Finance Clerk-Taxes

The Corporation of the Municipality of Grey Highla; Markdale; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Pension Plan (OMERS)

Paid Time Off

Professional Growth opportunities

Job summary

The Municipality of Grey Highlands invites applications for a Finance Clerk – Taxes, a permanent, full-time role reporting to the Deputy Treasurer. The position supports property taxation, invoicing, collections, and reconciliations to ensure accurate tax administration.

You will prepare tax billing, monitor receivables, and address inquiries from the public, MPs, and consultants, contributing to timely, compliant tax processes in a collaborative environment.

Qualifications

• Excellent attention to detail and accuracy in tax-related work.
• Strong organizational and time-management skills to handle multiple accounts.
• Commitment to delivering high-quality public service.

Responsibilities

• Coordinates property tax billing and collection in line with laws and by-laws.
• Prepares reconciliations for tax ledgers and general ledger postings.
• Responds professionally to taxpayers and liaises with MPAC and external consultants.

Skills

Attention to detail

Organizational skills

Customer service

Taxation knowledge

Education

Accounting/Finance background

Tools

Excel

Job description

Salary Range: $59,631.00 To $69,751.50 Annually

The Municipality of Grey Highlands invites applications for:
Finance Clerk - Taxes

Permanent, Full-Time (37.5 hours/week)
$30.58 - $35.77/hour

Are you looking for a workplace where your contributions are truly valued and your professional growth is supported? At Grey Highlands, we pride ourselves on fostering a collaborative and supportive environment that appreciates the dedication and professionalism of our staff.

As a member of our team, you'll have the unique opportunity to work alongside inspirational community leaders and collaborate with passionate colleagues to achieve organizational goals. Together, we are shaping the future of Grey Highlands, making a meaningful impact on our community.

What We're Looking For

While experience in taxation, municipal finance, or accounting would be considered an asset, we recognize that technical skills can be developed through training and experience. We are particularly interested in candidates who demonstrate exceptional attention to detail, strong organizational skills, and a commitment to delivering outstanding customer service.

The successful candidate will take pride in producing accurate work, communicate professionally and respectfully with members of the public, and approach challenges with a positive, solutions-focused mindset. We are seeking someone who is eager to learn, adaptable, and dedicated to providing excellent service.

This role offers a rewarding opportunity to contribute to the continued growth and success of Grey Highlands while developing valuable experience in a dynamic and fast-paced workplace. We look forward to hearing from you.

What We Offer

• Comprehensive Benefits Package: Enjoy employer-paid extended health and dental care, life insurance, and access to our Employee Assistance Program for full-time staff.
• Pension Plan: All employees are eligible for our contributory pension plan (OMERS), ensuring your future is secure.
• Paid Time Off: Take advantage of paid vacation days and personal days to recharge and maintain a healthy work-life balance.
• Professional Growth: We offer numerous training and development opportunities to help you advance in your career and achieve your professional goals.

The Municipality of Grey Highlands is dedicated to promoting diversity, equity, inclusion, and belonging in the workplace. We celebrate and welcome the diversity of all employees.

PURPOSE OF POSITION

Due to a vacancy, the Municipality of Grey Highlands is pleased to invite applications for the position of Finance Clerk – Taxes. Reporting to the Deputy Treasurer, the Tax Finance Clerk will be responsible for the activities and functions of tax policies, invoicing, collections, reconciliation, including the coordination and administration of property taxation, and collection functions. To provide customer service to the public. Receive and answer inquiries from the public, staff, government agencies, tax consultants, law firms, and the Assessment Office.

MAJOR RESPONSIBILITIES

Provides confidential financial and administrative support to the Treasurer, Deputy Treasurer, and other management staff, which includes but is not limited to:

• Coordinates and prepares the property tax billing process in conjunction with government legislation and municipal by-laws; includes issuance of tax arrears notices and collection, maintenance, and adjustments of accounts; maintaining status and historical record of property tax accounts.
• Analyze and resolve concerns and inquiries from property owners and/or applicants pertaining to property assessment and taxation matters. Coordinate discussions with the applicable parties in attempt to an appropriate resolution.
• Collection of arrears; actively works to reduce arrears and collect before proceeding to tax sale process.
• Prepares monthly property tax general ledger and sub ledger reconciliations.
• Balances, prepares, and delivers large bank deposits. Process and balance mortgage company bulk payment for property taxes.
• Maintains property tax roll.
• Administers property tax pre-authorization payment plan. Prepares Electronic Funds Transfer applications and process EFT payments as well as post-dated cheques on due dates.
• Documents changes in property status, new and revised supplemental assessments and other information affecting tax collection.
• Prepares, bills, and collects local improvements, tile drain loans and other miscellaneous charges.
• Provides the public with information on taxation and tax relief programs. Responds to taxpayers concerns about their assessment and taxes.
• Liaises with Municipal Property Assessment Corporation (MPAC).
• Coordinates registration of tax arrears certificates with outside property tax consultants.
• Liaises with Tax Specialist Consultant in the tax sale proceedings once initiated.
• Report and record asset maintenance needs or repairs to team leader or manager in support of asset management. Assist with the maintenance of asset inventories and databases, as required.
• Receive, review, and ensure Municipal Act appeals submitted by taxpayer meet criteria and include adequate information and applicable supporting documentation. Forward approved applications to MPAC to obtain assessment reduction based on eligibility criteria taxpayer applied for.
• Monitor and track financial impacts of Municipal Act appeals in preparation for annual allowance.
• Process tax adjustments for all approved Municipal Act applications in a timely and efficient manner while ensuring completion of any required adjustments for penalty and interest, refunds.
• Monitor MPAC response to Municipal Act applications to ensure that applications are completed and returned in a timely manner in adherence to the Service Level Agreement (SLA) and to ensure that the applications are completed in a timely manner in adherence to legislative timelines under the Municipal Act.
• Auditing MPAC responses and reasoning to ensure accuracy and alignment with legislation and policy.
• Maintain current knowledge of relevant assessment and property tax legislation including the Municipal Act, the Assessment Act and Municipal by-laws affecting the tax appeal process.

Develops and maintains good working relationships with Council, staff and the public which includes:

• Complying with all office procedures.
• Attending meetings.
• Participating in resolution of delivery service issues.
• Communicating ideas, suggestions, and procedural changes which may assist the organization.
• Assisting where and when needed during staff shortages and/or emergency situations.
• Responding to public enquiries in a