Fleet & Rentals Coordinator

Universal Group; Vernon; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Company truck

Benefits

Vacation

Job summary

Universal Group is seeking a Fleet & Rentals Coordinator to optimize interior operations around fleet and rental activities. You will manage inventory, maintenance, property tracking and ensure fleet readiness across sites.

Role requires hands-on leadership, 2+ years fleet management, and proficiency with Geotab, Google Suite and rental software. A company truck and comprehensive benefits are provided.

Qualifications

• High school diploma or equivalent; a bachelor’s degree in a related field is a plus.
• Hands-on leadership – 50% admin, 50% field support.
• Minimum 2 years of fleet management experience, preferably in a traffic control or similar industry.
• Proficiency with inventory software and Google Suite; Geotab & Point Of Rental experience preferred.
• Valid driver’s license with clean record; trailer towing experience a plus.
• Strong organizational and problem-solving skills; excellent communication.

Responsibilities

• Manage inventory records and reorder supplies to ensure uninterrupted operations.
• Coordinate vehicle and equipment deliveries and movement across sites and fleets.
• Track company property in warehouse and offices; implement check-in/check-out system.
• Oversee facility maintenance, safety inspections, and compliance with regulations.
• Liaise with vendors; issue approved purchase orders and monitor timely service.
• Generate regular reports on inventory, assets, and facility status with insights for cost savings.

Skills

Leadership

Communication

Problem-solving

Teamwork

Adaptability

Accountability

Customer focus

Education

High school diploma or equivalent

Related bachelor’s degree (a plus)

Tools

Geotab

Point Of Rental

Google Suite

Monday.com

Job description

Are you a dependable and efficient professional who excels at managing logistics and coordinating equipment? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company?

The Universal Group, recognized as one of Canada's Best Managed companies in 2026, has exciting opportunity in our Fleet and Rental team. As a Fleet & Rentals Coordinator,you will be responsible for optimizing the Interior operations surrounding fleet and rental business. Primary responsibilities will include inventorymanagement, equipment repair/maintenance, property/asset tracking, and ensuring the overall functionality and cleanliness of the fleet, facilities, andequipment.

What you will be responsible for:

Inventory Management

• Maintain accurate records of all inventory items in the warehouse.
• Monitor stock levels and reorder supplies/equipment as needed to ensure uninterrupted operations.
• Conduct regular inventory audits to identify discrepancies and implement corrective measures.
• Supplies equipment as needed to support all company fleet vehicles, sites, and personnel.
• Provide weekly reporting to the Operations Manager.
• Provide timely delivery of fleet vehicles and equipment as required.
• Efficiently load, unload, and organize fleet vehicles and equipment in accordance with operational requirements.

Vehicle, Equipment Condition & Maintenance

• Ensure all fleet vehicles and equipment is maintained and kept in clean / damage free condition.
• Schedule and complete maintenance on equipment including trailers with electrical components, batteries, etc.

Property Tracking

• Track and manage all company-owned property within warehouse and office facilities, including equipment, vehicles, and tools.
• Implement a system for check-in and check-out of company property to prevent loss or damage.

Facility Maintenance

• Collaborate with maintenance teams to ensure the facilities are well-maintained and meet safety standards.
• Schedule and oversee routine facility inspections, repairs, and maintenance activities.
• Supervises parking facilities, maintenance services (including janitorial and HVAC), and ensures compliance with health and safety regulations for facilities.

Vendor Relations

• Liaise with vendors and suppliers to ensure timely delivery of supplies and equipment & timely work is completed on assets in for service.
• Generate and share approved PO's with vendors in a timely fashion to ensure no interruption in payment to primary vendors.

Compliance and Safety

• Ensure that all facility operations comply with safety regulations and company policies.
• Conduct safety training and drills for employees as needed.

Reporting

• Maintain accurate records of all fleet & equipment in appropriate portals (Geotab, Monday.com, etc.)
• Generate regular reports on inventory levels, property status, and facility maintenance.
• Provide insights and recommendations for cost savings and process improvements.
• Identifies discrepancies between physical inventory counts and computerized records, and implements necessary adjustments.
• Provide weekly, monthly and quarterly reporting to the General Manager of Traffic Services.

What you get from us:

• Competitive compensation package.
• Paid Vacation.
• Company provided work truck.
• Company Benefits.
• Access to a growing organization with lots of advancement opportunities.
• An amazing culture where you will feel supported and recognized for your work.

What we need from you:

• High school diploma or equivalent; a bachelor's degree in a related field is a plus.
• Hands on leadership – this is not a purely office-based role. Approximately 50% of your time will be spent doing administrative tasks and 50% will be in thefield supporting your team as needed.
• Minimum 2 years of experience in fleet management preferably in a traffic control or similar industry.
• Proficiency in using inventory management software and Google Suite. Experince with Geotab and Point Of Rental software is preferred,
• Valid driver's license with a clean driving record.
• Experience towing a trailer is preferred.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Being Resilient: Rebounding from setbacks and adversity when facing difficult situations
• Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations
• Ensures Accountability: Holding self and others accountable to meet commitments
• Communicates Effectively: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.

Why Universal Group?

The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being 'Passionate, Authentic, and Driven' in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.

Our Commitment to Diversity

The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.