Financial Accounting Receivables Officer

Camosun International; Victoria; On-site; CAD 44,000 - 47,000; Full time

Job summary

Camosun College is seeking a Finance Assistant in Lansdowne for Accounts Receivable responsibilities within the Finance division. The role involves invoicing, revenue recording, and liaison with the Registrar’s Office to ensure accurate collections.

The successful candidate will manage AR processes, assist with training on the Colleague system, and support monthly reconciliations while working in a hybrid schedule (up to 2 days remote).

Qualifications

• Police information check required.
• Grade 12 plus a two-year accounting certificate, with three years experience in computerized accounting (one year in Accounts Receivable) or equivalent.

Responsibilities

• Organize and maintain Accounts Receivable system documentation.
• Produce invoices timely and allocate receipts to revenue/receivable accounts.
• Develop knowledge of Colleague Finance modules related to AR and CS.
• Maintain knowledge of tuition fees, registration and financial aid processes.
• Handle aged/arrears reports and provide status updates to other departments.

Skills

Analytical skills

Problem solving

Verbal communication

Written communication

Independent work

Team collaboration

Education

Grade 12 + accounting certificate

Tools

Windows

Excel

Word

Email software

Job description

Posting Number

Posting Number ES1832P

Job Posting Open Date

Job Posting Open Date 09/11/2026

Job Posting Close Date

Job Posting Close Date 09/23/2026

Anticipated Layoff Start Date #1

Anticipated Layoff End Date #1

Anticipated Layoff Start Date #2

Anticipated Layoff End Date #2

Position Start Date

Position Start Date 09/28/2026

Position End Date

Location

Location Lansdowne

Building

Building Paul

Applicant Portal Position Category Support Staff

Employee Group

Employee Group Support Staff (CUPE)

Pay Grade

Pay Grade Pay Grade 10

Salary $32.26 – $34.43 per hour

Number of positions to be hired under this posting

Number of positions to be hired under this posting 1

Additional Pay Considerations

Days of the Week

Days of the Week Monday to Friday

Work Schedule

Work Schedule 8:00am - 4:00pm

Hours per Week 35

Additional Work Arrangements

This position is eligible for hybrid work from home up to 2 days per week and/or a modified work week.

Position Type

Position Type Regular Full Time

Position Reason

Position Reason Replacement

Posting Type

Posting Type Employees & General Public

Division/School

Division/School Finance

Department

Department Finance

Job Description

Without direct supervision, but in consultation with supervisor, is responsible for maintaining the College’s financial records with respect to the Accounts Receivable system/function. This includes the monitoring and reconciling of revenue accounts and the review of arrears. This position liaises with the Registrar’s office and other areas of the College community with respect to the invoicing, recording and collection of revenues. The College’s Accounts Receivable System is part of an integrated Colleague financial system that comprises several different modules including (but not limited to) Colleague Finance (CF) and Colleague Student (CS).

