Fleet Administrator & Coordinator, Parts & Supply

Transdev Ontario Manitoba; London; On-site; CAD 50,000 - 70,000; Full time

Job summary

Join a leading transportation provider as a Fleet Administrator & Coordinator in London, Ontario. In this dynamic role, you will manage fleet operations, maintain inventory, and build vendor relationships in a supportive environment that values professional development and work-life balance. Benefit from a comprehensive package and opportunities for growth in a diverse and inclusive workplace.

Benefits

Professional development support

$200 boot allowance

Comprehensive benefits

Employee and Family Assistance Program

Opportunities within a growing global transportation provider

Focus on innovation and sustainability

Support for work-life balance

Diverse and inclusive corporate culture

Participation in sustainable mobility initiatives

Qualifications

• 2-3 years in a similar role, preferably in fleet or maintenance operations.
• Valid G-class driver's license with a clean abstract.
• Ability to lift 20 lbs regularly.

Responsibilities

• Manage daily administrative operations of the Fleet Services department.
• Process work orders, maintain inventory, and support procurement.
• Establish and manage vendor relationships.

Skills

Organizational skills

Detail-oriented

Communication

Interpersonal skills

Multitasking

Education

Secondary school diploma

Post-secondary vocational training

Tools

Fleet software (e.g., Dossier, MIR)

Microsoft Office 365

Job description

Join our dynamic team at Voyago, Transdev Ontario, where we foster a positive and exciting workplace culture! We are seeking a Fleet Administrator & Coordinator, Parts & Supply in London, Ontario, who values work-life balance. Our collaborative environment encourages growth, teamwork, and respect. If you're ready to advance your career in a company that values its employees, we want to hear from you!

Position Summary

Reporting to the Fleet Manager, the Fleet Administrator & Coordinator, Parts & Supply, manages the daily administrative operations of the Fleet Services department. Responsibilities include processing work orders and vendor invoices, maintaining parts and vehicle inventory, managing vendor relationships, supporting procurement, and reporting to ensure efficient fleet and facility operations.

Your Role

• Enter vendor invoices and verify/close repair orders using fleet software (e.g., Dossier)
• Scan, file, and attach PM and warranty documentation
• Maintain and organize physical and digital files
• Process vehicle and parts warranty claims
• Issue purchase orders and assist with inventory counts
• Maintain vendor and vehicle files
• Establish and manage vendor relationships and service contracts
• Order and stock parts and supplies
• Negotiate pricing and maintain minimum inventory levels
• Prepare month-end and fuel reports
• Track mileage, PM status, and out-of-service units
• Assist with closing reports and inventory valuations
• Provide backup support and pick up/deliver vehicles/parts as needed

Work Schedule

Monday to Friday, 7:30 AM to 4:00 PM

Requirements

• Secondary school diploma or equivalent; post-secondary or vocational training is an asset
• 2-3 years in a similar role, preferably in fleet or maintenance operations
• Valid G-class driver’s license with a clean abstract
• Ability to obtain a criminal record check
• Experience with fleet software (e.g., MIR) is an advantage
• Knowledge of warranty or parts management
• Ability to lift 20 lbs regularly
• Highly organized, detail-oriented, with multitasking skills
• Proficient in Microsoft Office 365, including Excel and Word
• Strong communication and interpersonal skills

Benefits & Perks

• Professional development support
• $200 boot allowance
• Comprehensive benefits, Employee and Family Assistance Program, company perks, and referral bonuses
• Award-winning company
• Opportunities within a growing global transportation provider
• Focus on innovation and sustainability
• Support for work-life balance and employee well-being
• Diverse and inclusive corporate culture
• Participation in sustainable mobility initiatives

Voyago is committed to providing accommodations for individuals with disabilities during the recruitment process. Please notify Human Resources if you require accommodations during interviews.

We thank all applicants; only those under consideration will be contacted.