FULL-TIME CLERK CO-ORDINATOR COMPETITION NO.: CLK-2026-30

Timmins; Timmins; Hybrid; CAD 54,000 - 63,000; Full time

Benefits offered by this job

Benefits entitlements

Employer-matched pension

Job summary

The City of Timmins invites applications for a Clerk Co-ordinator in the Clerk & Community Services Department. Under the supervision of the Director, you will support customers, manage municipal records, perform clerical duties and train new staff on departmental software.

Requirements include a two-year Community College Diploma in Office Administration, at least one year in general office work, and proficiency in Civic Web Meeting Manager, GIS, Microsoft Office and Laserfiche.

Qualifications

• Two-year Community College Diploma in Office Administration is required.
• Minimum one year of general office experience.
• Proficiency with Civic Web Meeting Manager, GIS, MS Office and Laserfiche is expected.
• Strong verbal and written communication skills; ability to work well with others.

Responsibilities

• Assist with all departmental clerical duties.
• Answer inquiries and direct as required.
• Prepare agendas, minutes, resolutions, and council packages as directed.
• Provide Laserfiche support and in-house training.
• Maintain physical and electronic records and coordinate destruction when needed.
• Support Committee of Adjustment hearings and election processes as required.

Skills

Oral and written communication

Team collaboration

Education

Two-year Community College Diploma in Office Administration

Tools

Civic Web Meeting Manager

GIS

Microsoft Office Suite

Laserfiche

Job description

Posting Date: September 21, 2026
Closing Date: September 28, 2026
Department: Clerk & Community Services Dept.
Hours per Week: 35 hours per week
Benefits Entitlement: Yes
Pension Entitlement:Yes - Employer Matched Contributions
Existing Position: Yes
NOC:13100
Salary Level 5: $29.76 - $35.01 (2026)
Union: CUPE Local 434

Interviews are tentatively scheduled for October 8, 2026. Further details (including time and location) will be provided to candidates selected for interviews

Position Summary

Under the supervision of the Director of Community Services/City Clerk, the Clerk Co-ordinator will provide service to all Clerk's Department customers, maintain both electronic and physical Municipal records, assist with clerical duties and train new staff on departmental software.

Duties

• Assist with all departmental clerical duties
• Answer general inquiries and direct as required
• Assist with the preparation of various departmental committee meetings, agendas, minutes, resolutions, etc. as directed
• Assist with the preparation of the Council package, typing by-laws, agreements, general correspondence, agendas, minutes, resolutions, etc. as directed
• Assist with all aspects of Laserfiche support and training and provide all in-house training
• Assist with maintaining all physical and electronic records
• Assist in organization of records management and co-ordinate destruction of records
• Assist with Freedom of Information files and claims against Municipality
• Assist with the administration, co-ordinating, planning, scheduling and attending all of the Committee of Adjustment hearings
• Assist with the processing of laneway closures and land sales
• Assist with preparing and maintaining Zoning & Deeming By-Law Files/Certificates
• Assist with the co-ordination and implementation of the Municipal Election process
• Perform other duties as assigned

Qualifications

• Two-year Community College Diploma in Office Administration
• Minimum one (1) year experience in general office work
• Knowledge of Civic Web Meeting Manager, GIS, Microsoft Office Suite, and Laserfiche
• Good oral and written communication skills required
• Proven ability to work effectively with others
• AMCTO designation considered an asset

The City of Timmins is committed to providing a safe and supportive workplace where diversity, equity and inclusion are at the core of how we conduct business. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations throughout the recruitment and selection process, in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act. We thank all applicants for their interest; however, only candidates under consideration will be contacted.

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Jobs from Corporation of the City of Timmins