Fleet Supervisor

Paladin Technologies; Vancouver; On-site; USD 60,000 - 70,000; Full time

Job summary

An established industry player is seeking a Fleet Supervisor to oversee fleet management operations. This role involves budgeting for fleet orders, managing vehicle maintenance, and liaising with vendors to optimize costs. The ideal candidate will have at least three years of fleet administration experience, possess strong analytical and communication skills, and demonstrate excellent time management abilities. Join a forward-thinking company that values diversity and offers exciting career opportunities while contributing to innovative technology solutions across North America.

Qualifications

• Minimum 3 years of experience in fleet administration.
• Ability to read, write, speak, and understand English.

Responsibilities

• Manage fleet maintenance, fuel expenses, and vendor relationships.
• Provide training and onboarding support for new drivers.
• Prepare reports on maintenance and fuel expenses.

Skills

Fleet Administration

Analytical Skills

Communication Skills

Time Management

Problem Solving

Education

High School Diploma or GED

Job description

The Fleet Supervisor is responsible for providing the Fleet Department with the support related to management of maintenance and fuel expense, inventory tracking, title management, purchasing of vehicles and managing vendor relationships including GPS provider.

General Accountabilities

• Budget and plan for annual factory fleet orders, together with our External Fleet Management provider, Enterprise, for both new and replacement vehicles across North America, based on a three-year cycle period.
• Manage and plan for upfitting of all new vehicles, together with Enterprise, ensuring a consistent upfitting package, by vehicle type, while maintaining appropriate brand image and decaling.
• Liaise with local branch leaders on additional vehicle needs outside of factory orders.
• Work with Enterprise to sell vehicles that Branches are no longer utilizing.
• Purchase and manage GPS devices for all fleet vehicles, and run monthly reports to ensure all remain active.
• Review and execute maintenance agreements for all new, leased vehicles, while reviewing and approving maintenance costs for owned vehicles to ensure cost efficiency.
• Perform costing analysis on vehicle maintenance and fuel consumption, identifying potential cost savings opportunities.
• Work closely with Enterprise to ensure execution of titling and insurance for all new vehicles, and transfers/cancellations for those that are sold.
• Updating title, branch and driver information within the Enterprise Database to ensure up-to-date details on the active fleet.
• Development and implementation of a North American fleet policy, including an “Employee Responsibility” document that must be signed by each employee prior to issuance of a Company vehicle.
• Review and update of Paladin’s Fleet Policy, at minimum, on an annual basis.
• Review of employee demerits on a semi-annual basis to ensure eligibility to use a Company vehicle.
• Management of the fleet Fuel Card Program.
• Assistance with the annual auto insurance renewal, including working with Branch Leaders and employees to obtain Drivers Abstracts.
• Accident management, including processing of claims, liaising with Paladin’s and third-party insurance providers, as necessary.
• Provide training/onboarding support for all new drivers to ensure understanding of company policies and procedures related to the use of company provided vehicles.
• Provide monthly/quarterly reports to Branch Leaders on maintenance expenses, fuel expenses, driver score cards and inventory levels.
• Other ad-hoc projects and duties, as it relates to Fleet.

REQUIRED QUALIFICATIONS

• High School Diploma or GED.
• Required Skills/Abilities and Knowledge: Ability to read, write, speak and understand English.
• Minimum of 3 years of experience in fleet administration.

PREFERRED QUALIFICATIONS

• 2 or more years’ experience partnering with a Fleet Management provider, Enterprise preferred.

DEMONSTRATED PROFESSIONAL COMPETENCIES

• Excellent time-management and organizational skills.
• Excellent oral and written communication skills, in English.
• Strong analytical and problem-solving skills.
• Excellent customer relation skills.
• Ability to work well under pressure.
• Ability to solve problems and collaborate with additional resources for resolutions.
• Adapt to changes in the work environment, manage competing demands and unexpected events.

PHYSICAL DEMANDS

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment.

WORKING CONDITIONS

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

Pay

$60,000 - $70,000 (DOE)

Company Info

Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low-voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP-certified project managers, CTS- and RCDD-certified design engineers, coordinators, and administrative resources.

Paladin has offices coast to coast across the United States and Canada, and nearly 1,600 talented and committed professionals dedicated to custom-crafting and installing technology solutions for clients requiring Integrated Security, Network Infrastructure, Audio Visual, Fiber Optics/OSP, Structured Cabling, and more. We are always at the forefront of the changing technology landscape, and through continued training, complex client projects, and company support, we provide our colleagues with exciting challenges and a rewarding career as Paladin continues to grow.

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

If you need accommodation for any part of the application process, please send an email or call 858-668-1705 to speak with Human Resources and let us know the nature of your request.

We thank you for your application, however only those selected for an interview will be contacted.