Finance Assistant

Ambrose University; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading private Christian university in Calgary is seeking a Finance Assistant to handle day-to-day transactions, manage student accounts, and ensure compliance with financial policies. The ideal candidate will have a diploma in business accounting and relevant experience, along with strong organizational and communication skills. This role offers an opportunity to contribute to a values-driven institution while supporting the financial operations of the university.

Qualifications

• At least 2 years of related experience in Finance or Office Administration.
• Experience with accounts receivable and collections is highly advantageous.

Responsibilities

• Process charges, invoices, and related cash receipts & payments for accounts receivable.
• Maintain financial documentation and filing systems for cash entries.
• Respond to student inquiries regarding account transactions or statements.

Skills

Organizational Skills

Attention to Detail

Effective Communication

Initiative

Education

Diploma in Business Accounting

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

Commensurate with education and experience

The Finance Assistant is responsible for completing day-to-day transactions and collections activities for student accounts, Ambrose’s point of sale and cash operations, non-student invoicing (receivables), ensuring compliance with Ambrose’s policies and procedures. The Finance Assistant also assists with payables and other duties as required.

Responsibilities

• Process charges, invoices, and related cash receipts & payments for accounts receivable.
• Maintain financial documentation and filing systems for cash entries.
• Prepare deposits and ensure their timely delivery to the bank.
• Respond to student inquiries regarding account transactions or statements.
• Ensure compliance with financial and organizational policies and procedures.
• Review and follow up on outstanding balances.
• Initiate and monitor collection efforts for overdue accounts in line with Ambrose’s payment policies.
• Assist in preparing and maintaining financial records and reports.
• Support account reconciliations processes.
• Provide ongoing support to accounts payable and serve as backup when needed.
• Offer courteous and efficient service to students and customers.
• Perform other duties as assigned.

Qualifications

Education and Experience

• Diploma in business accounting or equivalent.
• At least 2 years of related experience in a Finance or Office Administration role.
• Experience with accounts receivable and collections is highly advantageous.
• Experience in not-for-profit organizations is an asset.

Skills

• Proficiency with Microsoft Office suite, SharePoint, and Teams.
• Strong organizational skills, work ethic, and attention to detail.
• Ability to take initiative.
• Effective written and verbal communication skills, with strong interpersonal skills.

Personal Characteristics

• Alignment with Ambrose’s values, mission, vision, and statements of faith.
• Demonstrates a spirit that reflects a growing relationship with God and positive interpersonal relationships.
• Sensitivity and ability to work with diverse people and cultural groups.
• Open to change and committed to continuous improvement.

Additional Information

• Compensation will be based on education and experience.
• Employment is contingent upon a satisfactory criminal background check and academic transcripts.

Application Process

To apply, send a letter of application and curriculum vitae (CV) to [e-mail], indicating “Finance Assistant” in the subject line. Applications are reviewed immediately.

Equal Opportunity Statement

Ambrose University values diversity in employment and encourages applications from all qualified individuals, including visible minorities, Indigenous peoples, and persons with disabilities.

Ambrose University is a private Christian university located in Southwest Calgary. It offers various undergraduate and graduate programs across multiple faculties, with a commitment to integrating Christian faith and academic excellence. For more information, visit www.ambrose.edu.