Finance Officer

Friends of Ruby; Toronto; Hybrid; CAD 65,000 - 72,000; Full time

Job summary

Friends of Ruby in Toronto (Hybrid – 70 Richmond St E) is seeking a Finance Officer to manage the full AP/AR cycle, reconcile books, and support financial reporting for a not-for-profit serving 2SLGBTQIA+ youth.

The role emphasizes integrity, accountability, and collaboration; you will work with QuickBooks, Dext, ApprovalMax, Plooto, and MS 365, ensuring audit-ready files and CRA compliance.

Qualifications

• Diploma in Finance, Accounting, or related field; a degree is an asset.
• 3–5 years of progressive accounting/finance experience with full transaction cycle.
• Experience with reconciliations, payment processing, expense tracking, and reporting.
• Not-for-profit experience and CRA charitable compliance knowledge is a bonus.
• Proficiency in Microsoft 365 and QuickBooks or similar software; workflow tools preferred.

Responsibilities

• Manage full accounts payable and receivable cycle, including invoicing, coding, approvals, and payments.
• Prepare bank, credit card, and balance sheet reconciliations; month-end/year-end papers.
• Design and maintain expense tracking tools and financial schedules; monitor card activity.
• Prepare budget-to-actual and funder reports; identify trends and risks.
• Maintain audit-ready financial records and CRA documentation; support audits.
• Act as system administrator for QuickBooks, Dext, ApprovalMax, Plooto, and MS 365; train staff.

Skills

Financial analysis

Attention to detail

Accounting operations

Problem solving

Collaboration

Integrity

Growth learning

Education

Diploma in Finance/Accounting

Bachelor’s degree preferred

Tools

QuickBooks

Dext

ApprovalMax

Plooto

Microsoft 365

Job description

Positions Available: 1

Department: Finance
Location: Hybrid – 70 Richmond St E
Position Type: Full-Time

Salary: $65,000 – $72,000

Existing Vacancy

Closing Date: October 23, 2026

Friends of Ruby supports 2SLGBTQIA+ youth aged 16–29 through mental health services, social programs, and housing. We operate a Youth Drop-In Centre offering barrier‑free counselling, case management, and community programming, alongside a Transitional Home providing emergency and long‑term housing with life‑skills support. Our work is rooted in intersectional, anti‑oppressive, and decolonized approaches, and we are committed to treating everyone with dignity, respect, and inclusion.

About the Role

As the Finance Officer, you will be responsible for:

• Manage the full accounts payable and receivable cycle, including invoice review, coding, approvals, payment processing, discrepancy resolution, and vendor and funder inquiries to ensure accurate and timely financial transactions.
• Prepare and review monthly bank, credit card, and balance sheet reconciliations, month‑end and year‑end working papers, accruals, and supporting schedules to support accurate and timely financial close processes.
• Design and maintain expense tracking tools and financial schedules, monitor corporate credit card activity for policy compliance, and prepare variance analyses and summaries to support informed decision‑making.
• Prepare reconciled financial data, schedules, and supporting analysis for budget‑to‑actual reporting, funder reporting, and other organizational financial reports, identifying trends, risks, and anomalies for follow‑up.
• Maintain the integrity of financial records and documentation, coordinate audit, funder, and CRA compliance documentation requests, and ensure audit‑ready financial files and processes.
• Act as a key resource for financial systems and processes, supporting QuickBooks, Dext, ApprovalMax, Plooto, and Microsoft 365 administration, training staff, and implementing workflow improvements that increase efficiency and accountability.

Your Competencies

Financial Analysis + Attention to Detail: Produces accurate financial information by maintaining high standards of precision, reviewing transactions thoroughly, identifying discrepancies, and ensuring reconciliations and financial records are complete and reliable.

Accounting Operations + Process Management: Maintains effective day‑to‑day financial operations by managing accounts payable and receivable processes, coordinating payment workflows, supporting month‑end activities, and continuously improving finance procedures and controls.

Problem‑Solving + Critical Thinking: Resolves financial issues and improves organizational effectiveness by investigating discrepancies, analyzing complex transactions, identifying root causes, and recommending practical solutions and corrective actions.

Collaboration + Service Orientation: Builds strong working relationships across teams by providing timely financial support, responding to inquiries, sharing knowledge, and partnering with internal and external stakeholders to achieve organizational goals.

Integrity + Accountability: Safeguards financial information and organizational resources by maintaining confidentiality, ensuring compliance with policies and regulations, managing audit‑ready documentation, and taking ownership of outcomes.

Growth, Learning + Continuous Improvement: Strengthens finance systems and practices by embracing feedback, enhancing technical knowledge, identifying opportunities for improvement, and implementing more efficient and effective workflows.

Required Credentials

• Diploma in Finance, Accounting, Business, or a related field (or equivalent work experience); a degree is an asset.
• 3 to 5 years of progressive experience in accounting, finance, or a related financial operations role, including experience managing the full transaction cycle and month‑end processes.
• Experience with financial reconciliations, payment processing, expense tracking, and financial reporting.
• Experience working in a not‑for‑profit environment and knowledge of not‑for‑profit accounting principles and CRA charitable compliance requirements is an asset.
• Proficiency in Microsoft 365, QuickBooks (or similar accounting software), and experience with financial workflow systems such as Dext, ApprovalMax, and Plooto is preferred.
• Demonstrated commitment to advancing diversity, equity, inclusion, and accessibility in the workplace.

Why Work with Us?

Join a mission‑driven, inclusive organization where your work creates lasting impact for 2SLGBTQIA+ youth, your contributions are valued, and you can bring your authentic self to work—with opportunities for professional growth and meaningful, challenging work aligned with your values.

What We Need

Satisfactory Vulnerable Sector Police Check clearance.

Legal eligibility to work in Canada.

Important Note

If you have accessed Friends of Ruby services in the past year, we kindly ask that you refrain from applying for this position. This policy helps to ensure objectivity and avoids potential conflicts of interest. We prioritize equal opportunity for all applicants and aim to maintain the integrity of our organization. We appreciate your understanding and commitment to a fair hiring process.