Fleet Administrator - Maternity Leave Cover

Valard Group; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A growing company is seeking a Fleet Administrator to cover maternity leave in Vaughan, Ontario. The ideal candidate will manage administrative tasks related to fleet operations and will have strong knowledge of office software, with a focus on compliance and documentation management. The position requires 3-5 years of experience in office administration, ideally with a background in fleet management.

Benefits

Comprehensive employee benefits package

RRSP matching program

Qualifications

• 3-5 years’ experience in office administration role.
• Demonstrated computer software proficiency with Microsoft Office.
• Basic knowledge of fleet dispatch and trucking regulatory environment.

Responsibilities

• Work closely with Fleet team to manage compliance and documentation.
• Generate work orders and purchase orders in JDE.
• Process invoices and maintain rental equipment records.

Skills

Microsoft Office Suite

Administrative Support

Fleet Knowledge

Regulatory Compliance

Education

College diploma or equivalent

Tools

JD Edwards

Kofax APA

mVolts

Job description

Our Fleet group is currently looking to add a Fleet Administrator – Maternity leave Cover to our growing team, based in Vaughan, Ontario

Reporting to the Fleet Manager, we are seeking a Fleet Administrator who has knowledge and experience in providing clerical and administration support for all aspects of Fleet requirements.

Duties and Responsibilities

• Work closely with the Fleet team to ensure all relevant documents, administrative tasks and compliance items are completed and carefully managed
• Generate and close work orders in JDE.
• Create purchase orders in JDE and perform related receiving functions.
• Process supplier invoices using Kofax APA program, follow up with suppliers for missing invoices and ensure all completed work on equipment is received within the GL timeframe
• Maintain, update, and report status of rental equipment in JDE and take appropriate action on rental units returned by projects.
• Track area units for expired & soon to expire fleet unit certifications.
• Scan and add completed work orders to Fleet Sharepoint
• Review unit binders as units come into the shop. Ensure all documentation is complete and current
• Oversee the tracking and maintenance of fuel cards, ensuring timely reordering when necessary
• Process mechanic personnel timesheets in mVolts.
• Obtain license plates for new units, renew existing licenses, and cancel license plates for units transferred from other locations or provinces
• Manage various spreadsheets and reporting tasks.
• Assist Fleet Support Services Management with tasks and projects that may be assigned from time to time.
• Other duties as assigned.

Requirements

• 3-5 years’ experience in office administration role, Fleet background an asset, but not necessary
• College diploma or equivalent, an asset, but not necessary
• Demonstrated computer software proficiency with Microsoft Office with a Strong working knowledge of Microsoft Office Suite - Excel, Word and Outlook
• Basic knowledge of fleet dispatch and trucking regulatory environment across Canadian provinces
• Experience with project or equipment administration an asset
• Knowledge of the appropriate tools, equipment, vehicles, and gear required for execution of work by operating divisions of Valard.

Preferred Skills / Qualifications

• JD Edwards experience an asset.

Job Posting End Date: June 30, 2025

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of QuantaServices, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.