Human Resources Administrator

McGill University; Montreal; On-site; CAD 63,000 - 86,000; Full time

Benefits offered by this job

Health benefits

Defined contribution pension

RRSP and TFSA

Competitive vacation policy

Personal days

Floating holidays

Summer Fridays

Remote work up to 2 days/week

Job summary

McGill University is seeking an HR Administrator to provide high-level confidential support across its internal client portfolio. The role covers compensation, benefits, payroll, and labour/employee relations, ensuring policy compliance.

You will act as a generalist on HR matters, manage recruitment in Workday for casual staff, and help maintain HR records, leaves, and documentation with a focus on accuracy and confidentiality.

Qualifications

• Experience in a human resources environment and familiarity with university policies and collective agreements is an asset.
• Strong interpersonal skills and ability to handle confidential information with discretion.
• Ability to work in a bilingual environment (English and French) and collaborate with diverse stakeholders.

Responsibilities

• Support daily HR activities to assist unit operations and implement HR initiatives/policies.
• Resolve HR issues in line with collective agreements and provide information to managers and staff.
• Administer recruitment, compensation, payroll, and labour relations documentation for assigned groups.
• Manage full Workday recruitment cycle for casual staff (Guest Lecturers, Research Assistants, Work Study).
• Process reappointments, retirements and terminations according to policies.

Skills

HR knowledge

Confidentiality

Workday

Bilingual EN/FR

Payroll experience

Education

DEC III

Tools

Workday

LinkedIn

Job description

Position Summary

Reporting to the Associate Director, Talent and Organizational Effectiveness, the HR Administrator will provide high level confidential support and will be responsible for the effective HR management and activities relating to its internal client portfolio as well as to employees. The incumbent will act as a generalist on a variety of human resources matters such as compensation, benefits, payroll, and labour and employee relations. They will ensure the implementation and compliance with all human resources policies and procedures.

Primary Responsibilities

• Assist in performing and organizing daily human resources activities to support the unit’s operations and assist with the implementation of HR initiatives/programs/policies.
• Assess and resolve human resources and administrative problems in accordance with collective agreements.
• Provide information to managers and employees.
• Administer documentation pertaining to recruitment, compensation, disability management, payroll, and labour and employee relations for groups under their responsibilities.
• Perform the full cycle of recruitment in Workday for casual staff including but not limited to Guest Lecturers, Research Assistants and Work Study which includes the development of job descriptions, postings (internal and external websites), interviews, references, offers and onboarding.
• Process reappointments, retirements, and terminations according to policies and procedures.
• Administer and provide guidance on leaves (disability leaves, maternity, parental, extend parental, adoption, paternity, unpaid) ensuring proper process and documentation is provided.
• In collaboration with the HR Advisors, meet with directors/managers/supervisors to review requests for new positions and rematches.
• Review needs/requirements of the unit and review job descriptions.
• Review vacation entitlements, vacation payouts, and other miscellaneous payments.
• Develop and implement systems and procedures for managing employee files and HR documents.
• Ensure all record-keeping is complete, consistent and transparent.
• Administer and maintain the HR information database, compile statistics and produce reports on staff movement, probationary and trial period dates, etc.
• ensure follow-up with leadership.
• Complete documentation for postings, appointments, promotions, nominations, leaves, absences, payments and other administrative forms.
• Explain procedures to follow.
• Ensures that deadlines are met.
• Provide support to units about Workday functionality and usability.

Other Qualifying Skills and/or Abilities

Demonstrated experience working in a human resources environment. Experience with University HR policies and collective agreements is an asset. Result-oriented with demonstrated ability to effectively plan and review work, collaborate with others, and work successfully in a group setting. Demonstrated experience working with information of a sensitive and confidential nature. Excellent interpersonal skills to establish and maintain effective working relationships with various stakeholders at all levels. Ability to adapt and multi-task in a fast-paced environment and to carry on simultaneous projects. Ability to be innovative, embrace change and stay updated on latest trends, regulations and technologies in the HR field. Client focused and proven attention to detail. Demonstrated ability to work in a computerized environment. Knowledge of Workday and LinkedIn is an asset. CRHA designation is an asset. Demonstrated spoken and written communication skills in both English and French.

What we offer

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying

Please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

DEC III 3 Years Related Experience / Annual Salary: (MPEX Grade 03) $63,350.00 - $74,530.00 - $85,710.00 Job Profile: MPEX-HRM1D - Human Resources Generalist - Professional 1 (Excluded) Hours per Week: 33.75 (Full time) Supervisor: Associate Director, Talent and Organizational Effectiveness Position End Date (If applicable): Deadline to Apply: 2026-11-18

Equity and Diversity Commitment

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Location

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future.

About McGill

McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.