Fleet Reliability & Support Specialist (MaintainX System Administrator)

GeologicAI; Canada; Remote; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Casual and fun work environment

Flexible schedule and remote work

Extended health and dental benefits

Robots with lasers

Job summary

GeologicAI in Canada seeks a Maintenance Systems Administrator to own day-to-day configuration and governance of MaintainX, including asset hierarchy, PM templates, failure codes, and work order standards. You will document SOPs, monitor usage, and support onboarding for the FPG team, ensuring data quality and consistent KPI reporting.

You will also develop regular MaintainX dashboards, deliver monthly quality reports, and drive improvements in templates and workflows, all in a remote setup with

Qualifications

• Experience administering a maintenance/asset management platform (MaintainX preferred).
• Ability to develop maintenance SOPs and work management procedures in writing.
• Detail-oriented data quality, with ability to resolve completeness gaps.

Responsibilities

• Configure MaintainX as the system of record: asset hierarchy, PM library, and work order standards.
• Develop the SOP package for FPG launch: closure standards and training materials.
• Achieve and maintain ≥95% data completeness across active work orders and asset records.
• Deliver monthly MaintainX data quality reports to the FPG Manager.
• Support Baseline Capture for new units entering Production mode: ensure configuration records are complete.
• Train new FPG team members on MaintainX processes during onboarding.
• Propose and implement changes to templates, workflows, and configuration.

Skills

CMMS administration

Asset management

Documentation writing

User training

Data quality & reporting

Job description

• Own the day-to-day configuration and governance of MaintainX: asset hierarchy, PM templates, failure coding library, work order types, user access, and system settings
• Develop, document, and maintain the maintenance processes and standard operating procedures that govern how work is planned, executed, and recorded across the FPG team
• Monitor system usage and work order completion quality; identify gaps in adherence, incomplete records, or process deviations and address them constructively with the relevant team member
• Provide day-to-day support to FPG team members using MaintainX: troubleshoot system issues, answer process questions, and onboard new users
• Maintain MaintainX data quality to the ≥95% completeness standard; incomplete or inaccurate records directly undermine the team’s KPI reporting
• Develop and run regular MaintainX reporting to support FPG performance reviews, governance cadences, and the FPG Manager’s monthly dashboard
• Support commissioning handovers: ensure Baseline Capture records are complete and correctly structured before any unit enters Production mode

Location

Remote - Canada

Description

What You'll Do

• Own the day-to-day configuration and governance of MaintainX: asset hierarchy, PM templates, failure coding library, work order types, user access, and system settings
• Develop, document, and maintain the maintenance processes and standard operating procedures that govern how work is planned, executed, and recorded across the FPG team
• Monitor system usage and work order completion quality; identify gaps in adherence, incomplete records, or process deviations and address them constructively with the relevant team member
• Provide day-to-day support to FPG team members using MaintainX: troubleshoot system issues, answer process questions, and onboard new users
• Maintain MaintainX data quality to the ≥95% completeness standard; incomplete or inaccurate records directly undermine the team’s KPI reporting
• Develop and run regular MaintainX reporting to support FPG performance reviews, governance cadences, and the FPG Manager’s monthly dashboard
• Support commissioning handovers: ensure Baseline Capture records are complete and correctly structured before any unit enters Production mode

What We'll Love About You

• You take personal pride in a well-configured system. The correct hierarchy, the right failure codes, the right PM interval all matter to you, and you notice when they’re wrong.
• You are the person people come to when the system does something unexpected, and you know exactly where to look.
• You write clear, practical documentation that people actually follow, not because they have to, but because it makes the job easier.
• You hold others to the data standard constructively. You can tell a field tech their work order is incomplete without making it a confrontation.
• You are curious about the maintenance workflows you govern. You want to understand why a PM exists, not just that it does.

Key Responsibilities

• Configure and govern MaintainX as the system of record: complete, accurate asset hierarchy, failure codes, PM library, and work order standards before FPG goes live
• Develop the minimum viable SOP package for FPG launch: work order closure standards, PM execution procedures, and user training materials
• Achieve and maintain ≥95% MaintainX data completeness across all active work orders and asset records
• Deliver a monthly MaintainX data quality report to the FPG Manager identifying gaps, trends, and improvement actions
• Support Baseline Capture for every new unit entering Production mode: verify configuration records are complete before status change
• Train all new FPG team members on MaintainX processes and standards during onboarding
• Continuously improve the system: propose and implement changes to templates, workflows, and configuration as the fleet and team’s needs evolve

Travel Requirements

• Minimal, there will be occasional travel to offices or sites for onboarding, training, or system roll-out support (estimated <5% annually).

Skills, Education, and Experience

Must Have Skills, Education, and Experience

• Strong IT skills with demonstrated experience administering a CMMS, EAM, or similar maintenance/asset management platform (MaintainX experience strongly preferred and will be prioritized)
• Experience developing maintenance processes, SOPs, or work management procedures in writing, with the ability to produce documentation that field and technical staff actually follow
• Systematic, detail-oriented approach to data quality: experience identifying and resolving data completeness gaps in an operational system
• Experience training and supporting non-technical users on operational software, including troubleshooting user issues and answering process questions
• Ability to hold others to a process standard constructively, since this role requires influencing without authority
• Comfortable in a desk-based, remote, or office role with no regular field requirement

Assets

• Preference for candidates based in Calgary that can work in office on a hybrid basis
• Hands‑on maintenance or field operations experience. Not required, but it makes the SOPs you write far more credible and practical.
• Experience in mining, oil & gas, construction, or any asset‑intensive industry with structured maintenance programs
• MaintainX admin‑level experience (not just user‑level): configuring asset hierarchies, PM schedules, failure codes, and reporting
• Experience with reliability‑centered maintenance (RCM) or similar structured maintenance frameworks
• Basic reporting or data analysis skills: ability to export, query, and summarize MaintainX data for performance reporting
• Familiarity with ISO 55000 (asset management) or similar standards

Benefits from Working at GeologicAI

We’re a fast‑growing well‑funded company working on interesting products that are making a difference to the world. Our products and services are helping find the hydrocarbons that power our world today, and the metals and minerals required for the energy transition of tomorrow.

We offer:

• A casual and fun work environment
• Flexible schedule and opportunities for remote work
• Extended health and dental benefits
• Robots with lasers!

We’re grateful for the interest in our roles. Because of the volume of applications we receive, only those selected for an interview will be contacted, and we aren’t able to respond to enquiries about individual applications.

Additional information

• Accessibility: We want our hiring process to work for everyone. If you need any adjustments or accommodations at any stage, email us at [e-mail] so we can make arrangements.
• Protect yourself from recruitment fraud: GeologicAI will never ask you for payment, banking details, or identity documents in order to apply or interview. Every message from us comes from an @geologicai.com address. If something looks off, contact us at [e-mail] before responding.
• A note for agencies: We do not accept unsolicited resumes. Any candidate submitted without a signed agreement in place will be treated as a direct application, and no fee will be payable.