Full Time Probationary Administrative Assistant 1- Wilson Learning Centre

Medicine Hat High School; Medicine Hat; On-site; CAD 38,000 - 54,000; Full time

Job summary

Medicine Hat Public School Division is seeking an Administrative Assistant I at Wilson Learning Centre. This permanent full-time role (37.5 hours per week) starts as soon as possible and supports the Principal, Vice-Principal(s), School Council and staff with a variety of duties.

The position is multi-faceted and fast-paced as school environments are. Preference given to applicants with previous administrative support experience and strong document preparation skills.

Qualifications

• Experience providing administrative support in an office or school setting.
• Proficient in creating and editing letters, memos, reports, forms, and newsletters.
• Able to multi-task and interact positively with staff and students.

Responsibilities

• Provide administrative support for the Principal, Vice-Principal(s), School Council and staff.
• Create, modify, and prepare documents such as letters, memos, handbooks, reports, forms and minutes.
• Manage receptionist duties: greet visitors, answer phones, relay messages to staff and students.
• Assist with photocopying, scanning, and basic technology troubleshooting.

Skills

Administrative support

Microsoft Office

Google Suite

Tools

Microsoft Office

Google Suite

PowerSchool

Edsby

PASI

Hour Zero

FAME

Job description

Medicine Hat Public School Division

Full

Wilson Learning Centre

Administrative Assistant I

Permanent full time - 37.5 hours per week

Position to start as soon as possible .

The successful candidate will be responsible for administrative support performing a variety of duties for the Principal, Vice-Principal(s), School Council and School Staff.

A unique opportunity exists for an Administrative Assistant I seeking a challenging career move. This position is multi-faceted and often fast-paced as school environments are.

Preference will be given to those applicants with:

• previous administrative support experience.
• commitment to supporting a healthy work culture.
• receptionist experience (meeting, greeting, and directing people, answering telephone and giving messages to staff and students).
• an ability to create, modify or prepare documents such as letters, memos, handbooks, reports, forms, minutes, newsletters etc.
• photocopier and scanning experience.
• proficient use of Microsoft Office.
• experience in Google Suite.
• comfortable troubleshooting basic technology questions (inc. changing passwords, etc.).
• an ability to work well with staff and interact positively with students.
• an ability to multi-task.

Experience with some of the following would be nice to have:

• PowerSchool (student data / timetabling)
• Edsby (attendance / report cards)
• Google: including Drive, Docs, Sheets, Slides, Classroom, and Forms
• Microsoft Office: including SharePoint, Outlook, Word, Excel, and Teams
• PASI (Alberta Education Provincial Student Information)
• Hour Zero (Occupational Health and Safety)
• FAME (District work order system)