Financial/Administrative Assistant

Government of Yukon; Whitehorse; On-site; CAD 32,000 - 42,000; Full time

Job summary

Government of Yukon’s Community Services, Land Development Branch in Whitehorse is seeking an administrative support professional for a six-month casual position. You will assist with financial processes, project coordination, and records management while delivering excellent client service to stakeholders.

You will contribute to preparing documents, maintaining filing systems, and supporting procurement and invoicing activities.

Qualifications

• Post–secondary coursework in office administration or a related field.
• Strong experience performing a wide variety of administrative support services (i.e., drafting and proofreading documents, maintaining filing systems, working with databases) with a focus on filing systems.
• Experience providing financial administration such as receiving payments, reconciliation and invoicing.
• Experience using a wide variety of computer programs, applications, or software such as computerized financial systems, word processing, spreadsheets and databases.
• Experience using Yukon Government computerized financial systems (FMIS, Quest and Front End) would be an asset.
• Experience working with Yukon Government’s Procurement Policy would be an asset.
• Experience working in a land development process would be an asset.

Responsibilities

• Provide administrative, financial, project, records management and reception support to the Land Development branch staff.
• Assist the Director/Manager Finance and Program Administration and branch staff as land development projects are initiated, planned, constructed, priced and turned out to the public.
• Assist with records management and reporting activities.
• Support inquiries and provide superior customer service to internal and external stakeholders.

Skills

Office administration

Administrative support

Customer service

Effective writing

Communication

Organizational skills

Education

Post–secondary coursework in office administration

Tools

FMIS

Quest

Front End

Word processing

Spreadsheets

Databases

Job description

Job Summary And Requirements

This posting is for one (1) 6 month casual position.

Who We Are

As the Yukon government’s most diverse department, Community Services has a place for you. Under the Community Services umbrella, there are 18 unique branches where you can apply your skillset. All branches strive to empower communities to be vibrant, healthy, and sustainable. Community Services develops our team and invests in people so together we can equip Yukon communities with the tools and knowledge to foster a higher quality of life for all Yukoners. As one of Canada’s Top 100 Employers for 2023 a career with Yukon Government’s public service offers you an opportunity to expand your skillset and build relationships with stakeholders and colleagues. Learn more about what Yukon Government can offer you.

About The Branch

The Land Development Branch works with communities, in support of their official community plans, to develop a range of lots to meet short and medium-term demand, and plan for their land development needs for the long-term. The branch is responsible for the planning, design, construction, and delivery of Yukon government land development projects within Whitehorse. In partnership with First Nations and stakeholders, the Land Development branch explores and facilitates land development opportunities.

About The Position

This position provides administrative, financial, project, records management and reception support to the Land Development branch staff. This includes providing assistance to the Director/Manager Finance and Program Administration, and branch staff as land development projects are initiated, planned, constructed, priced and turned out to the public. This position has the opportunity to contribute directly to the management of the branch’s mandate of developing various types of lots in the City of Whitehorse and rural communities.

For more information about this position, please contact Audrey Pflug, A/Manager, Finance & Program Administration, at [e-mail] .

For more information related to the competition process, please contact: Jasmine Potvin, Human Resource Consultant, at [e-mail] .

What You Need To Consider Before Submitting Your Application

• Prior to submitting your resume an E-recruitment profile must be created as applications are only accepted through the system. Please do not email your resume to the contacts on the ad.
• Resumes are ONLY assessed based off candidates’ ability to communicate how they have demonstrated the essential qualifications from their professional, volunteer, or educational experience within their resume clearly indicating the specific position the responsibilities or duties were performed.
• Candidates must clearly state the length of time they performed the essential qualifications in their role(s) (ex. month/year to month/year).
• Take advantage of learning more about how to prepare your resume for a government recruitment. Please note cover letters are not required unless clearly indicated on the job ad.

Essential Qualifications

• Post–secondary coursework in office administration or a related field
• Strong experience performing a wide variety of administrative support services (i.e., drafting and proofreading documents, maintaining filing systems, working with databases) with a focus on filing systems
• Experience providing financial administration such as receiving payments, reconciliation and invoicing
• Experience using a wide variety of computer programs, applications, or software such as computerized financial systems, word processing, spreadsheets and databases
• Experience using Yukon Government computerized financial systems (i.e., FMIS, Quest and Front End) would be an asset.
• Experience working with the Yukon Government’s Procurement Policy would be an asset.
• Experience working in a land development process would be an asset.

Candidates with an equivalent combination of education and experience may be equally considered.

Desired Knowledge, Skills And Suitability

• Excellent organizational skills and adaptability to changing priorities
• Ability to provide exceptional customer service
• The ability to act tactfully and use diplomacy when dealing with confidential matters
• Effective writing and communication skills
• Excellent interpersonal skills, ability to contribute to a team and maintain effective relationships

Eligibility List

7 months