Fixed Asset Coordinator

Superior Plus Propane; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Superior Plus Propane is seeking an Asset Coordinator to manage purchase orders, receivables, and asset records across refurbishment, equipment, and ongoing services. You will handle Goods Receipts, NBV research, and ensure accurate data in the FSM and ERP systems.

The role requires strong Excel skills, meticulous attention to detail, and experience with asset management or inventory systems. Collaboration with logistics and procurement will be core to success.

Qualifications

• Strong Microsoft Excel and data management skills.
• Excellent attention to detail and problem-solving abilities.
• Experience with purchase orders, invoicing, and reconciliation.
• Strong organizational and time management skills.
• Ability to research, analyze, and resolve data discrepancies.
• Experience with ERP, asset management, or inventory systems preferred.
• Fixed asset, logistics, accounting, procurement, or operations experience preferred.

Responsibilities

• Create purchase orders for refurbishment, equipment, and recurring services.
• Perform Goods Receipt.
• Manage the Fixed Assets shared mailbox and respond to inquiries.
• Process asset sales, scraps, buyouts, and disposals in the FSM system.
• Research asset ownership and NBV for AFD requests.
• Process and resolve FSM asset escalations.
• Prepare and validate inbound and outbound tank transfer files.
• Correct data issues including serial numbers, barcodes, tank sizes, and locations.
• Coordinate asset movements between yards, refurbishers, and disposal vendors.
• Create disposal files and process scrap transactions.
• Maintain accurate asset records and ensure successful system uploads.

Skills

Excel

Data management

Attention to detail

Problem solving

Purchase orders

Invoicing

Reconciliation

ERP

Asset management

Inventory systems

Tools

FSM system

ERP systems

Job description

What you will do :

• Create purchase orders for refurbishments, equipment, and recurring services.
• Perform Goods Receipt.
• Manage the Fixed Assets shared mailbox and respond to inquiries.
• Process asset sales, scraps, buyouts, and disposals in the Field Service Management system (FSM).
• Research asset ownership and net book value (NBV) for AFD requests.
• Process and resolve FSM asset escalations.
• Prepare and validate inbound and outbound tank transfer files.
• Correct data issues including serial numbers, barcodes, tank sizes, and locations.
• Coordinate asset movements between yards, refurbishers, and disposal vendors.
• Create disposal files and process scrap transactions.
• Maintain accurate asset records and ensure successful system uploads.

What you bring:

• Strong Microsoft Excel and data management skills.
• Excellent attention to detail and problem-solving abilities.
• Experience with purchase orders, invoicing, and reconciliation.
• Strong organizational and time management skills.
• Ability to research, analyze, and resolve data discrepancies.
• Experience with ERP, asset management, or inventory systems preferred.
• Fixed asset, logistics, accounting, procurement, or operations experience preferred.