Full-time legal assistant / clerk

Miller Thomson LLP; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading national business law firm seeks a full-time Legal Assistant specializing in Intellectual Property for their Vancouver office. This hybrid role requires providing comprehensive administrative support to legal professionals, ensuring efficient operations within the firm. Candidates should possess a Community College Certification with at least 3 years of legal experience, particularly in Civil Litigation. The position offers a robust benefits package including health care, vacation, and retirement savings plan.

Benefits

Health, Dental and Vision Care

Employee Assistance Program

Life Insurance

Short Term and Long Term Disability Insurance

Flexible working options

3+ Weeks' Vacation

10 Personal Days

Firm matching Group Retirement Savings plan

Wellness spending account

Qualifications

• 3+ years of experience as a Litigation Legal Assistant.
• Intermediate knowledge of Civil Rules and procedures.
• Familiarity with Intellectual Property practices is an asset.

Responsibilities

• Provide administrative support to legal professionals including document preparation and proofreading.
• Assist with billing, invoicing, and maintaining files.
• Manage scheduling and travel arrangements.

Skills

Proofreading

Detail-oriented

Client service

Transcription

Organizational skills

Knowledge of Civil Rules

Knowledge of Legal Accounting Software

Education

Community College Certificate / Diploma in Legal Secretarial / Office Administration

Tools

Microsoft Office

Job description

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed. We are seeking a full-time Legal Assistant, Intellectual Property to join our Vancouver office! This is a hybrid role which will require in office work 4 days a week. This role assists the practice of Legal Professionals through the provision of secretarial, clerical and administrative support. Legal Assistant's work with team members to provide excellent client service to both internal and external parties. Provides administrative support which includes proofreading, revision and preparation of documentation under the instruction of the legal professionals and transcription of data from various sources (eg voicemail, dictation, etc.); Provides clerical, administrative and general office support including, but not limited to, scanning, photocopying, faxing, scheduling and calendar management, receives / places phone calls with internal and / or external parties, mail, organizes travel arrangements, and scans PDF documents; Provides billing support with respect to accounting and invoicing clients as required. This includes review of pre-bills, making corrections or advising Accounting to make corrections and mailing out final bill under a cover letter. At least 3+ years of experience as a Litigation Legal Assistant; Community College Certificate / Diploma in a Legal Secretarial / Office Administration program and / or equivalent experience working in a legal professional environment; Intermediate knowledge of the Civil Rules, procedures and practices; Recent experience with Civil Litigation court procedures and practices; Experience with Intellectual Property and Trademark practices is considered an asset; Knowledge with Mediation procedures and practices is considered an asset; Proficient knowledge of computer applications, including but not limited to Microsoft Office; Knowledge of the English language, including spelling, grammar, legal word meaning and word usage; Superior writing skills necessary to draft and proofread documents and correspondence; Detail-oriented in order to keep track of multiple files for more than one legal professional; Knowledge in legal Accounting software; A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks' Vacation and 10 Personal Days; Flexible working options; A Firm matching Group Retirement Savings plan; A wellness spending account to foster employee well-being; Miller Thomson LLP is one of Canada's fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry . Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility. No phone calls or agencies, please. Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities.

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