Temporary FT Maintenance & Administrative Coordinator - (Nanaimo HEARTH

Connective; Nanaimo; On-site; CAD 49,000 - 62,000; Full time

Benefits offered by this job

Living Wage Employer

Nonprofit Employer of Choice (NEOC)

High-Performance Culture Award

Benefits package: health, wellness, &

Job summary

Clear Destination Inc. seeks a Maintenance and Administrative Coordinator to help maintain a clean, safe environment across our properties. Responsibilities include interior/exterior maintenance, coordinating external contractors, and supporting staff and residents within a temporary role.

The position involves 40-hour weeks, with hours Tue-Sat 9:00–17:00, and occasional evenings or weekends may be required. A strong focus on safety, accuracy, and professional communication is essential.

Qualifications

• Grade 12 level education and/or equivalent with two-years related experience.
• Experience in performing carpentry, painting, mechanical, and plumbing maintenance, and repairs.
• Building Service Worker Certificate and/or vocational training is preferred.
• Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff.
• Ability to manage time efficiently, with a high level of accuracy, and attention to detail.
• Ability to establish and maintain effective and professional working relationships with contractors.
• Strong communication skills (listening, verbal, and written).

Responsibilities

• Maintain and repair buildings and assets within area of responsibility.
• Coordinate repairs with external contractors to ensure quality and timeliness.
• Maintain up-to-date maintenance schedules, inventories, and capital plans as requested.
• Assist with and approve invoices and payments to contractors.
• Follow Connective policies and guidelines; perform other tasks as necessary.

Skills

Carpentry

Painting

Mechanical

Plumbing

Time management

Communication

Education

Grade 12 or equivalent

Building Service Worker Certificate

Job description

ROLE PURPOSE

The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the property or properties within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best support our service users and staff.

HOURS (40 hours per week)

- Tuesday to Saturday 0900-1700 (80% maintenance / 20% admin)

Note: Occasional weekend and evening work might be required.

This is a temporary position

WHAT WE OFFER?

• Committed Living Wage Employer
• 2022 & 2023 Canadian Nonprofit Employer of Choice Aware from NEOC
• 2023 High-Performance Culture Award from SupportingLines
• Competitive benefits package, including health, wellness, and pension plan
• Career and personal development, with the ability to grow in a diverse range of programs and departments
• Access to a range of staff mental health supports, including an in-house counsellor, Employee Family Assistance Program, and Critical Incidents Stress Management
• Access to On-Demand Pay to withdraw earned wages before payday
• Connective is part of a portability program where employees moving from a CSSEA-member employer to Connective will port their service hours for vacation and wage purposes (within last 12 months)

REPORTING AND WORKING RELATIONSHIPS

• Reports and is accountable to the Maintenance & Asset Manager.
• Participates as a member of the Connective Administrative Support Team.
• Liaises with the staff of Connective as necessary.
• Liaises with external professionals from other agencies, contractors, and/or government agencies as required.

KEY ACCOUNTABILITIES

Building Maintenance

• Under the general guidance of the Maintenance and Asset Manager assumes a primary role in completing necessary repairs that are within their scope.
• Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed.
• Depending on the program, may maintain lawns and yards as per guidelines and performs minor gardening and lawn maintenance tasks.
• Monitors and orders maintenance supplies.
• Assists with and/or conducts inspections of resident spaces.
• Supports residents with coordinating dehoarding and clutter reduction within resident spaces.

Building Maintenance Coordination

• Under the general guidance of the Maintenance and Asset Manager assumes a primary role in coordinating repairs that are out of their scope to external contractors.
• Liaises with contractors to ensure the quality and timeliness of the repairs.
• Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues.
• Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties.

Administration

• Maintains an up-to-date list and schedule of all planned and unplanned maintenance, as well as repairs for our assets.
• Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested.
• Research options and make recommendations related to property, appliances, furniture, and service providers.
• Approves invoices and coordinates payment for external contractors related to the work completed within their region.
• Follows all relevant Connective policies, procedures, and guidelines.
• Performs other tasks as necessary.

WORKING CONDITIONS

• Function independently with the general guidance of the Maintenance and Asset Manager.
• Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence.
• Often exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury.
• Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules.

EXPERIENCE AND SKILLS

• Grade 12 level education and/or equivalent with two-years related experience.
• Experience in performing carpentry, painting, mechanical, and plumbing maintenance, and repairs.
• Building Service Worker Certificate and/or vocational training is preferred.
• Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff.
• Ability to manage time efficiently, with a high level of accuracy, and attention to detail.
• Ability to establish and maintain effective and professional working relationships with contractors.
• Strong communication skills (listening, verbal, and written).

REQUIREMENTS

• Ability to successfully complete a Children and Vulnerable Persons Criminal Record Check.
• Ability to successfully pass a reference check.
• Valid Class 5 Driver’s License (travel may be required depending on program requirements)

COMPENSATION

This is an Exempt position. Annual Salary will be between $49400.00 - $61800.00 and will be based on experience and qualifications. This role is also eligible for the organization's comprehensive benefits package. The salary range provided represents the total compensation plan for this position. Actual salary placement will be determined based on a variety of factors, including pay equity, market conditions, candidate experience, internal equity, and organizational priorities. Placement within the range is typically at the midpoint.