Administrative & Financial Assistant, UCalgary Continuing Education

University of Calgary; Calgary; On-site; CAD 30,000 - 50,000; Part time

Job summary

An innovative institution is seeking a part-time Administrative & Financial Assistant to support its accounting team. This role involves processing accounts payable and vendor payments, utilizing advanced skills in MS Excel and accounting software. The ideal candidate will thrive in a dynamic environment, demonstrating strong analytical and organizational skills while managing multiple tasks efficiently. Join a team committed to educational excellence and contribute to the financial operations that support students' learning experiences. This position offers flexibility with an average of 15-20 hours per week, making it perfect for those looking to balance work and education.

Qualifications

• Post-secondary education in Accounting/Finance is required.
• Experience with PeopleSoft Financial module is an asset.

Responsibilities

• Process accounts payable and vendor payments using PeopleSoft.
• Create daily/monthly deposit sheets and manage financial administration.

Skills

MS Excel

Accounting Software

Bookkeeping

Analytical Skills

Organizational Skills

Education

Post Secondary Certificate/Diploma/Degree in Accounting/Finance

Tools

PeopleSoft

Job description

Description

Ops & IS Services within UCalgary Continuing Education is currently seeking a Recurring Part-time Administrative & Financial Assistant.

The Administrative & Financial Assistant reports to the Director of Business Operations and supports the accounting team in daily operations that follow the financial requirements of the department and the institution. The incumbent will work with a dynamic, interdisciplinary team of professionals dedicated to the educational needs and goals of the students who participate in courses and programs of study

This is a recurring part-time position, the average hours of work per week are between 15-20, which may increase or decrease, dependent on business cycles.

Summary of Key Responsibilities (job functions include but are not limited to):

Accounts Payable Processing and Financial Administration

• Processes student/company cheque requisition refunds via PeopleSoft Accounts Payable system.
• Processes Homestay payments via PeopleSoft Accounts Payable system.
• Upload payment documents to PeopleSoft accounts payable module for voucher creation.
• Create daily/monthly deposit sheets.
• Process cellular phone payments.
• Process telecommunication work orders and staff directory updates with Voice Services department.
• Coordinate Continuing Education contact list.
• Perform Cash & Cheque deposit by end of month.
• Provide vacation backup.

Vendor Payments and Tuition Support Processing

• Run Tuition Support Payment report and prepare journal entry to transfer tuition support revenue from Human Resources to Continuing Education.
• Process vendor invoice payments through PeopleSoft eProcurement module.
• Submit new supplier requests and account re-activations to the Accounts Payable department.

Qualifications / Requirements:

• Post Secondary Certificate/Diploma/Degree in Accounting/Finance and related financial/accounting work-experience will be considered.
• Excellent knowledge of MS Excel and experience with accounting software.
• Experience with PeopleSoft Financial module is an asset.
• Strong knowledge of bookkeeping with analytical skills and ability to work under strict deadlines.
• Detail-oriented, ability to make decisions and possess flexibility to adapt to the changing needs of the environment.
• Highly organized and proficient at handling a significant number of tasks, duties, and activities; with meticulous attention to detail.
• Must work with a sense of urgency and demonstrate flexibility to prioritize and perform work effectively under pressure.
• Professional, inclusive, supportive personality and working style.

Application Deadline: Month xx, 202x

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Admin Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to Human Resources ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.