TYPICAL DUTIES

• In collaboration with other Department staff organizes and maintains Accounts Receivable system/function documentation;
• Produces invoices on a timely basis and ensures that receipts are allocated to the appropriate revenue or receivable accounts, and recorded and collected in compliance with the College’s policies and procedures;
• Develops and maintains a complete knowledge and understanding of the Colleague financial system related to Accounts Receivable and the corresponding Colleague Student Registration functions/procedures;
• Maintains knowledge of College admission, registration and financial aid processes, tuition fees, Data Management procedures and refund policies;
• Acts as a member of a project or implementation team to develop test transactions before related patches or new releases of Colleague software are placed in production;
• Develops and/or delivers specific training to campus users of the receivable software or processes;
• Collects outstanding debts, including overdue invoices, unpaid tuition or other fees, and returned cheques or credit card receipts. Monitors debts forwarded to external agencies for collection;
• Monitors regularly and reconciles monthly the subsidiary accounts receivable ledgers to the control accounts. Analyzes and reports on the recoverability of outstanding accounts receivables prior to the fiscal year-end to document and support the creation of bad-debt expense and write-off year-end entries;
• Reconciles general ledger revenue accounts on a monthly basis and produces quarterly and fiscal year-end reports;
• Records and reports receivables from related parties – e.g.: the Bookstore, CUPE , Student Society, Faculty Association, Daycare, and others;
• Prepares and follows-up aged arrears reports and listings by customer, including status reports to other departments or outside agencies (e.g.: Passports to Education, Linkages, ABESAP , and other government sponsored programs);
• Completes trustee in bankruptcy documentation;
• Creates Sponsor invoices and monitors and reconciles sponsor accounts;
• Receives Scholarship and Bursary award payments from donors and disburses funds appropriately to recipient accounts;
• Initiates student and sponsor refunds where necessary;
• Identifies, investigates and corrects inconsistencies and errors of input documents generated within or outside the finance department;
• Makes adjusting entries to the Accounts Receivable data, including Student accounts, in response to requests from supervisor or other departments;
• Develops knowledge of procedures related to payment of tuition fees by non-cash means (e.g.: Passport to Education, Youth Options, Youth Community Action);
• Reports process non-compliance by students, their sponsors or staff from other departments, as well as any perceived business-process/computer-program problems to the supervisor;
• Provides students and other key stakeholders with timely and accurate information about specific account transactions/balances;
• Evaluates the adequacy and appropriateness of current receivable and revenue collection processes and recommends new solutions and approaches as needed;
• Performs other related duties similar in scope and complexity.

Qualifications

Successful completion of a police information check is required.

Grade 12 plus a two-year accounting certificate, with three years experience in a computerized accounting environment (one year in an Accounts Receivable function,) or an equivalent combination of education and experience.

• Strong analytical and problem solving skills.
• Strong verbal, effective listening and written skills.
• Confidence to handle sensitive and often challenging situations.
• Working knowledge of control account and subsidiary ledger relationships.
• Ability to process large volumes of work in an organized, efficient way.
• Proven ability to work independently or as a team member, and to make decisions and assume responsibility and accountability.
• Ability to work accurately and under pressure to meet scheduled deadlines.
• Experience and accuracy with Windows, Excel, Word, and email software.
• Must have the ability to relate well and work effectively with students, public or College staff using a tactful, courteous, and diplomatic manner.

Supporting Truth & Reconciliation Commission's Recommendations

The core capabilities are required for all positions at the college.

Focus on Students and Their Success (Core)

We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.

Cultural Alignment (Core)

Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.

Fostering and Nurturing Relationships (Core)

Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.

Posting Information

Special Instructions to Applicants

Regular employees and term employees, who have successfully completed their probationary period as of the closing date of the posting, as stated in the CUPE Collective Agreement, shall be considered prior to all others.

Commitment to Equity, Diversity and Inclusion

Camosun College values diversity as a strength and strives to be an equitable and inclusive college community of students and employees. The College is an Equal Opportunity Employer that adheres to the BC Human Rights Code which protects against discrimination based on Indigenous identity, race, colour, ancestry, place of origin, religion, marital status, family status, physical and mental disability, sex, sexual orientation, gender identity or expression, or age. The College also recognizes and honors UNDRIP, the TRC Calls to Actions and the BC Declaration on the Rights of Indigenous Peoples’ Act. Going beyond legislation, Camosun recognizes the historical and persistent inequities that many people of marginalized groups have faced in society and in the workplace. We seek to dismantle these barriers through systemic and institutional changes focused on strengthening inclusive hiring practices, accessibility and organizational culture. We recognize that moving towards more equitable communities is an ongoing and evolving journey - one which the College is committed to undertaking. Since Camosun plays an important role in creating change within communities, it is our hope that our employees reflect the diversity of our students and experience an inclusive and supportive work environment. Please contact Human Resources for more information.

If you require an accommodation during any stage of our recruitment process, please contact [e-mail] to let us know how we can assist you.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you legally entitled to work in Canada?
  • Yes
  • No
• * What is the nature of your eligibility to work in Canada?
  • Canadian Citizen
  • Permanent Resident
  • Work Permit
• If you have a valid work permit, please indicate its expiry date (mm/dd/yy)

  (Open Ended Question)

Required Documents

• Cover Letter
• Resume

Optional Documents