Frosh Development Specialist

McGill University; Montreal; On-site; CAD 20,000 - 29,000; Part time

Job summary

McGill University in Montreal seeks a Frosh Development Specialist open to McGill students returning in Fall 2027. You will support Frosh planning, manage the Frosh registration platform, and collaborate with student societies to ensure a safe, inclusive Frosh experience.

You will work with CL&E and university stakeholders, supporting trainings, communications, and data reporting to improve the new student transition. Strong communication and CMS skills are essential.

Qualifications

• Current McGill student returning Fall 2027
• Experience with student organizations and student government
• Experience designing and delivering programs to diverse audiences
• Experience in higher education, student life
• Fluent in English; French knowledge
• Experience planning Orientation/Frosh events
• Ability to collaborate with students, faculty and staff
• Ability to collect and analyze data and prepare reports
• Excellent oral and written communication
• Familiarity with online CMS
• Adapt to new technologies

Responsibilities

• Updating and managing Frosh planning timeline and tasks
• Fostering relationships with university stakeholders for smooth Frosh delivery
• Liaising with student societies to determine needs for Frosh support
• Assisting in planning and evaluating trainings for Frosh staff and leaders
• Signing agreements with student societies in a timely manner
• Coordinating communication of Frosh events to incoming students
• Organizing mid-September debriefings with organizers
• Attending Orientation and Frosh Planning Group meetings and providing updates
• Participating in IOC meetings with student society reps
• Preparing a short end-of-contract report with data and recommendations
• Ensuring confidentiality of student data and data removal
• Other emergent duties as required

Skills

Student life experience

Communication skills

Team collaboration

Program design delivery

French & English knowledge

CMS familiarity

Data collection & reporting

Education

High School Diploma

Job description

Open to McGill Students Only

Hiring Unit: Campus Life & Engagement (CL&E) Campus Life & Engagement (CL&E) supports all McGill students by connecting them to resources and creating meaningful opportunities for involvement. They guide students in navigating the McGill student experience through orientation and transition programming and by providing student life opportunities across campus for students to develop their interests and skills.

Position Summary

Open to McGill Students returning to campus in Fall 2027, the Frosh Development Specialist, working in close collaboration with the Frosh Support Specialist, acts as a liaison and facilitator to advance the goals of creating an inclusive, safe, and sustainable Frosh experience for new students. These goals are part of a larger effort to enhance the new student experience and to facilitate their transition and integration at McGill University. The incumbent assists student societies in their respective operations as well as in their collaborative efforts with the University administration for an effective and safe Frosh. This position’s portfolio has a special focus on management of the Frosh registration platform and registration operations, as well as coordination of the different student societies’ Frosh planning and delivery.

Major Duties and Responsibilities

• Updating, managing, and following up on Frosh planning timeline and tasks
• Fostering relationships with university stakeholders to ensure smooth and complementary delivery of Frosh activities
• Liaising with and supporting student societies and non-Faculty student groups offering alternative Frosh options to determine needs and priorities in the development of support and services
• Supporting the Frosh Support Specialist in the preparation, planning, coordination and evaluation of various trainings for both Frosh staff, Frosh leaders, and Froshies in tight collaboration with the Training Review Committee, and helping to ensure smooth delivery of training
• Following up on signature of agreement(s) with student societies in a timely manner
• Collaborating with student societies and other stakeholders to ensure timely communication of Frosh events to incoming students
• Organizing a debriefing by mid-September 2027 with organizers of faculty and non-faculty Frosh events
• Attending monthly Orientation Planning Group meetings and provide updates on Frosh planning to members.
• Attending monthly Frosh Planning Group meetings with university stakeholders including CL&E and Office of Dean of Students and ensuring that any issues pertaining to delivering a safe and inclusive Frosh are brought to the Group’s attention.
• Attending regular Internal Organization Committee (IOC) meetings with representatives from student societies
• Preparing a short report due by the end of this contract focusing on key data points (Frosh registration; staff, coordinator, and leader numbers), lessons learned, recommendations and suggested modifications to tools, approaches and timeline
• Ensure that student societies keep student data confidential
• Close out Frosh platform and ensure student data has been removed at the end of Frosh
• Other emergent duties, as required

Other Qualifying Skills and/or Abilities

• Current student of McGill University and returning to study at McGill in Fall 2027 (required)
• Experience working in and with student organizations, especially student government
• Experience designing and delivering programs to a variety of audiences using various mediums, including online and in-person
• Experience working in higher education (particularly in student life), as student staff or full-time staff
• Knowledge of French and English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 - Fluent (spoken) and 3 - Advanced (written) on a scale of 0-4.

Education and Experience

• Experience planning and coordinating Orientation/Frosh events, as well as other events
• Experience with collaborative practices, including an ability to collaborate professionally and effectively with students, faculty, and staff
• Demonstrated ability to establish and maintain meaningful partnerships with multiple stakeholders
• Ability to work independently and as a member of a team in an environment of high volume and potentially competing priorities
• Demonstrated understanding of a student-centered, developmental, culturally sensitive approach
• Demonstrated ability to collect and analyze data and prepare written reports for various audiences in a variety of formats
• Excellent oral and written communication skills
• Good judgment, self-motivation, and flexibility
• Familiarity with online/web-based content management systems
• Ability to adapt to new and emerging technologies

Employment Learning Outcomes

• Project management and event planning skills
• Student Development
• Build strong working relationships with project collaborators
• Systems Thinking
• Peer Programs & Peer Support
• Student Affairs/Student Life

Number of hours per week: 10 hrs/week from Feb 1 – April 30, 2026; 33.75 hrs/week from May - August 2027; 10 hrs/week from September 1 to 30, 2027.

Anticipated Start Date: February 1, 2027

Hourly Salary: (AMUSE C) $18.00

Position Start Date: 2027-02-01 Position End Date: 2027-09-30

Minimum Education and Experience

• High School Diploma
• 2 Years Related Experience

Equity and Diversity

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.

McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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