Full Time Probationary Administrative Assistant 1- Wilson Learning Centre

Medicine Hat Public School Division; Medicine Hat; On-site; CAD 42,000 - 54,000; Full time

Job summary

Medicine Hat Public School Division is seeking an Administrative Assistant I to provide multifaceted administrative support at the Wilson Learning Centre in Medicine Hat. The role involves working closely with the Principal, Vice-Principal(s), School Council, and staff to keep daily operations running smoothly.

The successful candidate will handle reception, document preparation, and routine admin tasks in a fast-paced school environment, requiring strong MS Office and Google Suite proficiency,

Qualifications

• Previous administrative support experience.
• Commitment to supporting a healthy work culture.
• Receptionist experience (meeting, greeting, and directing people, answering telephone and giving messages).
• Ability to create, modify or prepare documents such as letters, memos, handbooks, reports, forms, minutes, newsletters etc.
• Photocopier and scanning experience.
• Proficient use of Microsoft Office.
• Experience in Google Suite.
• Comfortable troubleshooting basic technology questions (incl. changing passwords).
• Ability to work well with staff and interact positively with students.
• Ability to multi-task.

Responsibilities

• Provide administrative support for the Principal, Vice-Principal(s), School Council and School Staff.
• Assist in reception duties and manage inquiries, messages and frontline communications.
• Create and modify documents, reports, minutes, newsletters and forms as needed.

Skills

Microsoft Office

Google Suite

Receptionist experience

Multitasking

Document preparation

Tools

PowerSchool

Edsby

Google Drive

Microsoft Office

SharePoint

Outlook

Job description

Administrative Assistant I

Hours per week: 37.5

Position: Permanent full time

Location: Medicine Hat Public School Division, Wilson Learning Centre

Start date: As soon as possible.

The successful candidate will be responsible for administrative support performing a variety of duties for the Principal, Vice-Principal(s), School Council and School Staff.

A unique opportunity exists for an Administrative Assistant I seeking a challenging career move. This position is multi-faceted and often fast-paced as school environments are.

Preference Will Be Given To Those Applicants With

• previous administrative support experience.
• commitment to supporting a healthy work culture.
• receptionist experience (meeting, greeting, and directing people, answering telephone and giving messages to staff and students).
• an ability to create, modify or prepare documents such as letters, memos, handbooks, reports, forms, minutes, newsletters etc.
• photocopier and scanning experience.
• proficient use of Microsoft Office.
• experience in Google Suite.
• comfortable troubleshooting basic technology questions (inc. changing passwords, etc.).
• an ability to work well with staff and interact positively with students.
• an ability to multi-task.

Nice to have experience

• PowerSchool (student data / timetabling)
• Edsby (attendance / report cards)
• Google: including Drive, Docs, Sheets, Slides, Classroom, and Forms
• Microsoft Office: including SharePoint, Outlook, Word, Excel, and Teams
• PASI (Alberta Education Provincial Student Information)
• Hour Zero (Occupational Health and Safety)
• FAME (District work order system)

If you have any questions about this position, please contact Denelle Neigum at .

Thank you for your interest in this position with Medicine Hat Public School Division.

Only shortlisted candidates will be contacted for an interview.