Flexible Part-Time Administrative Assistant – Data Entry

UpSourced HR; Calgary; On-site; CAD 28,000 - 30,000; Part time

Job summary

Brydon Stairs is seeking a Clerical Assistant to support the office with data entry, communications, and friendly customer service. The role offers flexible scheduling between 20 and 30 hours per week based on availability and needs.

You will handle filing, invoicing support, mail handling, and front-desk duties, and you must be proficient in MS Office and English, with strong organizational skills to multitask in a busy environment.

Qualifications

• High school diploma or equivalent; additional qualification as an administrative assistant or secretary preferred.
• Experience as a clerical assistant or in a similar role.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent keyboarding skills – 40 WPM.
• Knowledge of office equipment (computer, printer, copier).
• Ability to speak, read and write in English.
• Strong organizational, multitasking, and prioritization abilities.
• Attention to detail and problem-solving skills.
• Customer service orientation and professional demeanor.

Responsibilities

• Accurately enter data into computer systems.
• Maintain organized and up-to-date records and files.
• Answer and direct phone calls; respond to emails.
• Manage incoming and outgoing communications.
• Assist with scheduling appointments and meetings.
• Prepare, proofread, and edit documents, invoices and reports.
• Monitor office supplies inventory.
• Greet visitors and provide information.
• Receive, sort, and distribute mail and packages.
• Assist with processing invoices and tracking expenses; access POs.
• Provide general clerical support to staff and management.

Skills

Keyboarding 40 WPM

Organizational skills

Multitasking

Prioritization

Attention to detail

Problem solving

Customer service

Professional demeanor

English language proficiency

Education

High school diploma

Administrative assistant training

Tools

MS Excel

MS Word

MS Outlook

Job description

Brydon Stairs is seeking a Clerical Assistant to support the office with data entry, communications, and friendly customer service. The role offers flexible scheduling between 20 and 30 hours per week based on availability and needs.

You will handle filing, invoicing support, mail handling, and front-desk duties, and you must be proficient in MS Office and English, with strong organizational skills to multitask in a busy environment.