Freight Payables Coordinator

Livingston International; Fort Erie; On-site; CAD 52,000 - 65,000; Full time

Job summary

Livingston International is seeking a Freight Payable Coordinator to manage high-volume intercompany matching and generate detailed freight transaction reports, ensuring timely resolution of issues. The role may also involve processing vendor payments when necessary.

Responsibilities include reconciling intercompany transactions, preparing unbilled freight reports, and handling invoice payments with CODA ERP and advanced Excel skills to support a growing North American and global trade

Qualifications

• Associates Degree or post-secondary education is required.
• Minimum 1 year of experience in freight payables or intercompany accounting.
• Strong Excel skills, including pivot tables.
• Excellent communication, analytical and problem-solving abilities.

Responsibilities

• Reconcile and match intercompany transactions with operations.
• Prepare and distribute unbilled freight reports and follow up with operations.
• Process freight payables: match invoices, verify payment information, obtain approvals.
• Handle invoice/payments inquiries and escalate complex issues.
• Perform clerical duties and maintain files.

Skills

Communication skills

Analytical skills

Organizational skills

Stress management

Excel pivot tables

Education

Associate degree

Tools

CODA ERP

Job description

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Join Livingston andgrow your career inthe constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston has over 3,000 employees at more than 90 key border crossings, sea ports, airports and other strategic locations in North America, Europe and Asia.

Our fast-paced and collaborative environment offers you the opportunity to work with leaders in the industry, receive recognition for achievements and develop your expertise in the complex and evolving world of trade. Learn how you can make an impact at Livingston.

Job Type:Full Time

JOB SUMMARY

The Freight Payable Coordinator handleshigh volume intercompany matching and produces complex freight transaction reports and follows up on outstanding issues to ensurethey are rectified in a timely fashion. The coordinator may also processvendor payments when necessary.

KEY DUTIES & RESPONSIBILITIES

• Reconcile, matchand work withoperations on intercompany transactions so items are cleared regularly.
• Prepare anddistribute unbilled freight transaction reports, andfollow-up withoperations to resolve.
• Performsome activities of processing freight payables, including:
  • Match invoice with appropriate documents;
  • Review and verify invoice payment information in appropriate system
  • Confirmand/or obtainapproval(s) for invoices;
• Handlequeries regarding invoice, payments, credits, etc. Escalatecomplex issues or queries to Supervisor, Freight Payable.
• Investigatediscrepancies of invoice or billing. Address and resolvethe discrepancy. Escalateissues to Supervisor, Freight Payable.
• Performclerical duties such as filing, answering telephones, photocopying, faxing, etc.
• Performother related duties as assigned by management.
• Adhere to established policies and procedures.
  

KNOWLEDGE & SKILLS

• Excellent communication (oral and written) and interpersonal skills
• Excellent analytical and problem-solving skills
• Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
• Ability to handle stressful situation with diplomacy and tact
• Advanced Excel skills, including pivot tables
• Working knowledge of enterprise resource planningsystem (CODA) would be an asset

WORK EXPERIENCE – MINIMUM REQUIRED

1 year of experience

EDUCATION

Required: Associates Degree or post-secondary education

CERTIFICATIONS DESCRIPTION

COMPETENCIES

Agility

Customer First Focus

Inclusion and Collaboration

Leading and Developing

Accountability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

For Canada:Livingston is an equal opportunity employer and committed to creating and sustaining an inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the community in which we operate. Accommodations are available for applicants and employees with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.