Finance Coordinator - Precision Parcel & Package Deliveries (Oakville)

Challenger Motor Freight Inc; Oakville; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Group benefits

Company retirement savings plan

Support for professional memberships,

Job summary

Precision Parcel & Package Deliveries in Oakville, ON is seeking a Finance Coordinator to support invoicing, data verification, reconciliations, and reporting. You will work closely with the Finance Manager in a permanent, on-site role, Monday to Friday, 8:30am–5:00pm, with a focus on accuracy and customer service.

The ideal candidate has Excel expertise, familiarity with Odoo, and the ability to manage data while maintaining confidentiality in a fast-paced environment.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration or combination of comparable skills and experience
• Minimum 1 year experience preferred
• Experience in MS Excel including pivot tables and charts, VLOOKUP, XLOOKUP
• Experience with accounting software specifically Odoo is an asset
• Experience with advanced data and automation tools including Excel macros, Power Query, SQL, data warehousing, ETL processes, Power BI, and Visual Basic is an asset

Responsibilities

• Review and validate incoming data to identify and correct errors, discrepancies, or omissions
• Enter and maintain supplementary data in Excel files, ensuring completeness and accuracy
• Generate accurate customer invoices using Excel and automated macros
• Maintain organized customer records and track all issued invoices in appropriate folders
• Investigate invoice discrepancies and resolve client billing issues promptly and accurately
• Communicate professionally with customers and respond to billing-related inquiries in a timely manner
• Prepare payment files for processing and submit them to the Payments Department in accordance with procedures
• Maintain accurate records of all payment files submitted for processing
• Research and resolve payment discrepancies in collaboration with relevant stakeholders
• Correspond with vendors and respond to payment- and account-related inquiries
• Prepare financial summaries, reconciliations, and audit reports for internal management review
• Collaborate with internal departments and respond to inquiries accurately
• Support month-end closing activities and contribute to special projects
• Perform other duties and responsibilities as assigned

Skills

Attention to detail

Communication

Problem solving

Confidentiality

Data management

Education

Diploma or degree in Accounting/Finance/Business Admin

Tools

Excel

Pivot tables

VLOOKUP

XLOOKUP

Power BI

SQL

Power Query

ETL

Visual Basic

Odoo

Macros

Job description

Precision Parcel & Package Deliveries is an equal opportunity employer committed to creating a diverse, inclusive, and accessible workplace. We welcome applications from women, visible minorities, Indigenous peoples, persons with disabilities, and all qualified individuals. If you require an accommodation at any stage of the recruitment process, please contact us at [e-mail] and we will work with you to meet your needs. Precision, part of the Fastfrate Group is a national Final Mile delivery leader. We Cover Canada with reliable, customer focused final mile solutions for homes and businesses every day. Leveraging advanced technology, optimized routing, and a customer first approach, our team ensures packages are delivered accurately, efficiently, and on time. Precision offers a dynamic, fast-paced environment ideal for individuals who are energized by meaningful work, exceptional service, and the satisfaction of seeing immediate results.

Why you'll love working here:

• A workplace where you can learn, grow, and build your career
• A culture that encourages new ideas and continuous improvement
• Supportive leaders who provide guidance while giving you autonomy
• A team-focused environment
• A competitive total-rewards package, including group benefits and a company-sponsored retirement savings plan
• Support for professional memberships, training, and certifications

The Opportunity:

This is your chance to join a team where your work truly makes an impact. In this role, you will contribute directly to the success of our customers, our operations, and the Fastfrate Group as a whole. You'll work in a supportive environment that values collaboration, problem-solving, and continuous learning.

Role Summary:

Reporting to the Finance Manager, the Finance Coordinator is responsible for supporting financial operations through invoice processing, data verification, reconciliations, payment administration, and reporting. The role requires strong data entry skills, attention to detail, and the ability to resolve billing and payment discrepancies while providing excellent support to customers, vendors, and internal stakeholders.

Hours of Work:

Monday - Friday, 8:30am - 5:00pm

Work Arrangement:

On-site

Position Type:

Non-Union

Employment Status:

Permanent

Compensation:

Salary Range: $50,000/yr

Work Location & Environment:

1215B North Service Road West, Oakville ON

Office environment

Key Accountabilities:

In this role, you will:

• Review and validate incoming data to identify and correct errors, discrepancies, or omissions.
• Enter and maintain supplementary data in Excel files, ensuring completeness and accuracy.
• Generate accurate customer invoices using Excel and automated macros.
• Maintain organized customer records and track all issued invoices in the appropriate folders.
• Investigate invoice discrepancies and resolve client billing issues promptly and accurately.
• Communicate professionally with customers and respond to billing-related inquiries in a timely manner.
• Prepare payment files for processing and submit them to the Payments Department in accordance with established procedures.
• Maintain accurate records of all payment files submitted for processing.
• Research and resolve payment discrepancies in collaboration with relevant stakeholders.
• Correspond with vendors and respond to payment- and account-related inquiries.
• Prepare financial summaries, reconciliations, and audit reports for internal management review.
• Collaborate with internal departments and respond to inquiries accurately and professionally.
• Support month-end closing activities and contribute to special projects as required.
• Perform other duties and responsibilities as assigned.

Qualifications

We're looking for someone who brings:

Education & Experience:

• Diploma or degree in Accounting, Finance, Business Administration or combination of comparable skills and experience
• Minimum 1 year experience preferred
• Experience in MS Excel including pivot tables and charts, VLOOKUP, XLOOKUP
• Experience with accounting software specifically Odoo is an asset
• Experience with advanced data and automation tools- including Excel macros, Power Query, SQL, data warehousing, ETL processes, Power BI, and Visual Basic is an asset.

Skills & Attributes:

• Strong attention to detail and accuracy
• Effective communication abilities, both verbal and written
• Strong solutions-oriented mindset, with the ability to problem-solve, adapt and pivot
• Maintain high levels of confidentiality and demonstrate integrity and accountability
• Proficiency in data management, analysis, and reporting
• Ability to work independently and as part of a team in a fast-paced environment
• Proven ability to exercise diplomacy, professionalism and good judgment