Finance Associate, Shared Services

Martello Technologies Group Inc.; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Martello stock option grants

Health benefits from day one

Generous vacation + volunteering days

Professional development opportunities

Job summary

Martello Technologies in Ottawa is seeking an organized Finance Associate, Shared Services to support month-end close, payroll accounting, and accounts payable within a fast-growing SaaS environment.

You will process vendor payments, payroll for the Canadian entity, onboarding, year-end filings, and help enhance procedures while ensuring IFRS compliance. This hybrid role requires in-office presence a minimum three days per week.

Qualifications

• Progressive experience in general accounting, payroll and accounts payable.
• Post-secondary education in business, finance, accounting, or related field.
• Pursuing or interested in pursuing a CPA designation.
• Hands-on experience with spreadsheets and financial reports.
• Experience with Netsuite is an asset.

Responsibilities

• Process vendor payments across multiple banking platforms.
• Process credit card payments and reconciliations.
• Administer accounts payable, including vendor set-up, bill entry, and maintaining proper documentation for all vendor bills and journal entries.
• Ensure the accuracy and integrity of payroll data and process payroll for the Canadian entity.
• Assist with employee onboarding, payroll changes, and payroll-related administration.
• Complete year-end payroll reconciliations and filings, including T4s, T4As, NR4s, and EHT.
• Provide support to employees, including expense reimbursements and payroll-related questions.
• Assist in developing overall payroll procedures by recommending improvements or changes for greater efficiency.
• Prepare and post journal entries related to payroll, accruals, prepaid expenses, intercompany transactions, taxes and other recurring activities.
• Perform month-, quarter-, and year-end closing procedures (e.g., recording accrued vacation, credit card statements, accrued payroll).
• Take ownership of certain GL accounts and reconcile them monthly (trade accounts payable, accrued payroll, withholding tax payable, benefit accounts).
• Perform monthly bank reconciliations and support cash management activities.
• Assist with monitoring cash receipts and recording customer payments.
• Support external audits by preparing documentation, reconciliations, and audit requests.
• Ensure compliance with company policies, internal controls, and IFRS accounting standards.
• Assist with preparing disclosures for the financial statements, reports, and working papers.
• Assist in maintaining documentation and procedures supporting financial processes.
• Support ad-hoc projects and other duties as required.

Skills

General accounting

Payroll

Accounts payable

MS Office

Willingness to learn

Education

Post-secondary education in business/finance/accounting

Tools

Netsuite

Accounting software

Databases

Spreadsheets

Job description

We are seeking an organized and detail-oriented Finance Associate, Shared Services to join our dynamic Finance Team, supporting month-end close, revenue and payroll accounting, tax compliance, financial reporting and reconciliations in a fast-growing, rapidly changing SaaS environment. Using established procedures and your experience, you will ensure day-to-day accounting transactions are carried out accurately and in line with company policies while managing recurring deadlines. This is a hybrid role based in Ottawa, requiring three or more days per week in the office to support collaboration, alignment, and team development.

You're a great fit if you:

• Thrive in a fast-paced environment with multiple priorities anddeadlines.
• Cansee the big picture and act proactively with asolution-focused mindset.
• Act and communicate effectively,withappropriateprofessionaljudgmentandtact.
• Handle confidential or sensitive information with discretion.
• Possess strong organizational skills and attention to detail.
• Enjoy working collaboratively while also managing responsibilities independently.

Your core responsibilities may include:

• Process vendor payments across multiple banking platforms.
• Process credit card payments and reconciliations.
• Administer accounts payable, including vendor set-up, bill entry, and maintaining proper documentation for all vendor bills and journal entries.
• Ensure the accuracy and integrity of payroll data and process payroll for the Canadian entity.
• Assist with employee onboarding, payroll changes, and payroll-related administration.
• Complete year-end payroll reconciliations and filings, including T4s, T4As, NR4s, and EHT.
• Provide support to employees, including expense reimbursements and payroll-related questions.
• Assist in developing overall payroll procedures by recommending improvements or changes for greater efficiency.
• Prepare and post journal entries related to payroll, accruals, prepaid expenses, intercompany transactions, taxes and other recurring activities.
• Perform month-, quarter-, and year-end closing procedures (e.g., recording accrued vacation, credit card statements, accrued payroll).
• Take ownership of certain GL accounts and reconcile them monthly (trade accounts payable, accrued payroll, withholding tax payable, benefit accounts).
• Perform monthly bank reconciliations and support cash management activities.
• Assist with monitoring cash receipts and recording customer payments.
• Support external audits by preparing documentation, reconciliations, and audit requests.
• Ensure compliance with company policies, internal controls, and IFRS accounting standards.
• Assist with preparing disclosures for the financial statements, reports, and working papers.
• Assist in maintaining documentation and procedures supporting financial processes.
• Support ad-hoc projects and other duties as required.

Qualifications:

• Progressive experience in general accounting, payroll and accounts payable
• Completed post-secondary education in business, finance, accounting, or related field.
• Pursuing or interested in pursuing a CPA designation.
• Hands-on experience with spreadsheets and financial reports.
• A willingness to learn and identify opportunities to improve systems and processes.
• Experience with Netsuite is an asset.
• Proven experience with basic accounting policies and procedures.
• Proficiency in MS Office, databases, and accounting software.

What we offer:

• A challenging position in a rapidly changing industry.
• Hybrid work environment (in office a minimum of 3 days per week).
• Employer provided health benefits that starts your first day.
• Martello stock option grants.
• Generous paid vacation + 2 paid days for volunteering.
• Professional development opportunities.

About Martello Technologies

Martello Technologies is headquartered in Kanata, Ontario. We provide modern workplace optimization solutions thatmonitorthe performance of cloud collaboration and productivity tools to give enterprises insight into the user experience.

Martello offers a positive, diverse, and supportive culture. We welcome individuals who are curious,inventiveand want to work with people who are smart, humble,hardworkingand, above all, collaborative. Martello Technologies is committed to supporting a culture of inclusion, diversity, and accessibility to employment for all. We are proud tooperateas an equal opportunity employer.