Temporary Administrative Assistant II - Human Resources Department - Education Centre

Rocky View Schools (RVS); Airdrie; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

6% Vacation Pay

Hybrid (one day a week, remote) with主管

Professional development and training

Job summary

Rocky View Schools (RVS) is seeking an outstanding Administrative Assistant II on a temporary full-time basis (35 hours/week) starting immediately until January 8, 2027, with possible extension. The role is located at the Education Centre in Airdrie, Alberta.

As part of the Human Resources department, the Administrative Assistant II will perform a variety of administrative duties to support the team, requiring excellent communication, organization, time-management and customer service skills,

Qualifications

• Certificate or diploma in office management, business administration, or related field.
• Two+ years of experience as an administrative assistant in an office.
• Experience in customer service in a fast-paced environment.
• Experience in an educational setting is an asset.

Responsibilities

• Update staff profiles in the HRMS system.
• Assist in taking meeting minutes for HR.
• Meet regularly with employees to collect employment documents.
• Create employee contracts and perform data entry in HRMS.
• Assist Talent Team with administrative tasks (interviews, testing, etc.).
• Complete document management per HR procedures and guidelines.
• Maintain workflows while handling multiple projects and deadlines.
• Support HR operational needs as required.

Skills

Communication skills

Organizational skills

MS Office proficiency

HRMS knowledge

Critical thinking

Teamwork & independence

Education

Office admin certificate/diploma

2+ years administrative experience

Customer service experience

Experience in education (asset)

Tools

HRMS system

Job description

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than29,600 students from Kindergarten to Grade 12in 53 schoolsto ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS is seeking an outstanding professional for a temporary full-time (35 hours/week) AdministrativeAssistantII position starting immediately until January 8, 2027(with the possibility of extension). The position will be located at the Education Centre in Airdrie, Alberta.

As a member of the Human Resources department, the AdministrativeAssistant II willperform a variety of administrative and clerical duties to support the team. TheAdministrativeAssistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background isrequiredfor this position.

Responsibilities Include

• Updating staff profiles in HRMS system
• Assisting in completion of meeting minutes for HR Department
• Meet regularly with RVS employees to receive employment documentation
• Create employee contracts and complete data entry in the HRMS System
• Assist the Talent Team with administrative tasks (i.e. setting up interviews, testing, etc.)
• Accurately complete document management as per standard HR procedures and guidelines
• Create and maintain effective workflow while handling various projects simultaneously
• Complete other administrative duties efficiently while meeting assigned deadlines
• Support HR operational needs as required

Education/Experience

• Certificate or diploma in office management, business administration, or a related field
• Two or more years’ experience in an administrative assistant role in an office environment
• Previous experience with customer service in a fast-paced environment
• Previous experience in an educational setting is considered an asset

Knowledge and Skills

• Outstanding communication and customer service skills
• Highly effective organizational and prioritization skills
• Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in
  a timely manner
• Ability to successfully work in a team environment as well as independently with minimal
  supervision
• Ability to think critically and deal with changing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite and web-based applications
• Knowledge of HRMS is considered an asset.

Rocky View Schools Benefits

• 6% Vacation Pay
• Hybrid (one day a week, working remotely) with Supervisor approval
• As this is a temporary position there is no employer paid sick time, pension, or benefits. Rocky View Schools employees who are ineligible for employer paidbenefitsmay access the supplementalbenefitspackage at their own cost
• Professional development and training opportunities

Pre-employment Requirements

• The successful candidate must submita current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
• Proof of qualifications/education as required by the position
• Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months; or a list of updated references of a current/recent supervisor on your application.