Financial Administrator

eBrandon; Brandon; Hybrid; CAD 33,000 - 36,000; Full time

Benefits offered by this job

Health benefits after probation

Office-based role (37.5 hrs/week)

Probationary period benefits

Job summary

The Western Manitoba Women’s Centre is seeking a Financial Administrator to join our nonprofit team. You will manage financial records, payroll coordination, budgeting, reporting, and ensure compliance with internal policies and regulatory requirements.

This permanent, full-time, office-based role offers 37.5 hours per week, some evening or weekend flexibility for events, and the opportunity to support programs that empower women and survivors in the community.

Qualifications

• Diploma or degree in accounting, finance, or business administration preferred.
• At least 2 years in financial administration or bookkeeping.
• Experience in non-profit settings is an asset.
• Strong data entry, budgeting, and reporting skills.

Responsibilities

• Keep accurate financial records including AP/AR and general ledger entries.
• Enter data and run reports in bookkeeping software (e.g. QuickBooks online).
• Coordinate payroll processing and benefits with external providers.
• Prepare monthly, quarterly, and annual financial reports with leadership and Board.
• Assist with budgets, forecasts, and grant/donor reporting.
• Support day-to-day administration and office operations.

Skills

Financial administration

Bookkeeping

Analytical thinking

Organizational skills

Confidentiality

Education

Diploma or degree in accounting, finance, or business administration

Tools

QuickBooks

Microsoft Office

Job description

The Western Manitoba Women's Centre is Hiring!

$24 - $26/hr

Full-time PERMANENT

37.5 hrs/week OFFICE-BASED

About the role and why it matters

The Western Manitoba Women?s Centre is seeking a highly motivated and detail-oriented Financial Administrator to join our non-profit organization. Every program, counseling session, and community event at the Women?s Centre runs on a foundation of sound finances. This role is pivotal in supporting the financial and administrative operations that advance our mission of empowering women and supporting survivors of gender-based violence in our community.

Reporting to the Director of Operations & Development, the Financial Administrator is responsible for overseeing financial processes, maintaining accurate financial records, supporting budgeting, and reporting activities, and contributing to the administrative efficiency of the organization.

About Us

Mission Statement:

The Western Manitoba Women?s Centre provides programs, services, and counselling on issues affecting women and gender diverse individuals, including family violence, while encouraging respect, diversity, and equality with a feminist perspective.

What You?ll Do

Keep the books in order:

• Maintain accurate and up-to-date financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations.
• Enter data and run reports in bookkeeping software (e.g. QuickBooks online).
• Manage payroll processing and benefits administration in coordination with external providers.
• Make sure our financial practices align with internal policies and applicable regulations.

Tell our financial story

• Prepare monthly, quarterly, and annual financial reports with the Director of Operations & Development and Board Treasurer.
• Assist with preparing budgets, forecasts, and financial plans, and provide monthly reporting for board meetings.
• Reconcile grant and donor funding allocations and track spending accordingly.
• Prepare documentation for audits, grant reporting, and annual filings.

Keep the Centre running smoothly

• Support day-to-day administration, including scheduling, records management, and preparing organizational documents.
• Coordinate office operations, from supplies management to liaising with service providers.
• Support event budgeting and reconcile finances after events and programs.
• Collaborate with colleagues across the organization and uphold our values and mission in every financial and administrative decision.

What you bring

• Education: A diploma or degree in accounting, finance, or business administration preferred; equivalent experience considered.
• Experience: At least 2 years in financial administration or bookkeeping, preferably in a non-profit setting.
• Tools & know-how: Proficiency in QuickBooks (or similar) and Microsoft Office (Excel, Word, Outlook), plus knowledge of budgeting, financial reporting, and audit processes.
• Working style: Strong organizational, analytical, and problem-solving skills, with a sharp eye for detail.
• Self-direction: Ability to work independently, maintain confidentiality, manage multiple priorities, and meet deadlines.
• Heart for the mission: An understanding of women?s issues and gender-based violence, and the ability to work with diverse populations within a feminist framework.

Good to know

• Permanent, full-time, office-based position (37.5 hours/week).
• Some flexibility is needed for occasional evening or weekends for events or meetings.
• Health benefits begin after successful completion of the probationary period.
• A clear Criminal Record Check, Child Abuse Registry Check, and Adult Abuse Registry Check are required.

Ready to make an impact?

Join our dedicated team and help make a lasting impact in the lives of women and children in our community.