Financial Coordinator, Applied Research (2446)

Northern Alberta Institute of Technology; Edmonton; Hybrid; CAD 67,000 - 92,000; Full time

Job summary

Join a leading polytechnic institution as part of a dedicated team focused on financial administration support. This temporary position offers the chance to contribute to research initiatives while honing your organizational and analytical skills. You will play a vital role in managing grants and contracts, ensuring compliance, and providing essential financial insights. With a strong emphasis on detail and customer service, this role is perfect for those who thrive in a dynamic environment. Enjoy a supportive workplace that values employee wellness and offers flexible work arrangements. If you're passionate about making a difference in education and research, this opportunity awaits you.

Benefits

Comprehensive benefits package

Paid time off between Christmas and New Year's

Flexible work environment

Employee wellness programs

Professional growth opportunities

Qualifications

• 3-5 years of financial experience with strong analytical skills.
• Experience in research grant facilitation and project management preferred.

Responsibilities

• Support grant application processes and manage financial details.
• Coordinate agreements and provide financial reporting and compliance.

Skills

Customer Service

Interpersonal Skills

Analytical Problem Solving

Attention to Detail

Time Management

Education

Accounting Degree

Finance Degree

Business Degree

Related Diploma

Tools

Microsoft Excel

Microsoft Power Apps

PeopleSoft Finance

Job description

Industry Solutions – Financial Administration Support Team

School

Industry Solutions

Campus

Main Campus

Detailed Job Description

Please Note: This is a temporary position ending on or before January 31, 2028 with the possibility of extension.

As NAIT continues to expand and strengthen its Applied Research initiatives, we are recruiting skilled and passionate individuals to help shape and maintain best administrative practices and become part of Canada’s leading polytechnic. A candidate for this position should be a motivated and driven administrative professional with a high attention to detail, who enjoys maintaining a very organized work environment and has well-developed time management skills.

Reporting to the Lead, Financial Administration Support Team, this position provides support to Research Centres in Industry Solutions. Specifically, this position will facilitate all research and innovation activities in the Centre by leading, coordinating, tracking, managing, and finalizing administrative details, reporting, and financial management of grants. Our successful candidate will provide the Lead with a high degree of assurance that the Centre has performed the necessary due diligence to meet funders’ expectations. This position is critical to supporting the successful growth of Industry Solutions.

Key Responsibilities:

1. Support the research lead and specialists in grant application and research contract processes, including budgetary review and submission of approved applications to the Grants & Proposal team for final submission to funders/partners.
2. Coordinate all Research Centre agreements, both NAIT generated and externally generated Project Agreements.
3. Manage requisitions, invoices, payments, journal entries, budgets, and contract agreements.
4. Review charges for compliance and eligibility with various Funder guidelines.
5. Coordinate month-end activities and meet tight deadlines.
6. Advise researchers on cash flow situations, providing monthly statements and projections at the grant/project level.
7. Prepare quantitative and qualitative reports internally and for external funders, ensuring compliance with reporting requirements and deadlines.
8. Create detailed working papers for in-kind contributions, including necessary agreements.
9. Provide planning documents, reports, and variance analysis to Industry Solutions Leadership.
10. Support Centre leadership in the preparation, tracking, and reporting of NAIT budgets for Industry Solutions in the annual budget process.
11. Develop, track, and report on Capital procurement for external funders.
12. Coordinate information for internal and external auditing and reporting purposes.
13. Special projects as required.

Skills & Abilities:

1. A strong customer service focus, excellent interpersonal and communication skills, and the ability to work in a fast-paced environment and meet deadlines are essential.
2. Highly organized and responsive, keen attention to detail.
3. Strong analytical problem solving.

Qualifications:

1. Accounting, Finance, or Business Degree preferred; a related diploma may be considered with significant related experience.
2. 3-5 years of related experience with extensive and proven financial experience.
3. Experience with research grant facilitation and management would be a strong asset.
4. Project management and budget preparation/support experience required.
5. Advanced Excel skills required; experience with Microsoft Power Apps and PeopleSoft Finance would be an asset.
6. Equivalencies may be considered.
7. Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $67,738.32 - $91,093.60 annually, plus a comprehensive benefits package. (Classification – Coordinator II).

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta’s Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients, and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [e-mail].