FT - Maintenance and Administrative Coordinator - 150 Ontario Supportive Housing

Connective Support Society; Prince George; On-site; CAD 51,000 - 57,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Job summary

Connective Support Society in Canada is seeking a Maintenance and Administrative Coordinator to keep properties clean, safe, and well maintained across the region. You will work with external contractors and the internal Infrastructure team to coordinate repairs and administrative tasks.

This exempt, full-time role requires strong organizational skills, ability to liaise with residents, staff, and contractors, and a commitment to safety.

Qualifications

• Grade 12 level education and/or equivalent with two-years related experience.
• Experience in performing maintenance, and repairs.
• Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff.
• Ability to manage time efficiently, with a high level of accuracy, and attention to detail.
• Ability to establish and maintain effective and professional working relationships with contractors.
• Strong communication skills (listening, verbal, and written).

Responsibilities

• Fosters effective relationships between program staff and external contractors.
• Under the general guidance of the Program Manager and Maintenance and Asset Manager assumes a primary role in making sure necessary repairs are completed, including coordinating external contractors to perform repairs
• Liaises with contractors to ensure the quality and timeliness of the repairs.
• Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed
• Monitors maintenance and housekeeping supplies.
• Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues
• Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties
• Assists with and/or conducts inspections of resident spaces
• Follows all relevant Connective policies, procedures, and guidelines
• Participates in continuous proactive initiatives by identifying opportunities for improvement in costs, quality, customer service, and assets.

Skills

Maintenance

Repairs

Contractor relations

Time management

Communication

Education

Grade 12 level education

Tools

Property management system

Job description

ROLE PURPOSE

The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the properties, both owned and leased by Connective, within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best serve our clients and support our staff. They will perform a variety of administrative tasks to support our Infrastructure team.

STATUS

Exempt.

HOURS

• Monday to Friday: 0800 - 1600

REPORTING AND WORKING RELATIONSHIPS

• Reports and is accountable to the Maintenance and Asset Manager in their region.
• Participates as a member of the Connective Administrative Support Team.
• Liaises with staff, external contractors, government agencies, and members of the community as required.

KEY ACCOUNTABILITIES

Building Maintenance

• Fosters effective relationships between program staff and external contractors.
• Under the general guidance of the Program Manager and Maintenance and Asset Manager assumes a primary role in making sure necessary repairs are completed, including coordinating external contractors to perform repairs
• Liaises with contractors to ensure the quality and timeliness of the repairs.
• Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed
• Monitors maintenance and housekeeping supplies.
• Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues
• Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties
• Assists with and/or conducts inspections of resident spaces

• Follows all relevant Connective policies, procedures, and guidelines
• Participates in continuous proactive initiatives by identifying opportunities for improvement in costs, quality, customer service, and assets.

Administration

• Prepares monthly reporting by collecting and organizing relevant stats or data.
• Assist the Infrastructure team in coding and submitting invoices.
• Track and record maintenance requests and maintenance work performed in our management system.
• Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested
• Enter and update resident information in property management system

WORKING CONDITIONS

• Function independently with the general guidance of the Maintenance and Asset Manager
• Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence
• May be exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury
• Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules

EXPERIENCE AND SKILLS

• Grade 12 level education and/or equivalent with two-years related experience
• Experience in performing maintenance, and repairs
• Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff
• Ability to manage time efficiently, with a high level of accuracy, and attention to detail
• Ability to establish and maintain effective and professional working relationships with contractors
• Strong communication skills (listening, verbal, and written)

REQUIREMENTS

• Ability to successfully complete a Vulnerable Persons Criminal Records Check
• Ability to successfully pass a reference check
• Flexibilty to travel within region
• Valid driver’s license

COMPENSATION

Annual Salary will start at $51,000 up to $57,300 based on experience and qualifications. This role will also be eligible for Connective's comprehensive Benefits Package.