Finance Supervisor

St. Albert Public Schools; St. Albert; On-site; CAD 110,000 - 123,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

St. Albert Public Schools in Alberta seeks a highly motivated Finance Supervisor to join our central office team. This 35-hour-per-week, exempt role provides financial leadership, oversees payroll and accounting staff, and ensures PSAS/GAAP compliance with Board policies.

The successful candidate will perform hands-on accounting, internal audits, and financial reporting, with a one-year probation. CPA designation is preferred; salary ranges from $110,000 to $123,000 per year.

Qualifications

• CPA designation preferred; accounting diploma with experience considered
• GAAP, PSAS, and financial reporting practices understood
• Familiarity with POPA/ATIA legislation and school division regulations
• Advanced skills with enterprise financial software, databases, and spreadsheets; PowerSchool Atrieve and Rycor experience preferred

Responsibilities

• Payroll supervision and system efficiencies; ensure compliance with collective agreements and tax regulations
• Train site-based staff on financial processes and internal controls
• Assist in month-end/year-end statements, journal entries, budgets, reconciliations, and accruals
• Plan and execute internal financial audits and implement improvements
• Oversee Rycor school fee management system and fee reconciliations
• Maintain capital asset tracking and project reporting; support budgets
• Prepare GST and charity filings; liaise with external GST auditors
• Oversee purchasing cards, AR, banking, and insurance coordination
• Represent Division leadership with confidentiality and professional standards

Skills

GAAP knowledge

PSAS knowledge

Internal controls

Financial reporting

Leadership

Analytical skills

Budgeting

Confidentiality

Education

CPA designation

Accounting diploma or equivalent

Tools

PowerSchool Atrieve

Rycor

Job description

St. Albert Public Schools , a publicly funded Division serving approximately 9,900 students across 16 schools, is seeking a highly motivated and professional Full-Time Finance Supervisor to join our fast-paced central office team. This position is exempt from the union and serves a one (1) year probationary period.

This position provides financial leadership and oversight, monitoring, and interpreting financial needs across the Division while providing direct supervision to payroll and financial accounting staff. The successful candidate will perform hands-on accounting functions, internal audits, and financial reporting in strict adherence to collective agreements, contracts, provincial legislation, Public Sector Accounting Standards (PSAS), and Board policies.

Position Details

Hours of Work: 35 hours per week (7 hours per day)

Salary Range: $110,000 – $123,000 per annum

Education & Qualifications

• Education: CPA designation is preferred. Candidates holding an accounting diploma with an equivalent combination of education and extensive practical experience will be considered.
• Accounting Knowledge: Sound understanding of GAAP, Public Sector Accounting Standards (PSAS), accounting principles, internal control frameworks, and financial reporting practices.
• Legislative Standards: Thorough understanding of relevant school division legislation, regulations, and statutory reporting requirements. Working knowledge of the Protection of Privacy Act (POPA) and Access to Information Act (ATIA) is required.
• Software Proficiency: Advanced skills in enterprise financial software, databases, and spreadsheets. Direct experience with PowerSchool Atrieve management information software and Rycor school revenue processing systems is strongly preferred.

Experience & Skills

• Minimum 3 to 5 years of progressive accounting experience in a high-volume, computerized environment (preferably within K–12 education or the broader public sector).
• Demonstrated experience interpreting and administering complex multi-union collective agreements and employment contracts.
• Proven leadership, supervisory, and coaching abilities to mentor finance, payroll, and site-based administrative staff.
• Strong organizational, analytical, and problem-solving skills with a meticulous focus on detail, accuracy, and confidentiality.

Role Description

Basic Function

Under the general supervision of the Assistant Secretary-Treasurer, the Finance Supervisor ensures that division financial reporting and operations are timely, accurate, transparent, and compliant with PSAS, GAAP, Board policies, and government regulations. The role serves as a key resource and leader for school- and department-level financial management across the Division.

Key Relationships

R eports to: Assistant Secretary-Treasurer

Interacts regularly with:

• Associate Superintendent of Finance / Secretary-Treasurer
• Human Resources Government Agencies
• External Auditors Outside Organizations

Working Conditions & Impact

Operates in a fast-paced environment characterized by tight operational deadlines and frequent interruptions. Requires exceptional precision, high productivity, sound judgment under pressure, and strict adherence to privacy and data confidentiality standards.

Key Responsibilities

• Payroll Supervision: Oversee payroll operations, implement system efficiencies, ensure compliance with collective agreements and tax regulations, and serve as backup processor when necessary.
• Site Support & Training: Address financial queries sensitively; develop and facilitate training sessions/workshops on financial processes, school accounting, and internal controls for site-based administrative staff.
• Financial Reporting & General Ledger: Assist in preparing month-end and year-end financial statements, journal entries, budget amendments, reconciliations, and accruals. Maintain the chart of accounts and general ledger.
• Audits & Quality Control: Plan, coordinate, and execute internal financial audits for schools and departments; report findings and implement recommended process improvements.
• School Fee Management: Oversee the Rycor school fee management system, including fee setup, transfer requests, reconciliations, and system maintenance.
• Capital & Facility Accounting: Maintain tracking and inventory listings for Division capital assets; support schools in accessing operating budgets; ensure the accuracy of Capital Maintenance and Renewal (CMR) reports; and track the Division's capital assets and maintain inventory listings.
• Tax & Statutory Compliance: Prepare and file quarterly Division GST returns and charity returns; research GST legislation regarding educational entities; coordinate with external GST auditors.
• Purchasing Cards & Accounts Receivable: Administer and supervise the Division's p-card program. Oversee accounts receivable billing, collections, and monthly account reconciliations.
• Banking & Insurance: Complete bank reconciliations; liaise with banking institutions; assist in administering the Division's insurance program.
• Division Leadership: Model a professional, positive image of the Division, uphold high confidentiality standards, and complete other related duties as assigned.

This exempt position offers a comprehensive benefits package found under Alberta School Employee Benefit Plan.

St. Albert Public Schools requires a recent (within 6 months), clear Criminal Record Check prior to commencement.