PT Maintenance and Administrative Coordinator (Port Hardy, BC)

Connective; Port Hardy; On-site; CAD 49,000 - 62,000; Part time

Benefits offered by this job

Living wage employer

Health & pension benefits

Career development

Staff mental health supports

On-demand pay

Job summary

Connective in Port Hardy, BC seeks a part-time Maintenance and Administrative Coordinator to support building upkeep, safety, and administrative tasks. You will coordinate with external contractors, monitor supplies, and assist in planning repairs within our multi-site portfolio.

The role emphasizes collaboration with residents and staff, maintaining schedules, and ensuring compliance with Connective policies while supporting a responsive, safe living environment.

Qualifications

• Grade 12 or equivalent with two years related experience.
• Experience in carpentry, painting, mechanical and plumbing maintenance.
• Ability to build positive relationships with residents and staff.
• Strong time management with attention to detail.
• Effective communication with contractors.

Responsibilities

• Perform repairs within scope and ensure safety standards.
• Coordinate repairs with external contractors for timely quality work.
• Monitor and order maintenance supplies.
• Maintain up-to-date asset maintenance schedules and budgets where applicable.
• Assist with annual repair schedules and capital plans as requested.
• Assist with vendor selection and invoice approvals.

Skills

Carpentry

Painting

Plumbing

Mechanical maintenance

Time management

Communication

Contractor liaison

Education

Grade 12 or equivalent

Building Service Worker Certificate (preferred)

Job description

ROLE PURPOSE

The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the property or properties within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best support our service users and staff.

LOCATION

Port Hardy, BC.

STATUS

Exempt. This position is open to applicants of all genders.

HOURS (Part-Time)

We offer flexible scheduling—days and hours can be negotiated to suit both the candidate and program needs

Note: Occasional weekend and evening work might be required.

REPORTING AND WORKING RELATIONSHIPS

• Reports and is accountable to the Maintenance & Asset Manager.
• Participates as a member of the Connective Administrative Support Team.
• Liaises with the staff of Connective as necessary.
• Liaises with external professionals from other agencies, contractors, and/or government agencies as required.

WHAT WE OFFER?

• Committed Living Wage Employer
• 2022, 2023 and 2025 Canadian Nonprofit Employer of Choice Award from NEOC
• 2023 High-Performance Culture Award from Supporting Lines
• Competitive benefits package, including health, wellness, and pension plan
• Career and personal development, with the ability to grow in a diverse range of programs and departments
• Access to a range of staff mental health supports, including an in-house counsellor, Employee Family Assistance Program, and Critical Incidents Stress Management
• Access to On-Demand Pay to withdraw earned wages before payday
• Connective is part of a portability program where employees moving from a CSSEA-member employer to Connective will port their service hours for vacation and wage purposes (within last 12 months)

KEY ACCOUNTABILITIES

Building Maintenance

• Under the general guidance of the Maintenance and Asset Manager assumes a primary role in completing necessary repairs that are within their scope.
• Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed.
• Depending on the program, may maintain lawns and yards as per guidelines and performs minor gardening and lawn maintenance tasks.
• Monitors and orders maintenance supplies.
• Assists with and/or conducts inspections of resident spaces.
• Supports residents with coordinating dehoarding and clutter reduction within resident spaces.

Building Maintenance Coordination

• Under the general guidance of the Maintenance and Asset Manager assumes a primary role in coordinating repairs that are out of their scope to external contractors.
• Liaises with contractors to ensure the quality and timeliness of the repairs.
• Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues.
• Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties.

Administration

• Maintains an up-to-date list and schedule of all planned and unplanned maintenance, as well as repairs for our assets.
• Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested.
• Research options and make recommendations related to property, appliances, furniture, and service providers.
• Approves invoices and coordinates payment for external contractors related to the work completed within their region.
• Follows all relevant Connective policies, procedures, and guidelines.
• Performs other tasks as necessary.

WORKING CONDITIONS

• Function independently with the general guidance of the Maintenance and Asset Manager.
• Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence.
• Often exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury.
• Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules.

EXPERIENCE AND SKILLS

• Grade 12 level education and/or equivalent with two-years related experience.
• Experience in performing carpentry, painting, mechanical, and plumbing maintenance, replacements, and repairs.
• Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff.
• Ability to manage time efficiently, with a high level of accuracy, and attention to detail.
• Ability to establish and maintain effective and professional working relationships with contractors.
• Strong communication skills (listening, verbal, and written).

REQUIREMENTS

• Ability to successfully complete a Children and Vulnerable Persons Criminal Record Check.
• Ability to successfully pass a reference check.
• Valid Class 5 Driver’s License (travel may be required depending on program requirements).
• Current Emergency First Aid Certificate is preferred (Please refer to Certificates accepted in B.C. - WorkSafeBC)
• Building Service Worker Certificate and/or vocational training is preferred.

COMPENSATION

This is an Exempt position. Annual Salary will be between $49400.00 - $61800.00 and will be based on experience and qualifications. This role is also eligible for the organization's comprehensive benefits package. The salary range provided represents the total compensation plan for this position. Actual salary placement will be determined based on a variety of factors, including pay equity, market conditions, candidate experience, internal equity, and organizational priorities. Placement within the range is typically at the midpoint.