Foundations Coordinator

University of Toronto; Toronto; On-site; CAD 68,000 - 87,000; Full time

Job summary

University of Toronto's Temerty Faculty of Medicine invites applications for a Foundations Coordinator to support the MD Program. The role provides detailed information on programs and courses, coordinates online course information and evaluations, and supports exams and event logistics.

A Bachelor's degree or equivalent experience is required, with at least two years coordinating academic courses. Strong communication, project management, and proficiency with MS Office and LMS/CMS are essential.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Minimum two years coordinating academic courses in a university or hospital setting.
• Experience managing time-sensitive projects and multiple priorities.
• Experience coordinating course materials, assessments, and evaluations.
• Experience coordinating exams, room bookings and event logistics.
• Experience providing committee support and updating and editing course materials.
• Experience compiling and analyzing data and generating reports.
• Proficiency with student information systems, learning management systems and content management systems.
• Advanced technical skills with MS Office and Adobe Professional.

Responsibilities

• Provide detailed information on program and courses.
• Coordinate online course information, student information system, and organize course evaluations.
• Provide committee support and coordinate exams/assessments, room bookings and event logistics.
• Coordinate recruitment of teaching assistants, tutors/course instructors, lecturers and exam invigilators.
• Provide basic support and referrals to individuals in distress.
• Maintain attendance systems and monitor online student evaluations for designated courses.
• Troubleshooting and resolving technical issues.
• Coordinate tasks for projects and other strategic initiatives with stakeholders.

Skills

Communication skills

Time management

Organizational skills

Problem solving

Adaptability

Collaborative

Initiative

Education

Bachelor's Degree or equivalent experience

Tools

MS Office

Adobe Professional

MEDSIS

Elentra

LMS

CMS

Job description

Foundations Coordinator

Date Posted: 08/20/2026
Req ID: 49928
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the Associate Dean, MD Program
Campus: St. George (Downtown Toronto)
Position Number: 00038588
Existing Vacancy: Yes

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

Your responsibilities will include:

• Providing detailed information on program and courses
• Coordinating the development and maintenance of online course information, student information system, and organizing and circulating course evaluations
• Providing committee support (including scheduling, agendas and minutes) and coordinating exams/assessments, room bookings and event logistics
• Coordinating the recruitment of teaching assistants, tutors/course instructors, lecturers and exam invigilators
• Providing basic support and general referrals to individuals in distress
• Maintaining attendance systems and monitoring online student evaluations for designated courses
• Troubleshooting and resolving technical issues
• Coordinating tasks for projects and other strategic initiatives with stakeholders

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two years of relevant experience coordinating academic courses within the University, a teaching hospital or comparable environment.
• Experience coordinating time-sensitive projects and managing multiple priorities
• Experience coordinating course materials, assessment and evaluations, and applying relevant policies and procedures
• Experience coordinating exams, room bookings and event logistics
• Experience providing committee support and updating and editing course materials
• Experience compiling and analyzing data and generating reports
• Demonstrated technical experience working with student information systems, learning management systems and content management systems
• Advanced technical skills, including proficiency with MS Office suite and Adobe Professional
• Strong communication skills, both verbal and written
• Ability to juggle competing priorities and meet a variety of tight deadlines
• Ability to adapt and adjust to changing circumstances
• Ability to assume responsibility and work on own initiative, and also collaborate with others

Assets (Nonessential):

• Experience working with MEDSIS and/or Elentra

To be successful in this role you will be:

• Adaptable
• Communicator
• Organized
• Problem solver

Closing Date: 08/31/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Callum Ferguson

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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