Financial Proxy Administrator

Computershare Canada; Toronto; Hybrid; CAD 44,000 - 50,000; Full time

Benefits offered by this job

Flexible work

Health and wellbeing rewards

Share purchase plan

Recognition and team events

Job summary

Computershare Canada in Toronto (Hybrid) is seeking a Financial Proxy Administrator to join our Issuer Services team. You will base in the Toronto office for at least three days a week with some work-from-home flexibility.

You will tabulate proxy votes, track Broadridge/CDS/DTC files, and coordinate with registries, front office, and solicitors to ensure accurate meetings and timely reporting. You will ensure the meeting is in balance and that all registered proxy cards are properly voted, while

Qualifications

• High school diploma or GED, or equivalent experience.
• Strong communication skills with ability to handle conflicting priorities.
• Experience managing expectations and influencing stakeholders.
• Adaptability to diverse environments and fast-paced teams.
• Excellent accuracy and attention to detail.
• Proficient with MS Office suite.
• Strong numeracy and teamwork abilities.
• Knowledge of Proxy voting processes.
• Ability to work autonomously in complex setups.
• Understanding of client annual and special meeting tabulation requirements.

Responsibilities

• Tabulates incoming proxy votes (mail, phone, internet) and street/plan votes.
• Tracks timely receipt of Broadridge, CDS and DTC files.
• Ensures registered proxy cards are properly voted.
• Reports vote counts to internal and external stakeholders.
• Enters parameters to create proxy-related reports.
• Maintains balance of meetings and coordinates with teams to resolve issues.
• Handles other duties as assigned by management.

Skills

Strong communication

Attention to detail

Numeracy

MS Office

Proxy voting knowledge

Autonomous work style

Stakeholder management

Education

High school diploma or GED

Tools

MS Office

Job description

Location: Toronto, Canada (Hybrid)

In this position, you’ll be based in the Toronto (East Beaver Creek) office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Your working hours will be 37.5 hours a week, Monday to Friday with flexible hours typically from 8:30am to 5:00pm. Find out more about our culture of flexible working at computershare.com/flex.

Job Description

Location: Toronto, Canada (Hybrid)

In this position, you’ll be based in the Toronto (East Beaver Creek) office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Your working hours will be 37.5 hours a week, Monday to Friday with flexible hours typically from 8:30am to 5:00pm. Find out more about our culture of flexible working at computershare.com/flex.

We give you a world of potential

Our client service group is responsible for managing and building our Issuer Service client relationships through the provision of innovative products and services.

The Financial Proxy Administrator reports to the Team Leader, NA Proxy Tabulation. This role will work collaboratively with the Issuer Services Registry/Front Office teams and other business units in order to meet the client’s Meeting and/or Mailing requirements. They will assume responsibility for assigned files and handle their execution in accordance with processes, time frames, regulatory requirement and guidelines.

A role you will love

As the Financial Proxy Administrator, you will bring your passion for client service, product innovation, product growth and program execution to this critical role. Your experience and drive will play a major role in the ongoing development of this market and Computershare’s solution delivery.

This role is responsible for the tabulation process which encompasses the processing and tracking of an issuer’s Annual Meeting or Special Meeting omnibus, ensuring the meeting is in balance, processing the street vote, ensuring all registered proxy cards are properly voted electronically, via scanning or manually and interfacing with Registry/Front office team / Solicitors to resolve issues.

Other Key Duties And Responsibilities Are As Follows

• Tabulates incoming proxy vote including the registered vote (by mail, phone and internet), the street vote, and the plan vote (if applicable). Responsible for the more complex issues.
• Tracks timely receipt of Broadridge, CDS and DTC files.
• Timely processing of incoming Street votes (Broadridge, Mediant, etc).
• Reports vote counts to internal administrators/Relationship Management Teams and external plan trustees.
• Enters system parameters to create various proxy related reports.
• Ensures all registered proxy cards are properly voted.
• Ensuring the meeting is in balance.
• Other duties or tasks as assigned by management.

What Will You Bring To The Role

High school diploma or general education degree (GED); or two-three years related experience and/or training; or equivalent combination of education and experience.

Strong communication skills

Experienced in dealing with conflicting priorities and managing expectations

Experienced in adapting style to influence a range of stakeholders

Excellent accuracy and attention to detail

PC skills – proficient in all aspects of MS Office

Strong numeracy skills

Strong team player

Knowledge of Proxy voting

Ability to contribute to a dynamic team-based environment

Ability to work autonomously, navigating through complexity and ambiguity

Ability to interpret internal and external business challenges and recommend best practices

Detailed understanding of Client Annual and Special meeting tabulation requirements

Understanding of online event hosting solutions would be an advantage

Ability to identify and quantify risks, controls, value add and other key process components

Rewards designed for you

• Flexible work to help you find the best balance between work and lifestyle.
• Health and wellbeing rewards that can be tailored to support you and your family.
• Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.
• Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future. Visit computershare.com/CanadaBenefits for details.
• And more. Ours is a welcoming and close-knit community, withexperienced colleagues ready to help you grow.

Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

Compensation

The typical base pay range for this role is $44,000 - $50,000. This salary is specific to Toronto and may not be applicable in other locations.

Computershare will use data analytics and artificial intelligence systems to help recruiters analyse and assess candidate and application information. These systems make our application and review process more efficient and assist our team in identifying candidates based on professional qualifications, skills and experience commensurate with the role applied for. All outputs from the systems are evaluated by our recruiters and are not the sole source of whether to consider a candidate for employment.

About Us

A company to be proud of

We're a global leader in financial administration with over 11,000 employees across more than 22 different countries. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

Fairness and culture

We want to provide you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.

About The Team

Since 1978, we’ve been trusted by companies around the globe to manage their shareholder registry, corporate actions and shareholder meetings and we’re now the number one transfer agency in the world. As client needs evolved, so has our portfolio of services; extending our Issuer Services into equity and entity governance services to companies both public and private worldwide. Careers in Issuer Services could mean anything from assisting shareholders with their portfolios, enabling access to global markets or helping clients deliver on their equity and entity compliance requirements everywhere they operate.