Finance Assistant

Crestview Strategy; Toronto; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Performance bonus

Job summary

Crestview Strategy, a public affairs agency, is hiring a Finance Assistant to join our growing team in downtown Toronto. You will own end-to-end accounts payable, perform reconciliations, and monitor cash collections against pass-through vendor payments.

The role is hybrid, based in Toronto, with a salary range of 60,000–70,000 CAD annually plus up to 20% performance bonus. You will report to the Vice President of Finance and support both AP and corporate analysis activities.

Qualifications

• 1-2 years of experience in client billing, accounts payable or a related finance function
• Bachelor's degree in accounting, Finance or Business Administration is required
• Experience with SAP or another large ERP system; experience with QuickBooks Online or Zoho is an asset
• Working knowledge of general ledgers, accounting practices, Microsoft Office and business intelligence software
• Basic understanding of accounting and economic principles, banking, financial markets, and financial data analysis and reporting

Responsibilities

• Collaborate with the Vice President of Finance to support accounting objectives and maintain strong accounts payable performance
• Process accounts payable transactions accurately and efficiently, responding promptly to related inquiries
• Monitor the accounts payable inbox and forward invoices to the appropriate contact or department for approval
• Review vendor statements, identify outstanding invoices, and follow up with internal and external stakeholders to ensure timely processing and payment
• Prepare reports and spreadsheets related to accounts payable and accounts receivable
• Review invoices for errors or discrepancies and investigate and resolve any identified issues
• Post company sales transactions to the general ledger and subledgers and complete monthly reconciliations
• Review credit balances, refunds and adjustments, applying necessary corrections to company records
• Develop strategies to support timely payments and address concerns raised by clients and consultants
• Investigate accounts payable issues in accordance with established billing and payment policies and procedures
• Complete regular reconciliations and analysis of vendor accounts and related discrepancies
• Carry out cash-flow projections and other financial analyses
• Reconcile corporate credit cards across Zoho and QuickBooks Online
• Reconcile and monitor third-party pass-through costs and expenses
• Process approved short payments, write-offs and adjusting entries
• Support month-end, quarter-end and year-end accounting activities

Skills

Accounts payable

Finance administration

Microsoft Excel

Interpersonal communication

Education

Bachelor's degree in accounting, Finance or Business Administration

Tools

SAP

QuickBooks Online

Zoho

Job description

We are Crestview Strategy, a public affairs agency, and we are hiring a Finance Assistant to join our growing team.

We are a multi-national firm serving clients across Canada, UK, The Gulf and Australia. We work with some of the largest companies in the world on a variety of interesting and complex public affairs mandates and issues.

As a Finance Assistant, you will be responsible for managing the end-to-end accounts payable cycle, performing reconciliations, and monitoring cash collections against third-party pass-through vendor payments. This is a high-volume role where effectively managing client and sales team expectations is a key responsibility. You will take full ownership of the accounts payable process and report directly to the Vice President of Finance.

Role Description

Accounts Payable and Corporate Analysis

• Collaborate with the Vice President of Finance to support accounting objectives and maintain strong accounts payable performance
• Process accounts payable transactions accurately and efficiently, responding promptly to related inquiries
• Monitor the accounts payable inbox and forward invoices to the appropriate contact or department for approval
• Review vendor statements, identify outstanding invoices, and follow up with internal and external stakeholders to ensure timely processing and payment
• Prepare reports and spreadsheets related to accounts payable and accounts receivable
• Review invoices for errors or discrepancies and investigate and resolve any identified issues
• Post company sales transactions to the general ledger and subledgers and complete monthly reconciliations
• Review credit balances, refunds and adjustments, applying necessary corrections to company records
• Develop strategies to support timely payments and address concerns raised by clients and consultants
• Investigate accounts payable issues in accordance with established billing and payment policies and procedures

Analysis and Reconciliations

• Complete regular reconciliations and analysis of:
• Vendor accounts and related discrepancies
• Cash-flow projections by entity and on a consolidated basis
• Work-in-progress accounts and related expenses
• Stakeholder accounts
• Scheduled payments against payments issued
• Corporate credit cards across Zoho and QuickBooks Online
• Reconcile and manage sales incentive payments
• Reconcile and monitor third-party pass-through costs and expenses
• Investigate account discrepancies by reviewing supporting information and consulting with relevant team members
• Process approved short payments, write-offs and adjusting entries
• Support month-end, quarter-end and year-end accounting activities

Requirements

• 1-2 years of experience in client billing, accounts payable or a related finance function
• Bachelor's degree in accounting, Finance or Business Administration is required
• Experience with SAP or another large ERP system; experience with QuickBooks Online or Zoho is an asset
• Working knowledge of general ledgers, accounting practices, Microsoft Office and business intelligence software
• Basic understanding of accounting and economic principles, banking, financial markets, and financial data analysis and reporting
• Strong administrative and organizational skills, including experience managing files, records and documentation
• Excellent problem-solving skills and attention to detail
• Strong interpersonal and communication skills

This position is hybrid and is based out of our downtown Toronto office.

This position is a new vacancy, with salary range of $60,000 – $70,000 annually, plus up to 20% performance bonus.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Crestview is committed to an inclusive, barrier free recruitment and work environment.

Accommodations are available upon request at any stage of the hiring process. If you require accommodation, please email [e-mail] with your specific request, and we will work with you to support your needs.

Please note: Applicants must have legal authorization to work in Canada.

AI Usage:

As part of our recruitment process, we may use technology-assisted tools, including artificial intelligence (AI), to help review and assess applications. These tools are used to support our hiring process and do not make employment decisions. All screening, interview, and selection decisions are made by our Talent team.