role in company
• Ensure that all staff is receiving ongoing feedback on performance as well as day-to-day coaching for the development of technical, operational, and behavioral competencies
• Prepare and negotiate performance agreements, reviews and individual development plans for direct reports
• Responsible for maintaining appropriate staffing levels on an ongoing basis and assist management team in the recruitment process
• Ensure that all teams are continuously seeking to improve processes both internally at IFDS and externally with our clients
• Assist management staff in implementing strategies and procedures to improve service levels, productivity and cost effectiveness of department operations
• Manages and/or actively participates in projects. This includes both client projects, as well as, company wide projects
• Ensure that team is thoroughly educated on all IFDS products
• Deepen client/broker/advisor relationships and leverage broader system knowledge for Contact Centre
• Provide support and training where necessary to upskill Agents
• Support the execution of strategic initiatives in collaboration with internal stakeholders
• Ensure alignment between stakeholder for all new onboardings and existing processes
• Champion initiatives within Team, encourage participation to generate new ideas for an efficient process

Mandatory

Minimum Qualifications

• Minimum 7-10 years experience managing in the Mutual Fund industry Operations or dealer back office operations with sound knowledge of measurement analytics, accessibility, responsiveness and productivity
• Expert knowledge of transfer agency operations and legislation
• Ability to work across the organization and influence internal and external contacts
• Thorough knowledge of mutual fund products and administration
• Demonstrated project management and process improvement capability
• Ability to work well under pressure, deadlines, and changing priorities
• Sound customer relationship building and negotiating skills

AODA Statement

IFDS Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodation needed to support your participation in the recruitment process. We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

Salary Range

Pay Range (CAD $): 90,000 - 114,000

The above reflects an industry-benchmarked target compensation range. The salary offered may vary based upon the candidate’s skills and experience, job-related knowledge, and other specific business needs.

IFDS Provides

• Total Rewards: IFDS offers a comprehensive, competitive compensation & benefits package
• Work-Life Balance: IFDS offers a hybrid work environment with our office located in the downtown core within walking distance to Union Station and the PATH
• Professional Development: IFDS offers continuous learning opportunities, leadership development & training programs
• Inclusive Culture: Our inclusive work environment supports equity and values diversity
• Wellness Programs: Access to a variety of wellness initiatives, mental health support, and employee assistance programs
• Community Engagement: Participate in volunteer opportunities and give back to our community through our various social care programs

Client Experience Operations