Financial Coordinator

Flexserv; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

The Ontario Federation of Labour seeks a Financial Coordinator for a full-time fixed-term contract (Oct 8, 2026–Sept 13, 2027) to support the OFL's day-to-day financial administration under senior leadership.

This role requires strong accounting skills, payroll support, and experience with QuickBooks and Excel, with duties including A/P, A/R, reconciliations, budgeting, month-end close and audits in a non-profit setting.

Qualifications

• College diploma or university degree in accounting, finance, business administration or related field or equivalent experience.
• Experience with accounts payable, accounts receivable and reconciliations.
• Experience with QuickBooks or comparable accounting software.
• Payroll support including remittances and reporting.
• Strong Excel and business math skills.
• Excellent accuracy and attention to detail.

Responsibilities

• Maintain accurate financial records and ensure confidentiality of information.
• Manage full accounts payable cycle: coding invoices, entering, payments, vendor records, reconciliations.
• Prepare aging information and reconcile subsidiary records with general ledger.
• Oversee accounts receivable and ensure invoices are issued as required.
• Process and maintain records for OFL income and remittances.
• Handle banking transactions and monthly bank reconciliations.
• Support payroll processes and year-end payroll reporting.
• Assist with month-end and year-end closing; support audits and budgeting.

Skills

Accounting

Payroll administration

AP/AR

QuickBooks

Excel

Confidentiality

Analytical skills

Communication

Organizational skills

Independent & collaborative

Education

Accounting/Finance degree

Tools

Accounting software

Job description

The OFL is seeking a Financial Coordinator for a full-time, fixed-term contract from October 8, 2026 to September 13, 2027, providing leave coverage.

Reporting to the President of the Ontario Federation of Labour (Chief Executive Officer (CEO)), with day-to-day financial direction and oversight delegated to the Secretary-Treasurer, (Chief Financial Officer (CFO)), the Financial Coordinator will support the effective day-to-day administration of the OFL's financial operations.

1. CORE QUALIFICATIONS

• A college diploma or university degree in accounting, finance, business administration or a related discipline, or an equivalent combination of education and experience;
• Practical accounting experience, including accounts payable, accounts receivable and reconciliations;
• Experience with QuickBooks or comparable accounting software;
• Experience supporting payroll, statutory remittances and payroll reporting;
• Strong Microsoft Excel and business math skills;
• Excellent accuracy and attention to detail;
• Strong organizational skills and the ability to manage competing priorities and deadlines;
• Sound judgment and strict confidentiality when handling financial information;
• Strong analytical and problem-solving skills;
• Ability to work independently and collaboratively;
• Strong written and verbal communication skills;
• Demonstrated commitment to social justice and racial equity;
• Labour, non-profit or mission-driven organization experience is an asset; and
• Budgeting experience and comfort working within defined budget parameters are assets.

2. KEY RESPONSIBILITIES

The Financial Coordinator will be responsible for supporting the OFL's day-to-day accounting and financial administration, including:

• Maintain accurate and complete financial records and ensure the integrity and confidentiality of financial information;
• Manage the full cycle of accounts payable, including coding and entering invoices, processing payments, maintaining vendor records and reconciling accounts;
• Prepare accounts payable aging information as required and ensure appropriate reconciliation between subsidiary records and the general ledger;
• Oversee accounts receivable, working with administrative staff to ensure income is appropriately processed and invoices are issued as required;
• Process and maintain records related to OFL income, including affiliate and per capita remittances, as applicable;
• Manage banking transactions and ensure the accurate recording of financial activity;
• Complete monthly bank reconciliations and reconcile financial statements and balance sheet accounts;
• Prepare and record journal entries and maintain appropriate supporting documentation;
• Maintain schedules relating to prepaid expenses, fixed assets and other financial accounts as required;
• Support the OFL's payroll processes, including payroll administration, source deductions, statutory remittances, pension deductions and payroll reporting;
• Support year-end payroll reporting and reconciliations, including required government and statutory reporting;
• Assist with month-end and year-end closing processes;
• Support the annual audit, including preparing schedules, records and documentation and working with the auditors to respond to information requirements;
• Support preparation of the OFL's annual operating budget and Convention budget;
• Prepare and provide financial data required for monthly, quarterly and other financial reporting;
• Support budget-to-actual reporting and identify significant discrepancies or items requiring follow-up;
• Provide accurate financial information to support leadership decision-making, recognizing that financial direction, forecasting decisions and formal presentations remain the responsibility of OFL leadership;
• Liaise with vendors, pension providers and other financial stakeholders as required;
• Support strong financial controls, documentation and accountability practices; and

Perform other related duties as assigned.

The Ontario Federation of Labour is an equal opportunity employer. The OFL encourages applications from people who have historically experienced barriers to employment and welcomes applications from equity-deserving communities. Applicants are encouraged to self-identify where they choose to do so.